Top 10 Executive assistant Jobs in Olympia Wa

DSHS DVR Administrative Assistant 4
State of Washington Dept. of Social and Health Services —Lacey, WA
- $4,633 - $6,229 a month
- Full-time
- Background check
- Mid-level
- Office
5d
Executive Secretary
State of Washington Dept. of Corrections —Tumwater, WA
- $81,924 a year
- 8 hour shift
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
4d
Employee Experience & Executive Assistant
Toyota of Olympia —Tumwater, WA
- $60,000 - $72,000 a year
- Weekends as needed
- Dealership
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the Vice President for Student Services
South Puget Sound Community College —Olympia, WA
- $70,000 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Paid holidays
3d
Executive Assistant to Chief Programming Officer (Olympia)
State of Washington Dept of Children, Youth, and Families —Olympia, WA
- $83,988 - $92,568 a year
- Call employer
- Office
- Supervising experience
- Children
6d
Executive Assistant
CrossCountry Mortgage, LLC —Lacey, WA
- Full-time
- Microsoft Outlook
- Mid-level
- 3 years
- Wellness program
- Disability insurance
Executive Assistant
MASON TRANSIT AUTHORITY —Shelton, WA
- $26.56 - $36.13 an hour
- 8 hour shift
- 18 years or older
- Writing skills
- Local
- Paid training
- Wellness program
Legislative Assistant to Rep. Dave Paul and Legislative Assistant to Rep. Joe Timmons
State of Washington House of Representatives —Olympia, WA
- $60,732 - $105,240 a year
- Overtime
- Writing skills
- Research
- Office
- Paid holidays
- Military leave
13d
Athletic Director Secretary/Attendance Specialist
Oakville School District —Oakville, WA
- $25.46 - $34.13 an hour
- Full-time
- High school diploma or GED
- Organizational skills
- Public school
Quick Apply
8d

More jobs to discover

Find similar jobs that you might be interested in.

Executive Secretary
State of Washington Dept. of Corrections —Tumwater, WA
Reviews, screens, and prioritizes Chief Medical Officer and/or Deputy Chief Medical Officer’s incoming mail, calls, voicemails, emails, visitor inquiries and…
$81,924 a year
4d
Executive Assistant
MASON TRANSIT AUTHORITY —Shelton, WA
Under the direction of the General Manager, the Mason Transit Authority’s (MTA) Executive Assistant position is responsible for providing high-level…
$26.56 - $36.13 an hour

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Executive Assistant
Hill & Smith, Inc. —Columbus, OH
Our purpose is to design and deliver innovative solutions to protect the traveling public and road workers by making transportation safer, smarter, and more…
Quick Apply
Administrative Assistant
Columbus Oncology & Hematology —Columbus, OH
Perform standard office duties, such as filing, handling incoming and outgoing electronic communications, answering telephones, creating and preparing financial…
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for executive assistant in olympia wa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant jobs near olympia wa

Legislative Assistant jobs in Olympia, WA

Administrative Assistant jobs in Lacey, WA

Executive Assistant jobs in Lacey, WA

Executive Assistant To Vice President jobs in Winston Salem, NC

Executive Assistant To Vice President jobs in Shreveport, LA

Executive Assistant To Vice President jobs in Corpus Christi, TX

Executive Assistant To Vice President jobs in Reno, NV

Executive Assistant To Chief Financial Officer jobs in Schaumburg, IL

Executive Assistant To Chief Financial Officer jobs in Boca Raton, FL

Executive Assistant jobs in Greensboro, NC

Executive Assistant To Chief Financial Officer jobs in Dallas, TX

Medical Assistant jobs in Palm Coast, FL

Loan Officer jobs in Nashville, TN

Executive Assistant To Chief Financial Officer jobs in Chicago, IL

Legislative Assistant jobs in Louisiana

Legislative Assistant jobs in Avon, OH

Medical Assistant jobs in Koreatown, CA

Veterinary Assistant jobs in Arkansas

Medical Assistant jobs in Naples, FL

Legislative Assistant jobs in Illinois

DSHS DVR Administrative Assistant 4

State of Washington Dept. of Social and Health Services -
Lacey, WA

Apply Now

Job Details

Full-time
$4,633 - $6,229 a month
5 days ago

Qualifications

Driver's License

Full Job Description

Description

DSHS DVR Administrative Assistant 4

The Division of Vocational Rehabilitation (DVR) within the Department of Social and Health Services (DSHS) has an opening for an Administrative Assistant 4 to join their team in Lacey, WA.

In this role, you provide sole administrative support to the DVR Deputy Director, managing high-level coordination, communication, and workflow for the division’s leadership team. You’ll handle management activities, draft and finalize correspondence and reports, exercise delegated signature authority, and represent the Deputy Director in meetings by preparing agendas and taking detailed notes. You’ll arrange complex meetings, schedule interpreters, prepare HR documents, and ensure smooth administrative operations across the Deputy Director’s reporting structure. You will also provide back-up support to the DVR Director when the Confidential Secretary is unavailable, along with limited administrative assistance to other positions reporting to the Deputy Director.

Some of what you’ll do:

Provide administrative support to upper-level management to help achieve organizational goals and ensure effective client service delivery.
Facilitate communication between the Deputy Director and staff within the Deputy Director’s reporting unit.
Offer technical assistance to partners, staff, and customers regarding program intent, policies, and activities.
Respond to inquiries on behalf of the Deputy Director using delegated authority across a wide range of stakeholder questions.
Exercise independent judgment when addressing diverse inquiries directed to the Deputy Director.
Track and monitor assignments and deadlines to support the Deputy Director’s workflow and priorities.
Draft and finalize documents including correspondence, reports, HR investigation materials, and updated Position Description Forms.
Ensure professional content quality by producing accurate materials that reflect division viewpoints and policy positions.
Coordinate meetings by scheduling monthly team sessions and preparing concise meeting summaries and minutes.
Track key activities such as staff surveys and workgroup measurables to ensure timely completion.

Who should apply:

High school diploma or equivalent.

And

Four years progressively responsible clerical, office or administrative experience.

Bachelor’s degree in business administration, public administration or a closely related field substitutes for related experience.

One year as an Administrative Assistant 3 OR two years as an Administrative Assistant 2.

Preferred/desired education, experience, and competencies:

Washington State Government experience related to DSHS, DVR, and/or Human Resources administrative functions.
Skill and ability to use Microsoft Office effectively in everyday work and learn new software applications/programs.
Ability to work independently to establish priorities and organize.
Ability to communicate and comprehend, through oral and written forms of communication with management, peers, clients, and the public.
Ability to make reasonable judgments in a complex and changing organizational environment.
Ability to maintain confidentiality of client and personnel information.
Have and maintain good work attendance.
Ability to troubleshoot common computer software challenges.

Interested? Please include the following with your application material:

Current chronological resume
Three professional references

Questions? Please contact [email protected] and reference #05805.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its program or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security

Apply Now

Refine Your Search

executive assistant jobs in olympia wa

DSHS DVR Administrative Assistant 4

Executive Secretary

Employee Experience & Executive Assistant

Executive Assistant to the Vice President for Student Services

Executive Assistant to Chief Programming Officer (Olympia)

Executive Assistant

Executive Assistant

Legislative Assistant to Rep. Dave Paul and Legislative Assistant to Rep. Joe Timmons

Athletic Director Secretary/Attendance Specialist

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for executive assistant in olympia wa

Explore jobs in more locations

Description

Supplemental Information

Job Seeker Tools

Employer Tools

Browse

Stay Connected