Top 3 Manager bookkeeper Jobs in Old Lyme, Ct

Operations
GENERATORS ON DEMAND LLC —Old Lyme, CT
- $22 - $30 an hour
- Full-time
- Mid-level
- Forklift
- Residential
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Tax Manager
Destiny Tax & Accounting —United States
- $120,000 - $145,000 a year
- Full-time
- Remote
- Management
- CPA
- 5 years
- Paid holidays
- Health insurance
Quick Apply

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Ensure accurate and timely filing of all tax deposits and reports, including SUTA, state income tax reports and reconciliations, IRS Forms 941 and 940, W‑2, W‑3…
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Operations

GENERATORS ON DEMAND LLC
Old Lyme, CT

Quick Apply

Job Details

Full-time
$22 - $30 an hour

Qualifications

Project team coordination
Customer follow-ups
Customer records maintenance
Record keeping
Operational analysis
Sales support
Construction regulatory compliance
Coordinating with subcontractors on construction projects
Project documentation
Phone communication
Payment processing
Workflow management (operations management method)
Sales referrals
Service scheduling
Process design
Mapping software
Client file management
Process improvement
Mid-level
Forklift
Electrical work permitting
Zoning application projects
Zoning regulations
Customer engagement
Compliance documentation
Regulatory affairs
Coordinating electrical installations
Scrum
Construction subcontract management
Operational excellence initiatives

Full Job Description

Job Title Residential Jobs – Operations/Permits

Position Overview

The Operations Lead plays a key role in ensuring the seamless execution of projects from post-sale through generator startup. This position works in close collaboration with the Install Manager to create a streamlined, efficient, and repeatable installation process—with the goal of achieving a one-day installation wherever possible.

High levels of organization, communication, and coordination are essential to ensure customer satisfaction and regulatory compliance throughout the installation lifecycle.

Core Responsibilities

1. Project Coordination & Process Optimization

Partner with the Sales and Install Manager to develop a structured and efficient installation program.
Oversee the full job lifecycle from sales handoff to project completion.
Work toward consistent, repeatable processes that ensure high customer satisfaction and operational efficiency.

2. Permit Management

Responsible for securing permits, including:
- Gathering all necessary installation details.
- Applying via Connecticut town-specific portals.
- Ensuring compliance with local Electrical, Plumbing, Zoning, Wetlands, and Building requirements.
Follow up regularly to remove obstacles that could delay installations.
Collaborate with the bookkeeper to process and mail checks for permit applications.

3. Customer Communication

Provide proactive communication to customers about installation timelines and expectations.
Make live phone calls and send emails ahead of scheduled installations.
Clearly communicate the next steps and requirements before work begins.

4. System & Record Management

Maintain up-to-date records within the FieldEdge system, including:
- Permit status
- Work order notes
- Inspection schedules
- Job tags as status changes
Create and manage customer folders and install work orders. Ensure that photos job plans and other documentation is in the customer folders (One drive and Field Edge)

Daily Tasks & Responsibilities

Follow up and complete Permits in progress
Execute FieldEdge workflows (e.g., updating customer job status and tags).
Support the sales team by collaborating daily on any job-specific customer requirements.
Create and manage:
- Customer folders- labeled
- Installation work orders
- Permit applications via local town portals

Track permit progress and communicate updates in debrief and in install meetings
Complete zoning forms, setbacks, and GIS drawings as needed.
Apply for permits, submit required documentation, and confirm license information for the following subcontractors
- Electrical
- Plumbing
- Building
Communicate and coordinate with the Ledge Light Health District, as applicable.
Work with the bookkeeper to process municipal payments and permit-related fees.(G.O.D. accounting)
Choose subcontractors based on job scope, availability, and location.
- Note they need to be sent the job plan and photos 2 weeks in advance so planning is key
Schedule:
- Electricians and plumbers for day of installation
- Inspectors for late in same day if possible
- Gas test and final inspections
- Generator start-up appointments (when one-day installation is not possible)
Manage equipment and generator inventory, including:
- Updating FieldEdge Work Orders
- Preparing inventory sheets
- Reporting low stock levels

Weekly & Ongoing Responsibilities

Participate in daily debriefs via email and weekly scrum meetings with the installation team.
Continuous update:
- Permit statuses (building, electrical, plumbing)
- Work orders in FieldEdge with specific details (Example time of inspection)
- Tags
- Customer Types
- Customer communication logs
Communicate with subcontractors and the Install Manager about inspection scheduling.
The escalating process challenges promptly for resolution.

Additional Duties

Maintain and update an Operations Checklist identifying unique permitting requirements specific to each town.
Escalate complex or nonstandard jobs to the owner, sales team and Install Manager.
Participate in yard activities (e.g., receiving generator equipment, using forklifts).
Contribute to project-based initiatives and time-blocked task planning.
Refer new sales leads when appropriate.

Key Attributes for Success in This Role

Ambitious

Collaborative
Committed
Communicative
Confident
Creative
Detail-Oriented (Meticulous)
Enthusiastic
Hardworking
Honest
Humble
Inquisitive
Organized
Positive
Proactive
Reliable

Quick Apply

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manager bookkeeper jobs in old lyme, ct

Operations

Tax Manager

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