The Aesthetics Assistant is the operational backbone of the clinical team. You ensure that every provider can focus entirely on delivering an exceptional client experience by handling the preparation, coordination, and behind-the-scenes work that keeps the practice running smoothly. You are responsible for welcoming clients into the practice, preparing them for their treatments, assisting providers during procedures, and ensuring every touchpoint reflects the warmth and professionalism Clarebella is known for.
When this role is done well, clients feel cared for from the moment they arrive, providers never have to worry about room readiness or supply availability, and the entire team operates with confidence and efficiency.
Qualifications
Requirement
Experience in a medical spa, dermatology office, plastic surgery practice, or similar clinical aesthetic environment preferred
Clinical Knowledge
Familiarity with common aesthetic treatments (injectables, lasers, facials, microneedling) and general understanding of pre/post care protocols preferred
Technical Skills
Experience with EMR/POS systems; comfortable with technology and learning new software
Communication
Warm, professional communication style; able to make clients feel welcome and comfortable while handling sensitive information with discretion
Detail Orientation
Strong attention to detail with the ability to multi-task in a fast-paced clinical environment
Math & Money Handling
Basic math and money handling skills for processing client transactions
Character
Team-oriented, positive attitude, dependable, self-motivated, and passionate about aesthetics and helping others feel like the best version of themselves
Availability
Monday through Friday; availability for occasional events as needed
Key Responsibilities
The following are the primary outcomes this role is accountable for. These are the standards you will be expected to maintain consistently.
Key Responsibility
1
Prepare and turn over treatment rooms efficiently between clients — ensuring every room is clean, stocked, and ready before the next appointment begins so providers can stay on schedule and clients never experience delays
2
Deliver a warm, attentive client experience from arrival to departure — greeting clients, escorting them to treatment rooms, offering refreshments, and ensuring they feel comfortable and cared for at every touchpoint
3
Assist providers during treatments — including patient positioning, supply handoff, holding pressure during injections, managing supplies on the mayo stand, recording laser settings, and post-treatment client care
4
Manage clinical inventory — track supply levels, ensure products and consumables are accurately logged in the system, restock treatment rooms and med-prep areas proactively, and flag low inventory before it becomes a disruption
5
Support client documentation — take pre/post treatment photos at all required angles, ensure consents are signed, review charts and prior appointment notes before the client’s visit, and fill out treatment recommendation plans as directed by the provider
6
Maintain the practice environment to Clarebella’s standard — treatment rooms, common areas, skincare displays, med-prep room, and supply storage are clean, organized, and professionally presented at all times
Daily Duties
Opening Procedures
- Turn on lobby lights, treatment room lights, TV, and music
- Turn off alarm system
- Unlock skincare cabinets and med-prep room
- Open blinds and put away trash can from night before
- Check medication fridge temperatures and log readings; adjust to maintain 36–46°F
- Count vials of tox for the day and log count
- Stock treatment rooms (gloves, 4x4 gauze, alcohol prep)
- Stock med-prep room (insulin syringes, reconstituting syringes, needles)
- Prepare treatment rooms for the day’s scheduled procedures
- Charge iPad
Consultation & Treatment Support
- Review client chart, last appointment notes, skincare regimen, and prior tox/filler records before each appointment
- Greet client warmly, discuss their interests and goals for the appointment, and set expectations for their visit
- For new clients, review new client benefits and ensure all intake paperwork is complete
- Take before photos at all required angles (front, smile, raise, frown, 45° rest/smile, profiles, close-ups of areas of interest)
- Apply topical numbing as directed for filler treatments
- Ensure all consents are signed prior to treatment
- Report to provider with client’s interests, concerns, and treatment goals
- Fill out individualized treatment recommendation forms as directed by provider
- Go over pricing with client and build client invoice
- Assist provider during procedures: hold pressure during injections, maintain clean and organized mayo stand, keep supplies accessible, ensure provider has all necessary product and materials
- For laser treatments: prep client, record laser settings, clean up client after treatment, clean and properly shut down devices
- Review post-care instructions with client
- Take after photos
- Review upcoming appointments with client
- Post-treatment room cleaning: mayo stand, counters, doorknobs, light switches, cabinet handles, treatment chair, remote, and any surfaces touched during treatment
Closing Procedures
- Lock and turn off skincare cabinet lights
- Pull blinds
- Set out med-prep room trash can
- Check medication fridge temperatures, log readings and any adjustments
- Restock ice packs in treatment rooms as needed
- Turn off TV, music, and lights
- Lock med-prep room
- Charge iPad
Additional Duties
- Help answer phones and respond to client inquiries when available
- Assist with appointment scheduling and check-in/check-out processes
- Stock received incoming orders based on expiration dates
- Help other team members as needed to maintain flow of the workday
- Support social media content, marketing events, or community outreach as needed
- Participate in weekly team meetings and ongoing training
- Assist in all areas of practice operations as requested by the Practice Manager
Benefits
Per company policy after 90-day probationary period (if eligible)
Growth Path
Opportunity to grow within the practice as the team expands, including potential advancement into specialized clinical support or client-facing roles
Who You Are
Clarebella Aesthetics is built on the belief that every woman who walks through our doors deserves to feel seen, heard, and cared for. We’re looking for someone who shares that belief and brings it to life in the way they show up every day.
Compassionate Care
You treat every client and team member with genuine warmth. You listen before you act and you never make someone feel rushed or unimportant.
Attention to Detail
You notice the small things — a room that needs restocking, a product display that’s out of place, a client who looks uncertain. And you act on it without being asked.
Reliability
You show up on time, follow through on what you say you’ll do, and your team can count on you. Consistency is your superpower.
Team First
You understand that your role enables everyone else to do their best work. You take pride in that, and you never see any task as beneath you.
Growth Mindset
You’re always looking to improve — learning new skills, asking questions, and welcoming feedback as an opportunity to get better.
All duties and requirements stated above are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the staff member occupying this position. Staff members may be required to perform other job-related duties as requested by their supervisor.
There is a 90-day probationary period before participation in company benefits.
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
