The Eastern Oklahoma VA Healthcare System seeks a Medical Supply Technician (Sterile Processing) - Coordinator. The role ensures continued utilization of IMS features for a consistent return on investment. The Censitrac Coordinator acts as a liaison with tracking system support, facility Information Systems, and the Contract Software Vendor. Responsibilities include administering all hardware, software, and accessory equipment to maintain an efficient tracking system.
Learn more about this agency
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Open to all US Citizens. Veterans' preference is not applicable to this occupational series. NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below.
Complete all application requirements detailed in the "Required Documents" section of this announcement.
Tulsa (James Mountain Inhofe VAMC) - https://youtu.be/3fMEu0iS7_Q?si=Y5RtGcnKKbJGxxk6
Total Rewards of a Allied Health Professional
- Monitors quality assurance in cleaning/decontamination, sterilization, reprocessing, and distribution of surgical instruments and medical equipment in four SPS work areas
- Ensures proper procedures are followed and items are safe for use
- Adheres to national sterile processing standards for cleaning and reprocessing of reusable medical devices (RMD)
- Coordinates structured training and ensures staff competency through reviews and demonstrations
- Coordinates with hospital departments (OR, dental, endoscopy, ER, clinics) to ensure compliance with directives
- Updates the Chief on patient safety alerts and issues with reusable medical devices
- Evaluates internal processes using fact-finding or investigative techniques
- Analyzes and evaluates facts to address unsatisfactory conditions or trends
- Applies methods to investigate and recommend corrective actions on quality problems
- Ensures appropriateness of work during quality reviews using SPS policies and infection control procedures
- Utilizes Microsoft Word, Excel, and other software programs
- Applies aseptic principles and techniques for sterilization, including testing effectiveness
- Communicates directives, rules, and regulations in writing and orally
- Demonstrates the goals of Sterile Processing and effective tracking systems
- Provides excellent customer service to internal and external customers
- Develops and reviews policies and procedures impacting IMS; seeks approvals for SOP changes and recommends amendments as technology evolves
- Performs data entry for new instrument sets, equipment, and procedural trays
- Manages additions, modifications, and deletions to instrument set count sheet requests
- Assists in developing disaster plans and downtime procedures for IMS and sterilization equipment
- Runs administrative reports and provides them to the Chief and Assistant Chief SPS
- Manages user access levels for the system and adds new users
- Develops staff competencies in using the tracking system effectively
- Provides hardware/software support and manages department needs
- Collaborates with facility IT and Bioengineering for service-level troubleshooting
- Works with Censis Technologies to resolve system documentation issues
- Directs overall activities of Censitrac with the Assistant Chief and assists with orientation and training for new and ongoing changes
- Ensures compliance with professional standards (OSHA, The Joint Commission, CDC, AAMI)
- Develops and manages staff in instrument marking and data entry
- Orients new employees and conducts in-services on instrumentation tracking
- Implements new functionality and resolves user questions on system processing
- Performs system file maintenance including digital images for instruments or sets
- Communicates openly with departments, supervisors, peers, and staff
- Assists with the PI program related to IMS
- Troubleshoots system and accessory equipment issues and follows up with vendors for resolution
- Ensures compliance with reusable medical devices (RMD) standards
Work Schedule: Hours vary from 6:30am-8:30pm.
Pay: Competitive salary and regular salary increases
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year). Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66
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Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Not available
Virtual: This is not a virtual position.
Functional Statement #: 623-54467-0
- You must be a U.S. Citizen to apply for this job.
- All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
- Selective Service Registration is required for males born after 12/31/1959.
- Must be proficient in written and spoken English.
- Subject to background/security investigation.
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- Complete all application requirements detailed in the "Required Documents" section of this announcement.
As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Complete all application requirements detailed in the "Required Documents" section of this announcement.
BASIC REQUIREMENTS.
- Citizenship. Citizen of the United States (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3g.)
- Experience and/or Education
- Experience. Six months of experience that demonstrates the applicant's ability to perform the work or provides an understanding of the work; or
- Education. One year above high school that included at least 6 semester hours in health care related courses such as sterile processing, nursing assistant, hospital corpsman, and operating room and surgical technician courses or other courses related to the position; or
- Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.
- Certification. None.
- Grandfathering Provision. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
- Foreign Education. To be creditable, education completed outside the U.S. must have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education must have been deemed at least equivalent to that gained in conventional U. S. programs.
- English Language Proficiency. MSTs must be proficient in spoken and written English in accordance with chapter 3, section A, paragraph 3j, this part.
Grade Determinations: The following criteria must be met when determining the grade of candidates.
GS-07 Medical Supply Technician (Sterile Processing) - Coordinator
- Experience. One year of experience equivalent to the next lower grade level (GS-6).
- Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate the following KSAs:
- Practical knowledge of conventional fact-finding or investigative techniques in order to evaluate internal work processes.
- Skill to develop, analyze and evaluate facts relative to unsatisfactory conditions or trends.
- Knowledge of and skill in applying various methods and techniques for investigating, analyzing and recommending corrective action on complex quality problems.
- Knowledge of the SPS policies and procedural manuals, infection control procedures, and accrediting agencies and quality assurance guidelines to assure appropriateness of work during quality assurance reviews.
- Working knowledge of Microsoft Word, Excel and other software programs.
- Thorough knowledge of aseptic principles and techniques, which include sterilized operations, sterilizer mediums, and tests to determine the effectiveness of sterilization, packaging, storage, and shelf life.
- Ability to communicate orally and in writing to ensure staff compliance with written directives, rules and regulations.
Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.
This vacancy is above the full performance level.
Physical Requirements: See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not confer competitive status.
VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
To apply for this position, you must provide a complete Application Package which includes:
- Your full resume/CV may be uploaded without page limitation here.
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Resume
Special Note for Applications: To complete your application, please use the following link https://vacareers.va.gov/wp-content/uploads/sites/5/Resume.docx to download the standard Clinical Resume Document. This one-page document does not need to be modified and must be uploaded into the two-page restricted 'Resume' document upload field.
Your full resume/CV may be uploaded without page limitation into the 'Other' document upload field.
Your resume/CV must include the following information for each job listed (a determination may not be able to be made if these items are missing):
- Job title and Duties
- Month & year, start/end dated (e.g. June 2020 to April 2021)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.
- Cover Letter
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DD-214/ Statement of Service
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Disability Letter (VA)
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Your full resume/CV may be uploaded without page limitation here.
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Professional Certification
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Resume
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Separation Notice (RIF)
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SF-15
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SF-50/ Notification of Personnel Action
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Transcript
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 08/24/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/13034040.
- To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
VISN 19 HR Contact Center
Address
VA Eastern Oklahoma Health Care System
1011 Honor Heights Drive
Muskogee, OK 74401
US
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Accepting applications
Location
3 vacancies in the following location:
No matching locations found.
Work site options
Relocation expenses reimbursed
No
Salary
$56,732 - $73,753 per year
Per Special Salary Rate Table V1SW
Pay scale & grade
GS 7
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Work schedule
Intermittent - Hours vary from 6:30 a.m. 8:30 p.m.
Travel Required
Not required
Appointment type
Permanent
Occupations and job series
- 0622 Medical Supply Aide And Technician
Federal service type
This job is in the Excepted Service
Represented by a union
Yes
Security clearance
Not Required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type
- Credentialing
- Suitability/Fitness
Financial disclosure required
No
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number
CBSU-13034040-26-JEH
