Top 2 Event assistant Jobs in Omaha Ne

Executive Assistant & Travel/Event Coordinator
Insurance Agency Marketing Services, Inc —Elkhorn, NE
- $60,000 - $65,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
5h
Catering Service Assistant
Metropolitan Community College (Omaha) —Omaha, NE
- From $17.58 an hour
- Full-time
- Background check
- Computer literacy
- Basic math
1d

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Convention Sales Coordinator
Metropolitan Entertainment & Convention Authority —Omaha, NE
Manage incoming calls, directing inquiries to the appropriate Sales Manager while providing accurate information and message handling.
$23 - $24 an hour
1d
CAHP Events Coordinator
University of Nebraska Medical Center —Omaha, NE
Marketing, Journalism, English, Public Relations, Communications, Hospitality Management, or related field. This includes but is not limited to: event budgeting…
$54,200 - $75,900 a year
7d

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Events Assistant
Peak Fusion —Columbus, OH
Greeting guests and helping create a welcoming, high-energy atmosphere. This role is ideal for someone who enjoys fast-paced event settings, working with people…
$18 - $23 an hour
Quick Apply
9d
Catering Assistant
Sunny Street Cafe —Columbus, OH
Emphasis on food prep and order production and presentation. You'll be cross trained in our BOH systems, and have the ability to work all stations to support…
$16 - $18 an hour
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Executive Assistant & Travel/Event Coordinator

Insurance Agency Marketing Services, Inc -
Elkhorn, NE

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
5 hours ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Interpersonal skills
Expense management
Filing
Executive administrative support
Attention to detail

Full Job Description

Company Overview
Insurance Agency Marketing Services, Inc. has been dedicated to supporting insurance producers since 1986, focusing on creating a welcoming environment that fosters success. Our evolving organization offers a dynamic workplace where talented professionals can thrive and contribute to our mission of empowering producers with innovative solutions.

We are seeking a highly organized and detail-oriented Executive Assistant & Travel/Event Coordinator to provide administrative support to senior leadership while managing corporate travel arrangements, meetings, and special events. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced environment. This is an in office, full-time position.

Key Responsibilities

Executive Assistant Duties

Provide high-level administrative support to executives and leadership teams
Manage calendars, schedule meetings, and coordinate appointments
Prepare correspondence, reports, presentations, and meeting materials
Screen calls, emails, and inquiries with professionalism and confidentiality
Coordinate internal and external communications
Maintain records, files, and confidential documents
Assist with project management and special assignments
Arrange and coordinate executive meetings, including agendas and follow-up items

Travel Coordination Duties

Coordinate domestic and international travel arrangements including flights, hotels, transportation, and itineraries
Negotiate and manage hotel room blocks and vendor contracts
Prepare detailed travel itineraries and departure information
Monitor travel budgets and expenses
Assist travelers with schedule changes, travel issues, and special requests
Ensure compliance with company travel policies

Event Coordination Duties

Plan and execute corporate meetings, conferences, incentive trips, and special events
Coordinate venues, catering, entertainment, transportation, and audiovisual needs
Manage event timelines, registration, and attendee communications
Work closely with vendors, hotels, and event partners
Oversee on-site event logistics and troubleshoot issues as needed
Track event budgets and reconcile invoices after events
Ensure exceptional attendee experiences from planning through completion

Qualifications

Previous experience as an Executive Assistant, Travel Coordinator, Event Planner, or similar role
Strong organizational and multitasking skills
Excellent verbal and written communication abilities
Proficiency in Microsoft Office Suite and virtual meeting platforms
Ability to handle confidential information with discretion
Strong attention to detail and problem-solving skills
Ability to work independently and meet deadlines
Experience with corporate travel and event planning preferred
Must be able to pass a background check

Preferred Skills

Contract negotiation and vendor management
Budget tracking and invoice processing
Calendar management for multiple executives
Customer service and relationship management
Ability to adapt quickly in fast-paced environments

Work Environment

In office position
Fast-paced, deadline-driven environment
Occasional travel and evening/weekend event support may be requir

Competitive base salary based on experience

Monthly and year-end bonuses
Medical, dental, and vision insurance plus short-term disability
401k with employer match
Paid holidays and Paid Time Off

Pay: $60,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Vision insurance

Experience:

Executive administrative support: 2 years (Required)

Willingness to travel:

25% (Required)

Work Location: In person

Quick Apply

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event assistant jobs in omaha ne

Executive Assistant & Travel/Event Coordinator

Catering Service Assistant

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