Top 1081 School program staff Jobs in Oklahoma City, Ok

Administrative Assistant - Early Education Center
Rainbow Fleet —Oklahoma City, OK
- $12 - $15 an hour
- Part-time
- Spanish
- Google Workspace
- Computer literacy
Quick Apply
5d
Foster Care Certification Specialist
Sunbeam Family Services —Oklahoma City, OK
- $19.23 - $21.63 an hour
- Weekends as needed
- Background check
- Spanish
- Master of Social Work
- 403(b) matching
- Mileage reimbursement
Quick Apply
Front Desk Receptionist
Diversion Hub —Oklahoma City, OK
- $44,000 - $46,000 a year
- Full-time
- Background check
- Spanish
- High school
Quick Apply
8d
Community Training Specialist
Goodwill Industries of Central Oklahoma —Oklahoma City, OK
- From $60,000 a year
- Weekends as needed
- 18 years or older
- Clean driving record
- Public speaking
- Health insurance
- Dental insurance
Quick Apply
Community Outreach Coordinator
University of Oklahoma —Oklahoma City, OK
- Up to $50,300 a year
- Monday to Friday
- Background check
- Bachelor's degree
- Experience equivalent to degree accepted
Program Support Specialist
Feed the Children —Oklahoma City, OK
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Assistant Director of Early Childhood Programs
COMMUNITY ACTION AGENCY OF OKLAHOMA —Oklahoma City, OK
- $29.43 an hour
- Full-time
- School experience
- Mid-level
- Office
Middle School Dean of Students
Harding Charter Preparatory School District —Oklahoma City, OK
- Full-time
- Ability to walk for extended periods
- Bachelor's degree
- Continuous improvement
- Opportunities for advancement
9d
Administrative Assistant I
Family & Childrens Services, Inc. —Oklahoma City, OK
- Word processing
- Computer literacy
- Basic math
Quick Apply
10d
Student Services Representative
Metro Technology Centers —Oklahoma City, OK
- From $20.71 an hour
- Full-time
- Word processing
- Computer literacy
- Writing skills
- Tuition reimbursement
Middle School Interventionist
Harding Charter Preparatory School District —Oklahoma City, OK
- Full-time
- Mid-level
- Math
- Math
9d
Executive Assistant to Superintendent
Francis Tuttle Technology Center —Oklahoma City, OK
- $61,762 - $75,032 a year
- Online Application
- 7 years
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Community Programs Assistant
Oklahoma City Community Foundation —Oklahoma City, OK
- $45,000 - $55,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Quick Apply
HR Assistant
Leidos —Oklahoma City, OK
- $35,750 - $64,625 a year
- Full-time
- Word processing
- Office
- Administrative experience
2d
Training Analyst - City
The City of Oklahoma City —Oklahoma City, OK
- $29.46 - $45.06 an hour
- Weekends as needed
- Background check
- Classroom
- Military
- Health insurance
- On-the-job training
2d
Receptionist
Oklahoma Heart Hospital —Midwest City, OK
- Full-time
- Microsoft Word
- Hospital
- Windows
- Disability insurance
- Health insurance
Quick Apply
Guest Relations Representative- Occasional
Bethany Children's Health Center —Bethany, OK
- Administrative experience
- High school diploma or GED
- Children
- Tuition reimbursement
Receptionist CDLC of Oklahoma City
KinderCare Education —Oklahoma City, OK
- School experience
- Office
- Administrative experience
- Health insurance
- Dental insurance
Volunteer Engagement Coordinator
REGIONAL FOOD BANK OF OKLAHOMA —Oklahoma City, OK
- $43,820 - $45,140 a year
- Background check
- Up to 50% travel
- Customer service
- Paid parental leave
- AD&D insurance
Assistant Director of Parks and Recreation
City of Norman, OK —Norman, OK
- $106,214 - $152,854 a year
- Full-time
- Construction site
- 5 years
- Pass drug screening

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Administrative Assistant - Early Education Center

Rainbow Fleet -
Oklahoma City, OK

Quick Apply

Job Details

Part-time
$12 - $15 an hour
5 days ago

Qualifications

Google Workspace
Confidential information handling
Spreadsheets
High school diploma or GED
Productivity software

Full Job Description

Job Summary

The Administrative Assistant for the Early Education Center (EEC) provides administrative and operational support to the EEC Director and program leadership. This position assists with scheduling, recordkeeping, communication, reporting, and coordination activities that support daily operations, compliance, and family engagement within Rainbow Fleet’s Montessori-inspired early learning program.
The Administrative Assistant plays a critical role in maintaining organized systems, responsive communication, and operational efficiency within a licensed early childhood education environment. This position supports leadership, staff, and families while helping ensure compliance with Oklahoma Department of Human Services (OKDHS) licensing standards and organizational policies.

Essential Functions

Administrative & Operational Support

Provide administrative support to the EEC Director and leadership team, including scheduling meetings, preparing correspondence, and organizing documentation.
Maintain accurate and confidential records, including staff files, enrollment documentation, licensing materials, and internal reports.
Assist with preparation and organization of materials for inspections, audits, monitoring visits, and internal reviews.
Support day-to-day office operations, including supply ordering, file management, and coordination with administrative departments.
Assist leadership with calendar management, scheduling coordination, and administrative follow-up activities.

Communication & Coordination

Serve as a point of contact for administrative inquiries while maintaining professionalism and confidentiality.
Support family communication by assisting with notices, conferences, enrollment coordination, and event scheduling as directed by leadership.
Coordinate staff meetings, trainings, and professional development activities, including attendance tracking and documentation.
Communicate professionally and promptly with staff, families, vendors, and community partners.
Help maintain organized communication systems that support smooth daily operations.

Compliance & Documentation Support

Assist with maintaining documentation required for OKDHS licensing, health and safety standards, and organizational compliance requirements.
Track deadlines, certifications, renewals, and required compliance submissions.
Support administrative follow-up related to mandated reporting, incident documentation, and organizational procedures in accordance with agency policy and Oklahoma statute.
Maintain strict confidentiality of sensitive personnel, child, and family information at all times.

Fiscal & Data Support

Assist with data entry, tracking, and reconciliation related to enrollment, attendance, billing support, and reporting activities.
Support preparation of reports, spreadsheets, and operational summaries for leadership review.
Coordinate administrative aspects of purchasing, invoicing, reimbursements, and expense documentation in collaboration with finance staff.
Support organization and maintenance of digital and physical filing systems.

Qualifications

Required

High school diploma or equivalent.
Two or more years of administrative support experience, preferably in an early childhood education, nonprofit, or regulated environment.
Strong organizational, time management, and attention-to-detail skills.
Ability to handle confidential information with professionalism and discretion.
Proficiency in Microsoft Office, Google Workspace, and basic office technology.
Strong written and verbal communication skills.
Ability to work collaboratively in a fast-paced early childhood environment.

Preferred

Associate’s degree or coursework in Business Administration, Early Childhood Education, or a related field.
Experience supporting licensed child care programs or working with OKDHS licensing documentation.
Experience with child care management systems, HR/payroll systems, or data tracking platforms.
Bilingual proficiency (English/Spanish).

Environmental & Physical Requirements (ADA Standards)

Ability to work in an office and early childhood education environment with regular sitting, standing, walking, and movement throughout the facility.
Ability to lift and carry up to 20 pounds of office or classroom materials as needed.
Visual, auditory, and verbal acuity sufficient for administrative work, communication, supervision support, and documentation tasks.
Exposure to normal child care environmental conditions, including noise, movement, and daily classroom activity.
Reasonable accommodations may be made for qualified individuals with disabilities to perform these essential functions in accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act.

Performance Indicators

Accuracy and timeliness of administrative, operational, and compliance-related documentation.
Effective support of EEC leadership and operational functions.
Responsiveness, professionalism, and reliability in communication and coordination activities.
Maintenance of confidentiality, organization, and data integrity.
Contribution to smooth daily operations and a positive environment for staff and families.
Alignment with Rainbow Fleet’s mission, vision, and organizational values.

Education

High School Diploma or Equivalent (Required)

Associate’s degree or related coursework preferred.

Experience

Administrative support, nonprofit operations, early childhood education, or regulated office environment: 2 years (Required)

Quick Apply

Refine Your Search

school program staff jobs in oklahoma city, ok

Administrative Assistant - Early Education Center

Foster Care Certification Specialist

Front Desk Receptionist

Community Training Specialist

Community Outreach Coordinator

Program Support Specialist

Assistant Director of Early Childhood Programs

Middle School Dean of Students

Administrative Assistant I

Student Services Representative

Middle School Interventionist

Executive Assistant to Superintendent

Community Programs Assistant

HR Assistant

Training Analyst - City

Receptionist

Guest Relations Representative- Occasional

Receptionist CDLC of Oklahoma City

Volunteer Engagement Coordinator

Assistant Director of Parks and Recreation

I want to receive the latest job alert for school program staff in oklahoma city, ok

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