Position Introduction:
Be the Force Behind the Mission. At the University Outreach, we don't just teach - we transform. For nearly 70 years, OU Outreach has extended the power of one of the nation's leading research universities into communities, organizations, and lives across Oklahoma and beyond. From workforce development and PreK-12 education to community health, disability training, and applied research, our work is wide-reaching, mission-driven, and genuinely meaningful. We're looking for an exceptional Executive Assistant to serve as the right-hand of the Sr. Associate Vice President of University Outreach - a senior leader whose work touches every corner of this dynamic organization.
Why This Role Is Different:
This isn't a traditional administrative support position. As Executive Assistant to the Sr. AVP, you'll sit at the intersection of strategy, relationships, and operations. You'll be a trusted partner and ambassador - someone who keeps complex initiatives moving, anticipates needs before they arise, and makes every interaction with the Sr. AVP's office feel seamless and intentional. What You'll Do:
- Manage a complex executive calendar, travel logistics, meeting preparation, and follow-up with precision and professionalism.
- Serve as the primary communication bridge between the Sr. AVP and internal/external stakeholders, handling sensitive matters with discretion.
- Drive operational efficiency through independent process management, documentation, and workflow coordination.
- Conduct research and synthesize information to support executive decision-making, presentations, and policy materials.
- Lead and manage special projects, exercising sound judgment and independent problem-solving with minimal oversight.
Why OU Outreach? OU Outreach is a recognized leader in lifelong learning, dedicated to helping individuals, businesses, groups, and communities transform themselves through knowledge. When you join our team, you're not just supporting an executive; you're contributing to a mission that equips learners, strengthens communities, and bridges academia with real-world impact. Our culture is grounded in values that show up every day: respect and civility, knowledge sharing, continuous improvement, and deep commitment to cultural inclusion. You'll work alongside people who believe in what they do and invest in each other's success. And as part of the broader University of Oklahoma community, you'll have access to robust benefits, professional development opportunities, and the pride of working for one of Oklahoma's most storied institutions.
View full job description
