Top 147 Scheduling coordinator Jobs in Oklahoma City Ok

Events & Catering Manager
First Americans Museum —Oklahoma City, OK
- $70,000 - $75,000 a year
- Weekends as needed
- Background check
- Management
- 8 years
- Health insurance
- Dental insurance
Quick Apply
Human Resources Coordinator
FLOGISTIX LP —Oklahoma City, OK
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
Quick Apply
4d
Office Coordinator
EQV EMPLOYEE MANAGEMENT LLC —Oklahoma City, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
3d
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Oklahoma City, OK
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Homeless Project Coordinator - City
The City of Oklahoma City —Oklahoma City, OK
- $32.49 - $49.66 an hour
- Weekends as needed
- Background check
- Google Workspace
- Pass drug screening
- Health insurance
- Opportunities for advancement
2d
Patient Access Project Coordinator
Oklahoma City Indian Clinic —Oklahoma City, OK
- Full-time
- 5 years
- HIPAA
- Mid-level
Quick Apply
Service Operations Coordinator
Cory's Audio Visual —Oklahoma City, OK
- $24 - $27 an hour
- Mid-level
- Communication skills
- Disability insurance
- Health insurance
11d
Patient Experience Coordinator
Richey Wellness and Aesthetics —Edmond, OK
- $18 - $20 an hour
- Full-time
- In-person
- Communication skills
- Entry level
- Paid holidays
- Paid time off
Quick Apply
3d
Event Coordinator
Oklahoma City Golf and Country Club —Oklahoma City, OK
- Weekends as needed
- Mid-level
- Team management
- Contracts
- Health insurance
- Dental insurance
Quick Apply
Human Resources Generalist / Project Coordinator
Oklahoma Environmental Services —Oklahoma City, OK
- $52,000 - $70,000 a year
- Mid-level
- Office
- Analysis skills
Quick Apply
7d
Logistical Coordinator
Oklahoma Heart Hospital —Oklahoma City, OK
- 8 hour shift
- Microsoft Outlook
- Hospital
- Medical office experience
- Disability insurance
- Health insurance
3d
Communications & Marketing Coordinator
The State of Oklahoma —Oklahoma County, OK
- $26.24 an hour
- Part-time
- Marketing
- English
- Office
- Dental insurance
- Paid time off
10d
Human Resources Coordinator
Ocean Dental —Edmond, OK
- Full-time
- Microsoft Outlook
- Office
- Organizational skills
Aftercare and Communications Coordinator
LifeShare Network, Inc. —Oklahoma City, OK
- Full-time
- Microsoft Outlook
- Public speaking
- Mid-level
- Mileage reimbursement
- Paid holidays
Quick Apply
10d
Medical Front Office
Cardiovascular Health Clinic —Oklahoma City, OK
- Full-time
- Ability to walk for extended periods
- Mid-level
- Travel
Quick Apply
Hospice Clinical Scheduler
VALIR HOSPICE CARE LLC —Oklahoma City, OK
- Full-time
- CPR Certification
- Nursing
- BLS Certification
- Health insurance
- Dental insurance
Quick Apply
14d
Patient Care Coordinator
Dental Depot —Oklahoma City, OK
- Dental office
- HIPAA
- No experience needed
10d
Front Desk Medical Receptionist
Physical Therapy Central —Norman, OK
- $18 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
- Dental insurance
- Paid time off
Hearing Ambassador (Patient Care Coordinator)
NationsBenefits, LLC —Oklahoma City, OK
- Full-time
- Computer literacy
- High school diploma or GED
- Communication skills
- Opportunities for advancement
Quick Apply
Patient Care Coordinator/Receptionist
Hearing Solutions —Yukon, OK
- $15 - $20 an hour
- Full-time
- Private practice
- HIPAA
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
12d

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Events & Catering Manager

First Americans Museum -
Oklahoma City, OK

Quick Apply

Job Details

Full-time
$70,000 - $75,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Flexible schedule

Qualifications

Revenue growth
Staff supervision
Customer relationship building
Management
Team supervision
Accounts receivable management
Spreadsheets
Managing hospitality teams
Client relationship development
Managing catering events
Team development
Invoice payment processing
Client retention
Hospitality industry experience
Team training
Client management
Managing event budgets
Contracts
Leading team collaboration initiatives
Event contract management
Deposits
Events management
Productivity software
Project contract management
Event customer service

Full Job Description

Apply Online:
https://famok.org/job/events-catering-manager-apply-by-july-26-2026/

POSITION SUMMARY

Thirty Nine Enterprises, LLC is a subsidiary of First Americans Museum FAM with the goal of driving First American Museum's mission within food and beverage services. The Events & Catering Manager is responsible for the full oversight and execution of all events and catering operations FAM. This person leads the events team, owns the client relationship from first inquiry through final payment, and ensures that contracts, deposits, and collections are handled with accuracy and urgency. The Events & Catering Manager brings seasoned experience to the role and operates with a high degree of independence, accountability, and professionalism. The Events & Catering Manager sets the standard for the department and is responsible ensuring the same standard from the Events team.

DUTIES AND RESPONSIBILITIES

Copilot said: Team Leadership and Staff Oversight
Supervise, coach, and hold the Events Coordinator and Events Support Coordinator accountable through regular communication, performance management, and staff development.

Contract, Deposit, and Payment Management

Manage the entire contract lifecycle from proposal and agreement through invoicing, payment collection, and event closeout.
Ensure all contracts, deposits, invoices, and payment records are accurate, current, and maintained across event and financial systems.
Track payment deadlines, collect outstanding balances, and communicate collection status to leadership and Finance.
Serve as the primary contact for billing matters, cost adjustments, invoices, overages, and purchase requests.
Support financial planning by coordinating cash bar requests, obtaining required tax documentation, and contributing to budget forecasting.

Client Relations

Serve as the primary client contact, providing responsive and professional support from inquiry through post-event follow-up.
Partner with the events team to conduct client meetings, venue tours, needs assessments, and proposal development.
Build strong client relationships that encourage repeat business, referrals, and a positive venue reputation.
Coordinate with vendors and third-party payers to ensure all event requirements are confirmed and communicated.
Resolve client concerns promptly and escalate significant issues when necessary.

Event Operations and Execution

Oversee all event planning, execution, and post-event activities, ensuring complete and accurate event details are documented.
Ensure floor plans, work orders, BEOs, calendars, and event records are accurate, approved, and distributed within established timelines.
Coordinate event communication among facilities, kitchen, bar, and support teams to ensure seamless operations.
Manage event inventory, staffing support, lead assignments, and operational logistics for successful event delivery.
Review event outcomes and provide post-event reporting and recommendations to leadership.

Policy, Compliance, and Reporting

Enforce departmental policies, procedures, and compliance requirements, including Oklahoma ABLE liquor laws and organizational standards.
Maintain accurate records, contracts, and reporting systems to support operational and financial accountability.
Prepare and submit attendance, revenue, staffing, and other required reports to leadership and Finance.
Coordinate staffing plans with restaurant, temporary, and event personnel to ensure adequate coverage for all events.
Support catering operations, client tastings, cross-department collaboration, and other duties as assigned.
Lead team operations including weekly Events and BEO meetings, pre-event briefings, scheduling, staffing coordination, recruiting, and training.
Ensure timely responses to client inquiries, contract follow-up, and completion of event-related tasks and deadlines.
Manage department resources, supplies, equipment purchases, service fee reporting, and staff scheduling while monitoring overtime needs.
Foster a proactive, client-focused approach by identifying event requirements, solving problems, and supporting successful event execution.

QUALIFICATIONS

Minimum 8 years of experience in events management, catering, or hospitality, with at least 5 years in a leadership or management role.
Bachelor’s degree in hospitality management, Event Management, Business, or a related field preferred.
Proven track record of managing client relationships, executing high-quality events, and driving revenue through bookings and collections.
Demonstrated experience leading and holding accountable a team of direct reports.
Strong command of contract management, deposit collection, and payment follow-through.
Excellent written and verbal communication skills; professional and responsive in all client interactions.
Experience with event management software such as Planning Pod or similar platforms.
Proficiency in Microsoft Office and Google Suite.
Strong financial literacy including invoicing, collections, and budget oversight.
Ability to manage multiple events simultaneously with a high level of accuracy and attention to detail.
Ability to work evenings, weekends, and holidays as events require.
Current ABLE License.
Current FoodServ Certificate.
Ability to train staff.
Other job duties assigned.

SUPERVISION

The Events & Catering Manager will report to the Thirty Nine Enterprises Director.

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

Dental insurance
Flexible schedule
Health insurance
Paid time off

Experience:

Events management: 8 years (Preferred)
Management: 5 years (Required)

Ability to Commute:

Oklahoma City, OK 73129 (Preferred)

Ability to Relocate:

Oklahoma City, OK 73129: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

scheduling coordinator jobs in oklahoma city ok

Events & Catering Manager

Human Resources Coordinator

Office Coordinator

Patient Service/Front Desk Coordinator Part Time

Homeless Project Coordinator - City

Patient Access Project Coordinator

Service Operations Coordinator

Patient Experience Coordinator

Event Coordinator

Human Resources Generalist / Project Coordinator

Logistical Coordinator

Communications & Marketing Coordinator

Human Resources Coordinator

Aftercare and Communications Coordinator

Medical Front Office

Hospice Clinical Scheduler

Patient Care Coordinator

Front Desk Medical Receptionist

Hearing Ambassador (Patient Care Coordinator)

Patient Care Coordinator/Receptionist

I want to receive the latest job alert for scheduling coordinator in oklahoma city ok

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