Top 25 Hoa manager Jobs in Oklahoma City Ok

Executive Assistant to CEO & CFO
UNITED PETROLEUM TRANSPORTS INC —Oklahoma City, OK
- Extended hours
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Property Preservation and Inspection
Information Systems & Networks Corporation —Oklahoma City, OK
- Full-time
- Computer skills
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant
Robinson Aviation —Oklahoma City, OK
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
5d
Homeowner Association Assistant
Oklahoma HOA Partner a division of HoppisHomes —Oklahoma City, OK
- $17 - $20 an hour
- Full-time
- Office
- In-person
- Marketing
- Health insurance
- Paid time off
Quick Apply
1d
Regional Manager
US Water Services Corporation —Oklahoma City, OK
- Full-time
- CDL B
- Bilingual
- Clean driving record
- Paid holidays
- Disability insurance
Quick Apply
Community Manager
IRT MANAGEMENT —Oklahoma City, OK
- Full-time
- Microsoft Word
- Mid-level
- Driver's License
- AD&D insurance
- Paid holidays
Quick Apply
Coordinator for Teacher Education Scholarships and Incentive Programs
Oklahoma State Regents For Higher Education —Oklahoma City, OK
- $58,395 a year
- Full-time
- Microsoft Word
- 5 years
- Computer literacy
8d
Divisional Thrift Store Director
SALVATION ARMY —Oklahoma City, OK
- Merchandising
- Office
- Driver's License
Office Manager
SHILOH SUMMER CAMP INC —Oklahoma City, OK
- Extended hours
- Microsoft Excel
- Computer literacy
- Mid-level
Quick Apply
Assistant Community Manager - Oxford Oaks and Avista of Edmond
Pegasus Residential, LLC —Edmond, OK
- Mid-level
- High school diploma or GED
- Apartments
Quick Apply
5d
Executive Administrative Coordinator
Full Circle Adult Day Center —Norman, OK
- $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
4d
Credit Analyst
IBC Bank —Oklahoma City, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Project-Based Contract Administration Specialist
Oklahoma Housing Finance Agency —Oklahoma City, OK
- $44,170 - $59,175 a year
- Full-time
- Pass drug screening
- Mid-level
- Databases
- Mileage reimbursement
Quick Apply
Part Time Staff Assistant
Transition House, Inc. —Norman, OK
- $18.27 - $20.19 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick Apply
1d
Clinical Director
Family & Childrens Services, Inc. —Oklahoma City, OK
- LMFT
- Basic math
- Licensed Clinical Social Worker
Quick Apply
14d
Community Manager
RichSmith Management —Edmond, OK
- $15.00 - $19.50 an hour
- Full-time
- Mid-level
- Apartments
- Communication skills
- Paid holidays
- 401(k)
Quick Apply
Client Services HR Manager
HoganTaylor LLP —Oklahoma City, OK
- Full-time
- Master's degree
- Bachelor's degree
- Continuous improvement
Quick Apply
Transit Design Sr Project Manager
Burgess & Niple —Oklahoma City, OK
- Dedicated
- Management
- Bachelor of Science
Strategic Account Manager, Roofing - TX
Westlake Royal Building Products —Oklahoma City, OK
- Full-time
- Microsoft Outlook
- Driver's License
- Presentation skills
Quick Apply
Campus Security Officer
Oklahoma City Public Schools —Oklahoma City, OK
- Weekends as needed
- School experience
- Addiction Medicine
- Computer literacy

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Executive Assistant to CEO & CFO

UNITED PETROLEUM TRANSPORTS INC -
Oklahoma City, OK

Quick Apply

Job Details

Full-time

Qualifications

Performance dashboard reports
Microsoft Excel
Microsoft Outlook
Dashboard creation
Dashboard creation support
Executive administrative support
Financial dashboard reporting

Full Job Description

United Petroleum Transports

Job Description

Title: Executive Assistant

Department: Administrative

Location: Corporate Office

Reports to: CEO and CFO

FLSA: Exempt

Purpose:

Embrace, promote and achieve the Vision, Values and Mission of the company, and assist in meeting the Owner’s plan each year. UPT is committed to the Guiding Principles of the Responsible Care initiative and anticipates that all employees will share our commitment by conducting themselves consistent with those principles to make the industry even safer for our employees and communities.

The Executive Assistant (EA) to the CEO and CFO provides high-level administrative, operational, and strategic support to UPT’s most senior executives. This role requires exceptional judgment, discretion, organization, and the ability to manage competing priorities in a fast-paced, highly confidential environment.

The EA serves as a trusted partner, gatekeeper, and coordinator—supporting executive decision-making, facilitating communication across the enterprise, and ensuring seamless execution of executive priorities related to operations, finance, strategy, governance, and growth.

Essential Job Functions:

Serve as the primary point of contact and gatekeeper for the CEO and CFO, managing priorities and communications with precision, discretion, and sound judgment.
Own and actively manage complex, dynamic CEO/CFO calendars, prioritizing meetings aligned with strategic priorities, value creation, and growth.
Anticipate executive needs and scheduling conflicts by proactively preparing briefings, agendas, pre-reads, weekly itineraries, and follow-up materials.
Coordinate executive leadership, Board of Directors, ownership, lender, and other high-priority meetings, including agendas, materials, logistics, minutes, and timely distribution of pre-reads.
Manage Board and ownership support activities, including calendars, meeting logistics, secure distribution of materials, and communication cadence and preferences.
Track executive commitments, action items, deadlines, and project milestones; provide proactive reminders and ensure follow-up through closure.
Support CFO activities related to budgeting, forecasting, audits, tax, banking/lender relationships, and recurring financial reporting cadences.
Coordinate with the CAO, Controller, FP&A, auditors, banks, legal counsel, and external partners to align finance deliverables and information flow.
Assist with preparation of financial presentations, Board decks, reports, dashboards, and executive-level summaries.
Support M&A, strategy, and special projects by scheduling diligence calls and internal working sessions, coordinating document flow and data room logistics, and tracking milestones while maintaining confidentiality.
Draft, edit, and proofread executive correspondence, presentations, and internal communications as directed.
Serve as liaison between the CEO/CFO and executive leadership, Board members, owners, advisors, Finance, HR, Legal, IT, Operations, auditors, and other external stakeholders.
Synthesize cross-functional inputs, flag risks and opportunities, and keep executives aware of issues requiring attention or decision.
Coordinate cross-functional projects requiring executive oversight or approval and reduce noise, fragmentation, and duplicative communication across workstreams.
Maintain organized electronic and physical filing systems, master document versions, version control, document retention, and access controls for sensitive executive materials.
Uphold confidentiality, governance, internal control, and professional standards for financial, personnel, legal, ownership, and strategic information.
Coordinate domestic travel and conference logistics, including flights, lodging, ground transportation, detailed itineraries, conference schedules, time efficiency, cost discipline, and contingency management.
Manage monthly executive expense reports, approvals, administrative compliance, and proactive identification of unusual items or policy exceptions.
Identify workflow inefficiencies and implement tools, templates, and process improvements that improve executive coordination and execution.
Maintain professional relationships with Board members, owners, advisors, and external partners, representing the CEO and CFO with credibility and executive presence.
Create employee birthday and anniversary cards for the CEO.
Coordinate the use of corporate sporting event tickets.

Additional Responsibilities:

Carries out duties assigned by the CEO and CFO as required.

Required Qualifications:

Minimum 7-10 years of experience supporting senior executives (CEO and CFO).
Proven experience in a corporate, financial, or operationally complex environment.
Exceptional organizational, time-management, and prioritization skills.
High level of professionalism, discretion, and emotional intelligence.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort with executive dashboards and reporting tools.

Preferred Qualifications:

Experience supporting both a CEO and CFO simultaneously.
Exposure to transportation, logistics, energy, or asset-intensive industries.
Experience supporting Board governance processes.
Familiarity with financial statements, executive compensation materials, and financial processes.
Bachelor’s degree or equivalent professional experience.

Core Competencies and Attributes:

Trusted Partner Mindset: Operates with integrity, confidentiality, and sound judgement.
Executive Presence: Polished, confident, and professional in all interactions.
Anticipatory Thinking: Proactively identifies needs and resolves issues before they escalate.
Adaptability: Thrives in a fast-moving, changing environment.
Detail-Oriented Execution: Ensures accuracy in high-stakes communications and documentation.
Demonstrates dependability through good attendance and adherence to timelines and schedules
Demonstrated resourcefulness and ability to take initiative in development and completion of projects

Physical Requirements:

Sitting for long periods of time, walking, finger dexterity, feeling, repetitive motions, and talking, hearing and visual activity.
Occasional lifting (up to 20 pounds).

Working Conditions:

Normal office environment. This role routinely uses standard office equipment such as computers, phones, and copier/printer/scanners.
Occasional extended hours to support Board meetings, travel, and critical deadlines.

Quick Apply

Refine Your Search

hoa manager jobs in oklahoma city ok

Executive Assistant to CEO & CFO

Property Preservation and Inspection

Executive Assistant

Homeowner Association Assistant

Regional Manager

Community Manager

Coordinator for Teacher Education Scholarships and Incentive Programs

Divisional Thrift Store Director

Office Manager

Assistant Community Manager - Oxford Oaks and Avista of Edmond

Executive Administrative Coordinator

Credit Analyst

Project-Based Contract Administration Specialist

Part Time Staff Assistant

Clinical Director

Community Manager

Client Services HR Manager

Transit Design Sr Project Manager

Strategic Account Manager, Roofing - TX

Campus Security Officer

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