Northwest Cannabis Solutions is looking for a self-motivated entry-level Accounting Clerk to join our growing team. In this role, you will be responsible for performing a variety of administrative and clerical tasks. You should be comfortable with various office activities, including filing, answering phones, organizing documents, basic bookkeeping, and monitoring project plans, schedules, work hours, budgets, and expenditures.
To succeed as an Accounting Assistant, you need to work well under tight deadlines and be proficient in using Microsoft Office applications such as Word and Excel. Exceptional verbal, written, and presentation skills are also essential. Reliability, a strong work ethic, and effective communication skills are a must, along with familiarity with all necessary office equipment, software, and procedures.
Accounting Assistant:
PRIMARY DUTIES AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Billing Responsibilities
- Generate, review, and distribute third-party payer invoices in accordance with contract terms, billing schedules, and internal policies.
- Verify accuracy of billing data, supporting documentation, pricing, and customer information.
- Process adjustments, credit memos, and rebills as needed.
- Maintain billing logs, invoice files, and audit-ready documentation.
- Collaborate with internal teams to clarify billing issues or obtain missing information.
Cash Application Responsibilities
- Use cash counting machines or manual methods to count cash. Document invoice discrepancies and follow overpayment procedures. Resolve unapplied cash and short payments.
- Accurately post customer payments.
- Match remittances to open invoices and research unidentified or short-paid amounts.
- Reconcile daily deposits, ensuring all postings align with bank deposits.
- Investigate discrepancies, misapplied payments, and unapplied balances, escalating issues as appropriate.
- Support month-end close activities, including reconciliations and reporting.
General AR Support
- Assist with AR aging reviews and customer follow-up as needed.
- Maintain organized records for billing and cash application processes.
- Support internal and external audit requests.
- Participate in process improvements, SOP updates, and system enhancements.
- Back up others in the department as necessary.
- Use cash counting machines or manual methods to count cash. Document invoice discrepancies and follow overpayment procedures. Resolve unapplied cash and short payments.
- Perform regular backup and security database activities.
- Comply with all company-mandated policies and procedures.
- Additional duties as defined by upper management and assistance as needed.
All employees must strictly adhere to the company’s safety rules, regulations, and procedures relevant to their specific duties and responsibilities. This includes compliance with guidelines related to systems, operations, and interactions with other employees.
KNOWLEDGE, SKILLS AND ABILITIES:
- Proficient in QuickBooks and MS Office, particularly Excel and Google Sheets.
- Highly organized with strong attention to detail.
- Knowledgeable about front-facing relations and relevant processes.
- Previous experience in accounting or logistics roles.
- Proven ability to meet deadlines with minimal supervision.
- Capable of effectively communicating information and responding to inquiries from managers, colleagues, and vendors, both in writing and verbally.
- Strong sense of accountability and ownership in managing multiple projects; able to assess project urgency in a meaningful and practical way.
- Collaborative team player focused on fostering a respectful and professional work environment.
- Experience in adapting to fast-paced and dynamic environments.
EDUCATION AND EXPERIENCE:
- Must be 21+ Years of Age and residing in WA
- High school diploma or equivalent is required; a college degree is preferred.
- Previous working experience as a data entry clerk for (1) year.
- A valid driver’s license, a personal vehicle for on-the-job transportation, and proof of insurance coverage as required by NWCS policy are also necessary.
QUALITIES OF IDEAL CANDIDATES INCLUDE:
- Meticulous and organized in executing tasks.
- Conscientious about the impact of decisions.
- Adheres to regulations and company guidelines.
- Capable of independent problem-solving while knowing when to seek assistance.
- Works creatively to leverage unique strengths for the benefit of the company.
- Highly motivated and eager to learn.
- Maintains a positive attitude.
- Possesses exceptional verbal, written, and presentation skills.
- Able to work effectively both independently and as part of a team.
- Experienced in using computers for a variety of tasks.
- Proficient in Microsoft applications, including Word, Excel, and Outlook.
- Knowledgeable in file management, transcription, and other administrative procedures.
- Capable of meeting tight deadlines.
PHYSICAL ABILITIES AND WORKING CONDITIONS
The physical abilities, working conditions, and other employment requirements outlined in this document are representative but not exhaustive for positions within this classification.
Vision: The ability to read small print and view a computer screen for extended periods.
Hearing: The ability to tolerate exposure to noisy environments.
Speech: The ability to be understood in face-to-face communications, to speak clearly and at an appropriate volume over the phone or via computer.
Upper Body Mobility: The ability to use hands to grasp and manipulate small objects; to twist and bend at the wrists and elbows; to reach outward and upward; to lift objects; and to turn, raise, and lower the head.
Strength: The ability to lift, push, pull, and/or carry objects weighing 5 pounds or more frequently.
Environmental Requirements: The ability to work in an environment with constant interruptions; to collaborate effectively with others; to work independently; and to perform indoor tasks.
Mental Requirements: The ability to read, write, understand, interpret, and apply information at a moderately complex level, which is essential for successful job performance. This includes math skills at a high school proficiency level; sound judgment and quick information processing; the ability to learn quickly and follow verbal procedures and standards; the ability to give verbal instructions; the ability to prioritize tasks; and the ability to copy, compare, compile, and coordinate information and records. It is also important to understand stress management.
Are you ready to take the next step in your career? We want to hear from you! If you believe you have the skills and passion to join our team, please send your resume to [email protected]. Remember, only candidates with resumes will be considered, so be sure to showcase your qualifications! We look forward to connecting with you!
Pay: $20.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Referral program
- Vision insurance
Work Location: In person
