Top 16 Records management Jobs in Olympia, Wa

Agency Public Records Coordinator
State of Washington —Olympia, WA
- $59,760 - $80,496 a year
- Full-time
- Research
- Mid-level
- Office
- Flexible schedule
4d
Public Records Analyst
State of Washington —Tumwater, WA
- $4,882 - $6,576 a month
- Full-time
- Mid-level
- Office
- Military encouraged
- Loan forgiveness
9d
Records Consultant
State of Washington —Olympia, WA
- $4,320 - $5,812 a month
- Weekends as needed
- Background check
- Research
- Mid-level
- Loan forgiveness
Records & Public Disclosure Compliance Administrator
State of Washington Office of the State Treasurer —Olympia, WA
- $71,000 - $101,000 a year
- Online Application
- Background check
- Office
- Organizational skills
- Paid holidays
- Life insurance
3d
Records/Grants Consultant
State of Washington —Olympia, WA
- $4,320 - $5,812 a month
- Weekends as needed
- Background check
- Mid-level
- Office
- Loan forgiveness
Agency Public Records Coordinator
State of Washington Employment Security Department —Olympia, WA
- $59,760 - $80,496 a year
- Online Application
- Mid-level
- Office
- Analysis skills
- Flexible schedule
4d
Records & Public Disclosure Compliance Administrator
State of Washington —Olympia, WA
- $71,000 - $101,000 a year
- Online Application
- Background check
- Office
- Training & development
- Paid holidays
- Life insurance
3d
DSHS FTAA Forms and Records Analyst 3
State of Washington Dept. of Social and Health Services —Olympia, WA
- $4,300 - $5,779 a month
- Full-time
- Background check
- Research
- Mid-level
4d
Public Records Analyst
State of Washington Office of the Secretary of State —Tumwater, WA
- $58,584 - $78,912 a year
- Full-time
- Mid-level
- Office
- 3 years
- Loan forgiveness
9d
Forms & Records Analyst 3
State of Washington Dept. of Transportation —Tumwater, WA
- $50,592 - $67,992 a year
- Online Application
- Hybrid work
- Research
- Mid-level
- Organizational skills
- Paid holidays
- Tuition reimbursement
12d
Records Consultant
State of Washington Office of the Secretary of State —Olympia, WA
- $51,840 - $69,744 a year
- Weekends as needed
- Background check
- Writing skills
- Mid-level
- Loan forgiveness
Records/Grants Consultant
State of Washington Office of the Secretary of State —Olympia, WA
- $51,840 - $69,744 a year
- Weekends as needed
- Background check
- Writing skills
- Research
- Loan forgiveness
DSHS Maple Lane Forms & Records Analyst 2
State of Washington Dept. of Social and Health Services —Grand Mound, WA
- $3,827 - $5,111 a month
- Full-time
- Background check
- HIPAA
- Mid-level
3d
Forms & Records Analyst 3 | Financial Services Division | Olympia
State of Washington —Olympia, WA
- $51,600 - $69,348 a year
- Online Application
- Mid-level
- Bachelor's degree
- In-person
- Wellness program
- Paid holidays
Public Records Coordinator (MA3)
State of Washington Dept. of Licensing —Olympia, WA
- $60,132 - $80,820 a year
- Hybrid work
- Background check
- Microsoft Outlook
- Computer literacy
4d
Forms & Records Analyst 3 | Financial Services Division | Olympia
State of Washington Attorney General's Office —Olympia, WA
- $4,300 - $5,779 a month
- Online Application
- Mid-level
- Bachelor's degree
- In-person
- Wellness program
- Paid holidays

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Public Records Analyst
State of Washington —Tumwater, WA
Coordinates the retention, disposition, transfer, and disposal of office records; controls access to office records retained at the state records center;…
$4,882 - $6,576 a month
9d
Public Records Analyst
State of Washington Office of the Secretary of State —Tumwater, WA
Coordinates the retention, disposition, transfer, and disposal of office records; controls access to office records retained at the state records center;…
$58,584 - $78,912 a year
9d

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Medical Records Clerk
Resource Logistics, Inc. —Orient, OH
• Are you proficient in Microsoft Excel (logs, reports, data entry)? Experience with records management, typing, and document accuracy.
$16 - $18 an hour
Quick Apply
3d
Medical Records Technician
CES, LLC —Columbus, OH
Shall complete HIPAA certification course within 30 days of on-boarding and annually, thereafter. Must have a minimum of 2 years' practical experience in…
Quick Apply

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records management jobs near olympia, wa

Agency Public Records Coordinator

State of Washington -
Olympia, WA

Apply Now

Job Details

Full-time
$59,760 - $80,496 a year
4 days ago

Benefits

Flexible schedule

Qualifications

Records disposition policies
Data Retention (Data management)
Legal discovery
Research
Release of information request management
Mid-level
Decision making
Document management
Legal compliance
Policy Development
File organization

Full Job Description

JOB

*This Agency Public Records Coordinator position is eligible for full-time telework; however, occasional in-office presence may be required based on business needs. The duty station for this role is Maple Park in Olympia, and the anticipated start date is September 1, 2026. *

The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.

The ideal candidate is motivated by supporting the Office of Organizational Risk and contributing to the agency’s commitment to transparency, accountability, and legal compliance.

This individual excels at independently conducting complex, agency-wide records searches and collaborating with staff at all levels, other public agencies, and members of the public. They understand how to distinguish between public disclosure requests and litigation discovery, and they apply state, federal, and case law—including RCW 42.56—to ensure accurate review, redaction, and release of records.

The ideal candidate is a proactive problem-solver who confidently manages routine issues while recognizing when to elevate high-profile or complex matters to the Public Records Officer. They thrive in a structured, high-volume environment, maintain organized and consistent systems for records management, and demonstrate professionalism, clarity, and sound judgment in every interaction.

EXAMPLE OF DUTIES

As an Agency Public Records Coordinator, you will provide vital support to ESD’s Office of Organizational Risk by ensuring transparency, accountability, and compliance with RCW 42.56, the Public Records Act. You will independently conduct complex, agency-wide records searches, coordinate responses to public disclosure requests, and maintain organized systems for managing records. You will take the lead in calculating the agencies search strategy to ensure that compliance with the Public Records Act. This role is essential to upholding legal standards, maintaining public trust, and supporting the integrity of ESD’s programs.

Some of what you will do:

Conducts searches of electronic records using search applications such as eDiscovery.
Research agency records, both current and historical, to locate and compile requested records and promptly responds to disclosure requests in compliance with the PRA.
Coordinates responses, tracks the progress of fulfilling requests, assembles, prepares, and reviews records for exemptions prior to release, and distributes public records to the requesting parties.
Develop appropriate search strategies to locate responsive records.
Coordinate search strategies with internal stakeholders.
Proactively identifies public record requests that require clarification and communicates effectively and professionally with both staff and the public to facilitate clarification.
Assists requesters in defining the scope of their records requests.
Maintains and organizes public disclosure request records according to the records retention schedule.
Preserves, retains, and disposes of program records according to applicable records retention schedules.
Assist management in developing and establishing program policies, procedures, and standards.

To request a detailed position description, click here.

SUPPLEMENTAL INFORMATION

Our agency's mission and values drive every decision that we make, determine how we interact with others, and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.

Opportunity for All

We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Lydia White or at 360-819-6996 or the Talent Acquisition Team, prior to the position closing. If you are having technical difficulties creating, accessing, or completing your application, please contact [email protected] or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.

This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.

**This Organization Participates in E-Verify**

Apply Now

Refine Your Search

records management jobs in olympia, wa

Agency Public Records Coordinator

Public Records Analyst

Records Consultant

Records & Public Disclosure Compliance Administrator

Records/Grants Consultant

Agency Public Records Coordinator

Records & Public Disclosure Compliance Administrator

DSHS FTAA Forms and Records Analyst 3

Public Records Analyst

Forms & Records Analyst 3

Records Consultant

Records/Grants Consultant

DSHS Maple Lane Forms & Records Analyst 2

Forms & Records Analyst 3 | Financial Services Division | Olympia

Public Records Coordinator (MA3)

Forms & Records Analyst 3 | Financial Services Division | Olympia

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