Employee Experience & Executive Assistant
Toyota of Olympia —Tumwater, WA
- $60,000 - $72,000 a year
- Weekends as needed
- Dealership
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
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Employee Experience & Executive Assistant

Toyota of Olympia
Tumwater, WA

Quick Apply

Job Details

Full-time
$60,000 - $72,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
Employee discount

Qualifications

Confidential information handling
Executive administrative support
Project task coordination
Managing projects

Full Job Description

About Toyota of Olympia

Toyota of Olympia is a premier Toyota dealership committed to providing exceptional automotive experiences to our customers. With a reputation for excellence in customer service and a wide range of high-quality vehicles, we take pride in our commitment to meeting and exceeding customer expectations. As part of our dynamic team, you will contribute to the success of our dealership and play a key role in delivering a seamless and positive experience for our valued customers and our employees.

Employee Experience & Executive Assistant (This is a fully in-person role based at Toyota of Olympia)

This is not a traditional Executive Assistant role.
It’s also not a traditional HR or Employee Relations position.

This role sits at the intersection of people, culture, hospitality, leadership support, and operational execution.

We are looking for a rare kind of person — someone employees naturally trust, leaders rely on, and chaos quietly avoids. Someone who can read a room, anticipate needs, create meaningful moments for employees, protect confidential information, and help keep a fast-moving organization connected and operating at a high level.

This person will serve as both a trusted right hand to the General Manager and a key contributor to the employee experience and company culture throughout the organization.

What This Role Really Looks Like

One moment may involve walking departments, checking in with employees, and getting a feel for team morale and dynamics.

Another may involve coordinating employee recognition, or organizing department recognition events or larger company-wide events.

Sometimes it means realizing a hot summer afternoon calls for a few hundred ice cream bars for the team before anyone else thinks of it.

At the same time, this role requires strong executive support skills — helping manage priorities, projects, communication, organization, follow-through, and day-to-day operational flow for the General Manager.

This role is deeply connected to the heartbeat of the company.

Who You Are

You are warm, emotionally intelligent, grounded, and highly observant.

Employees naturally trust you because you are approachable, genuine, and discreet.

Leadership relies on you because you are organized, thoughtful, loyal, and capable of handling sensitive information with professionalism and maturity.

You know how to make people feel heard without feeding unnecessary drama or emotion. You understand the difference between a true issue that requires action and a moment where someone simply needs perspective, support, or a listening ear.

You are equally comfortable:

Walking all departments from the shop to the sales department and all of the others simply talking to the employees
Planning employee appreciation events
Managing sensitive conversations confidentially
Coordinating projects and logistics
Supporting executive priorities and communication
Creating structure without creating bureaucracy

You notice details others miss.
You anticipate needs before they are spoken.
You follow through.
You protect trust.
And you genuinely care about people.

What You’ll Do

Employee Experience & Culture

Build strong relationships with employees across all departments
Serve as a trusted and approachable resource for employees
Help maintain a positive, connected, and accountable culture
Support employee engagement initiatives, recognition programs, birthdays, anniversaries, and morale-building efforts
Assist in planning and executing company events, department events, and community involvement activities
Maintain awareness of employee morale and team dynamics across the organization

Executive Assistant Support

Serve as Executive Assistant to the General Manager
Help manage priorities, communication, scheduling, projects, and follow-up
Screen requests, communication, and information with professionalism and sound judgment
Assist in keeping initiatives organized and moving forward
Maintain absolute confidentiality and discretion at all times

Creative + Operational Balance

Bring thoughtful ideas to improve employee experience and organizational culture
Turn ideas into organized, executable plans
Balance creativity with strong execution and attention to detail

What This Role Requires

High emotional intelligence and professionalism
Exceptional interpersonal and communication skills
Emotional maturity and sound judgment
Strong organizational and project management abilities
The ability to remain calm, objective, and level-headed in a high-interaction environment
Discretion and comfort handling confidential information
Initiative, follow-through, and accountability
Hospitality-minded thinking and attention to detail
Confidence without ego

Schedule & Presence

While this role will generally follow a Monday–Friday schedule, flexibility is important. Company events, employee activities, community involvement, and leadership support will occasionally require evening or weekend availability.

Because this role is deeply connected to the employee experience, company culture, and day-to-day operations of the organization, in-person presence is essential. This is not a remote position.

The right person for this role understands that meaningful culture and strong leadership support are built through visibility, responsiveness, relationships, and showing up consistently for both employees and leadership.

This Role Is NOT For Someone Who:

Wants a purely administrative or task-only role
Needs constant direction or oversight
Struggles with confidentiality or discretion
Becomes emotionally reactive or overwhelmed easily
Thrives on drama, gossip, or unnecessary escalation
Prefers rigid structure over human connection
Has difficulty balancing empathy with professionalism

Why This Role Matters

This role carries influence without hierarchy and trust without micromanagement.

The right person will have a meaningful impact on the employee experience, company culture, leadership operations, and the day-to-day energy of the organization.

Benefits

Health, dental, and vision insurance.
401(k) retirement plan.
Employee discounts on vehicle purchases and services.
Competitive salary of $60K–$72K DOE

Quick Apply

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personal assistant jobs in olympia wa

Employee Experience & Executive Assistant

ADMINISTRATIVE ASSISTANT 3

Construction Office Administrative Assistant

Executive Assistant

Executive Assistant to the Vice President for Student Services

Executive Assistant

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About Toyota of Olympia

Employee Experience & Executive Assistant (This is a fully in-person role based at Toyota of Olympia)

What This Role Really Looks Like

Who You Are

What You’ll Do

Employee Experience & Culture

Executive Assistant Support

Creative + Operational Balance

What This Role Requires

Schedule & Presence

This Role Is NOT For Someone Who:

Why This Role Matters

Benefits

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