Top 137 Office assistant Jobs in Omaha Ne

Office Administrator
Thermo Systems LLC —Omaha, NE
- Full-time
- Mid-level
- Leadership
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Temporary Administrative Assistant
TotalWellness —Omaha, NE
- $17 - $18 an hour
- Temporary
- Computer literacy
- Office
- High school diploma or GED
- Flexible schedule
Quick Apply
1d
Receptionist - Sales Support Associate
Harvest Development —Omaha, NE
- $17 an hour
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
1d
Office Assistant/Receptionist
Siefken Contracting —Papillion, NE
- $40,000 a year
- Full-time
- Background check
- Writing skills
- Office
- Paid time off
Quick Apply
1d
Branch Office Administrator
Edward Jones —Omaha, NE
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Administrative Assistant/Receptionist
Above and Beyond Therapy —Omaha, NE
- $15 - $25 an hour
- 8 hour shift
- Clinic
- Travel
- Communication skills
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Assistant
Kouri Management —Omaha, NE
- $20 - $22 an hour
- Full-time
- Office
- Administrative experience
- Data entry
- Health savings account
- Paid holidays
Quick Apply
9d
Clinic Receptionist
CHI Health Clinic —Omaha, NE
- $15.67 - $22.14 an hour
- Extended hours
- No experience needed
- Clinic
- 1 year
Administrative Services Assistant (Office Automation)
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Omaha, NE
- $41,143 - $53,486 a year
- Part-time
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Life insurance
5d
Administrative Assistant
Intermountain Electric Inc —Omaha, NE
- $24.51 - $33.17 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- 401(k)
14d
Administrative Assistant
Quanta Services —Omaha, NE
- $24.51 - $33.17 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- 401(k)
Office Assistant
Haines Climate Control —Omaha, NE
- $18 - $23 an hour
- Urgently hiring
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Rooforia Home & Commercial Exteriors —Omaha, NE
- $25 - $30 an hour
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
OMAHA SUPPORTIVE LIVING —Omaha, NE
- $18.72 - $22.54 an hour
- Part-time
- Google Workspace
- Clean driving record
- Management
Quick Apply
10d
Full Time Office Assistant
Drew Window Cleaning, Inc. —Omaha, NE
- $20 an hour
- Full-time
- Office
- QuickBooks
- Entry level
- Paid holidays
- Health insurance
Quick Apply
8d
Receptionist - State Farm Agent Team Member
Amanda Spencer - State Farm Agent —Omaha, NE
- $40,000 - $60,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Opportunities for advancement
Quick Apply
Front Desk Receptionist and Administrative Assistant
Green Chiropractic —Omaha, NE
- $19 - $21 an hour
- Part-time
- Computer literacy
- Administrative experience
- Clinic
- 401(k) matching
- Employee discount
Quick Apply
2d
Veterinary Receptionist
Westgate Animal Clinic —Omaha, NE
- $17 - $21 an hour
- Full-time
- Organizational skills
- Entry level
- Time management
Quick Apply
Office Assistant Patient Financial Services - Part Time
Nebraska Medicine —Omaha, NE
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Tuition reimbursement
- Opportunities for advancement
14h
Receptionist/Administrative Assistant
McGill Law PC, LLO —Omaha, NE
- $19 - $22 an hour
- Full-time
- Serving
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d

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Office Administrator

Thermo Systems LLC -
Omaha, NE

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Mid-level
Leadership
Communication skills
Time management

Full Job Description

Office Administrator

Who We Are

Thermo Systems is a global, full-service control systems integration partner delivering premier-class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

Guided by The Thermo Way, we are unified, dynamic, and committed to delivering excellence. Our culture is grounded in three core principles:

Employee Success – investing in our people and their growth
Customer Success – delivering reliable, high-quality solutions
Financial Strength – operating with discipline and long-term focus

We believe strong teams, trusted partnerships, and technical excellence drive sustainable success.

The Opportunity

The Office Administrator supports the day-to-day operations of the assigned Thermo Systems office while providing administrative support to local leadership and employees.

As the central point of coordination for office operations, this role manages administrative activities, meeting and travel logistics, workplace organization, and employee support to help maintain an efficient, professional, and collaborative work environment.

The ideal candidate is organized, proactive, adaptable, and enjoys working in a fast-paced environment where no two days are the same.

What You'll Do

Administrative & Executive Support

Provide administrative support to local leadership and department managers.
Manage calendars, meetings, travel arrangements, and conference calls.
Prepare correspondence, reports, presentations, meeting agendas, minutes, and other business documents.
Assist with expense reports, purchase requests, and administrative approvals.
Coordinate customer visits, internal meetings, and leadership events.
Handle confidential information with professionalism and discretion.
Support special projects and other administrative initiatives as needed.

Office Operations

Manage day-to-day office operations, including phones, mail, filing, copying, scanning, and document preparation.
Maintain office, kitchen, and supply inventories, placing orders as needed.
Coordinate catering, lunches, employee events, training sessions, and customer meetings.
Schedule conference rooms and maintain organized, presentation-ready meeting spaces.
Coordinate travel arrangements, office equipment maintenance, facilities requests, and vendor services.
Help maintain a clean, organized, and welcoming office environment.

Team & Administrative Coordination

Prepare, proofread, and format business documents, reports, and presentations.
Maintain administrative files, templates, records, and shared resources.
Coordinate document distribution, meeting logistics, and internal communications.
Support interview scheduling, new hire onboarding, workspace setup, and employee engagement activities.
Receive office deliveries, coordinate shipping and receiving, and maintain inventory of office equipment and company merchandise.

Communication & Collaboration

Build positive relationships with employees, customers, vendors, and visitors through professional and responsive communication.
Collaborate across departments to support office operations and business needs.
Demonstrate sound judgment, excellent customer service, and a team-first mindset.

Professional Development

Continuously develop knowledge of company systems, processes, and technology.
Participate in training and support continuous improvement initiatives.
Contribute to a positive, collaborative workplace culture.

What We're Looking For

Education & Experience

High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
Three or more years of office administration, executive assistant, administrative coordinator, or business support experience preferred.
Experience supporting leadership in a professional office, engineering, manufacturing, construction, consulting, or corporate environment is preferred.
Equivalent combinations of education and experience will be considered.

Skills & Qualifications

Strong organizational and time management skills with the ability to manage multiple priorities.
Excellent written, verbal, and interpersonal communication skills.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
Experience preparing professional documents, coordinating meetings and travel, and supporting office operations.
Strong attention to detail, proofreading skills, and follow-through.
Ability to maintain confidentiality and exercise sound judgment.
Self-motivated with strong problem-solving skills and the ability to learn new systems quickly.
Professional, customer-focused approach with the ability to build relationships across all levels of the organization.

What You'll Get

Competitive compensation with annual bonus opportunity
401(k) with company match
Comprehensive medical, dental, and vision coverage with low-cost options
Paid time off and sick leave
Tuition reimbursement and professional credential support
Professional development and training opportunities
Career growth opportunities within office administration and business operations
A collaborative culture built on integrity, accountability, and teamwork

Learn more at www.thermosystems.com

Work Environment & Physical Requirements

The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

Equal Employment Opportunity

Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status.

Disclaimer

This job description outlines the general nature and level of work expected. Responsibilities may evolve based on business needs.

Quick Apply

Refine Your Search

office assistant jobs in omaha ne

Office Administrator

Temporary Administrative Assistant

Receptionist - Sales Support Associate

Office Assistant/Receptionist

Branch Office Administrator

Administrative Assistant/Receptionist

Administrative Assistant

Clinic Receptionist

Administrative Services Assistant (Office Automation)

Administrative Assistant

Administrative Assistant

Office Assistant

Executive Assistant

Administrative Assistant

Full Time Office Assistant

Receptionist - State Farm Agent Team Member

Front Desk Receptionist and Administrative Assistant

Veterinary Receptionist

Office Assistant Patient Financial Services - Part Time

Receptionist/Administrative Assistant

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