Top 79 administrative assistant Jobs in old orchard beach me

Planning & Codes Administrative Assistant
Town of Old Orchard Beach —Old Orchard Beach, ME
- From $24.92 an hour
- Full-time
- Background check
- Customer service
- Word processing
- Health insurance
- Dental insurance
Quick Apply
Fire Department Administrative Assistant
Town of Old Orchard Beach —Old Orchard Beach, ME
- $26.54 - $29.94 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
5d
Payroll Specialist and office Admin (part time)
First Serve Hospitality —Kennebunk, ME
- $22 - $25 an hour
- Part-time
- Mid-level
- Office
- Accounting
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Assistant
Preservation Management, Inc. —South Portland, ME
- Full-time
- Hybrid work
- 5 years
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
3h
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Maine
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
7d
Talent Administrative Assistant
Senior Lifestyle Corporate Office —Portland, ME
- $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Disability insurance
- Dental insurance
Quick Apply
Adult Education Administrative Assistant
Regional School Unit 23 - Old Orchard Beach, ME —Old Orchard Beach, ME
- $20 an hour
- Online Application
- Office
- University
- Data entry
- Dental insurance
Administrative Assistant (Front Desk)
Northeast Technical Institute —Scarborough, ME
- $18 - $21 an hour
- Full-time
- Office
- Administrative experience
- University
- Paid holidays
- Health insurance
Quick Apply
1d
Head Receptionist
MAINE VETERANS HOMES —Scarborough, ME
- Full-time
- Microsoft Outlook
- Management
- Nursing home
Quick Apply
Administrative Assistant
Scarborough Sanitary District —Scarborough, ME
- $25 - $30 an hour
- Full-time
- Office
- High school diploma or GED
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
5h
Case Management Administrative Assistant
Pine Tree Society, Inc. —Scarborough, ME
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply
Senior Administrative Coordinator, Registrar's Office
University of New England —Biddeford, ME
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Health insurance
- Dental insurance
HR Administrative Assistant
ORPC, Inc. —Portland, ME
- $25.13 - $30.27 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Lee Auto Malls —Westbrook, ME
- From $25 an hour
- Online Application
- Office
- Accounting
- Communication skills
- Paid training
- Paid holidays
Quick Apply
District Registrar / Student Services Administrative Assistant
Regional School Unit 23 - Old Orchard Beach, ME —Old Orchard Beach, ME
- Online Application
- Bilingual
- School experience
- Google Workspace
Assistant Librarian - Library Services
Verrill —Portland, ME
- Full-time
- Bachelor's degree
- Organizational skills
- 1 year
Administrative Assistant (School Year)
Portland Public Schools, Maine —Portland, ME
- $22.46 - $29.25 an hour
- Full-time
- School experience
- Google Workspace
- Word processing
Administrative Assistant (part-time)
Everest Recovery Centers LLC —South Portland, ME
- $21 - $23 an hour
- Part-time
- Addiction Medicine
- Computer literacy
- Administrative experience
- Employee assistance program
- 401(k) matching
Front Desk Agent
DoubleTree by Hilton —South Portland, ME
- $20 - $22 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
Administrative Assistant III
WEX Inc. —Portland, ME
- $30.00 - $33.50 an hour
- Full-time
- Research
- Office
- 3 years
- Health savings account
- Disability insurance
4d

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Planning & Codes Administrative Assistant

Town of Old Orchard Beach -
Old Orchard Beach, ME

Quick Apply

Job Details

Full-time
From $24.92 an hour

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Computer operation
Confidential information handling
Customer service
Word processing
Filing
Employee relationship building
Administrative experience
High school diploma or GED
Desktop applications
Data entry
Clerical experience
Productivity software
Local ordinances
Technical Proficiency
Office experience

Full Job Description

TITLE: Planning & Codes Administrative Assistant

STATUS: Non-Exempt

DEPARTMENT: Planning & Code Enforcement

GENERAL PURPOSE

Under the supervision of the Town Planner and Code Enforcement Director, the Planning & Codes Administrative Assistant performs administrative and technical support duties for the Planning Department, Code Enforcement, and Business/Rental Licensing. Tasks require general knowledge of Town ordinances, regulations, and Town programs. Many functions require independent judgment based on knowledge of established procedures and policies. The position requires extensive public interaction, including responding to inquiries, providing information, assisting applicants, and handling complaints. Work is reviewed for accuracy, completeness, and conformance to policies.

SUPERVISION RECEIVED

Receives direct supervision from the Code Enforcement Director and Business Licensing Administrator, with additional work direction from the Town Planner. The employee exercises considerable independent judgment in carrying out daily responsibilities.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Compose and type minutes, agendas, letters, memorandums, and mailings for relevant boards and committees.

· Operate computer systems for data entry, word processing, and clerical functions.

· Assist the Town Planner and Code Enforcement Officer in preparing ordinances, codes, and procedures.

· Schedule inspections for Code Officers and prepare inspection paperwork.

· Maintain comprehensive electronic and hard‑copy filing systems.

· Customer service: Greet visitors, answer phone and questions.

· Explain departmental rules, ordinances, regulations, and applications.

· Coordinate with departments regarding permit and licensing regulations.

· Prepare business license notices and submit materials for Town Council agendas.

· Prepare abutter notices using GIS and assist applicants with certified mailings.

· Process and issue State and municipal business licenses.

· Assist customers with permit applications; enter data into required systems.

· Assist with grant administration.

· Collect fees and reconcile cash daily.

· Perform additional duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience

· High school diploma or GED required.

· Diversified and responsible office experience preferred.

· Post-secondary coursework in business or related fields preferred.

· Equivalent combinations of education and experience will be considered.

Knowledge, Skills, and Abilities

· Ability to learn and interpret Town ordinances and State statutes.

· Ability to maintain effective respectful working relationships with officials, employees, and the public.

· Proficiency in Microsoft Office and other software applications.

· Strong organizational, written, and verbal communication skills.

· Ability to work independently and as part of a team.

· Ability to maintain confidentiality at all times.

· Ability to attend monthly evening meetings for minute-taking.

SPECIAL REQUIREMENTS

None required beyond the qualifications listed above.

TOOLS AND EQUIPMENT USED

Computer, telephone, copier, scanner, calculator, and general office equipment.

PHYSICAL DEMANDS

Duties require sitting or standing, talking, hearing, use of hands for office equipment, and reaching. Must occasionally lift or move up to 25 pounds.

WORK ENVIRONMENT

Work is performed under typical office conditions with moderate noise levels. Interaction occurs with Town departments, local businesses, the public, contractors, and the Registry of Deeds. The employee has access to confidential and sensitive information.

DISCLAIMER

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The Town of Old Orchard Beach is an Equal Opportunity Employer. Applicants and employees with disabilities, as defined under the Americans with Disabilities Act, must be able to perform the essential job functions with or without reasonable accommodation.

(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Job Type: Full-time

Pay: From $24.92 per hour

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

Customer service: 1 year (Required)

Ability to Commute:

Old Orchard Beach, ME 04064 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in old orchard beach me

Planning & Codes Administrative Assistant

Fire Department Administrative Assistant

Payroll Specialist and office Admin (part time)

Executive Assistant

Military Service - U.S. Air National Guard, Administration

Talent Administrative Assistant

Adult Education Administrative Assistant

Administrative Assistant (Front Desk)

Head Receptionist

Administrative Assistant

Case Management Administrative Assistant

Senior Administrative Coordinator, Registrar's Office

HR Administrative Assistant

Administrative Assistant

District Registrar / Student Services Administrative Assistant

Assistant Librarian - Library Services

Administrative Assistant (School Year)

Administrative Assistant (part-time)

Front Desk Agent

Administrative Assistant III

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