Top 28 Construction administrator Jobs in Ontario Ca

Administration Manager - W34944Y6
Integricon Property Restoration and Construction Group Inc. —Ontario, CA
- $80,000 - $120,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Quick Apply
Contracts Administrator
Pavement Recycling Systems, Inc —Jurupa Valley, CA
- $35 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Construction Office Administrator & Assistant
RAINBOW GLAZING INC —Fullerton, CA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid time off
Quick Apply
Administrative Assistant
International Line Builders, Inc —Riverside, CA
- $20 - $30 an hour
- Background check
- Microsoft Access
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
11h
Project Coordinator / Project Administrator / Administrative Assistant
MB Coatings, Inc. —Anaheim, CA
- $60,000 - $80,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
6d
Administrative Assistant I or II
Sturgeon Electric California —Chino Hills, CA
- $40,000 - $60,000 a year
- Full-time
- Microsoft Word
- Background check
- Office
- Profit sharing
- AD&D insurance
Project Manager Assistant/Contract Admin Assistant
Earth Tek Engineering Corp —Chino Hills, CA
- $26 - $28 an hour
- Email
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Civil Construction Administrator
Tetra Tech —Diamond Bar, CA
- $90 - $110 an hour
- Overtime
- Construction site
- Pass drug screening
- 11+ years
- 401(k)
6d
Project Administrator - Construction
MILLER ENVIRONMENTAL —Orange, CA
- $22 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Full Time- Construction Administrative Assistant
HZS Engineering Inc. —Orange, CA
- $22 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Engineering
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator | Office Administrator
Turnaround Communications, Inc —West Covina, CA
- $22.00 - $31.10 an hour
- Full-time
- Background check
- Spanish
- Clean driving record
- Paid holidays
- Health insurance
Quick Apply
Construction Project Administrator
Essel —Anaheim, CA
- $62,000 - $72,800 a year
- Full-time
- Mid-level
- 3 years
- Construction experience
Quick Apply
Construction Administrative Assistant
Abstrakt Marketing Group LLC —Anaheim, CA
- $20 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
Quick Apply
14d
Document Control Administrator (Level V) - Public Agency Experience
Lenax Construction Services —Ontario, CA
- Full-time
- 11+ years
- Office
- Senior level
- Health savings account
- Paid holidays
Quick Apply
Accounts Payable Admin
AAA Roofing —Riverside, CA
- Writing skills
- Research
- Mid-level
Quick Apply
Project Administrator
PREMIER Design + Build Group —Irvine, CA
- $55,000 - $60,000 a year
- Office
- Communication skills
- Entry level
Quick Apply
Labor Compliance/Administrative Assistant
MTM Construction Inc —City of Industry, CA
- $47,000 - $54,000 a year
- Full-time
- Hybrid work
- English
- Office
- No degree
- Health insurance
- 401(k)
Quick Apply
6d
Office Admin
CRM Lien Services, Inc. —Brea, CA
- $18 - $19 an hour
- Full-time
- English
- Research
- Office
- Health insurance
- Paid time off
Quick Apply
2d
Office Admin (Restoration/Construction Industry)
High Prana LLC —Orange, CA
- $20 - $25 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Dental insurance
- 401(k)
Quick Apply
Office admin for construction company
Pioneer Engineering & Development Inc. —Arcadia, CA
- From $20 an hour
- Full-time
- Spanish
- Google Workspace
- Microsoft Excel
Quick Apply

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Administration Manager - W34944Y6

Integricon Property Restoration and Construction Group Inc. -
Ontario, CA

Quick Apply

Job Details

Full-time
$80,000 - $120,000 a year

Qualifications

Project team coordination
Business financial process improvement
Financial reporting process management
Succession planning
Performance improvement leadership
Office activity coordination
Accounts receivable management
Managing teams in a customer support role
Procedural guides
Standard Operating Procedures (SOPs) implementation
Operations coordination
Coaching
Talent management
Restoration industry experience
Client file management
NetSuite
Employee relationship building
Performance feedback (performance evaluation method)
Metrics Reporting
Mid-level
Incident Escalation
Frontline customer support management
Estimating software for insurance claims
Administrative experience
Data quality management
Dispatching
Team development
Hiring
Data integrity and documentation
Invoice payment processing

Full Job Description

INTEGRICON GROUP JOB DESCRIPTION

Administration Manager

Who We Are

At Integricon, we don't just restore properties beautifully, we restore peace of mind.

Every role at Integricon carries that responsibility. Regardless of title, you are an Integricon ambassador, and creating a positive experience is our number one priority, in every interaction, with every person, every time.

Our values aren't words on a wall. They're how we show up internally and externally, in calm moments, and in crisis. You'll be guided by our Customer Experience framework and supported by a team that holds itself to a simple but unified standard, Reliability, Integrity and Care.

Role Overview

The Administration Manager leads Integricon's central administrative backbone, the Administration team, Call Center Administration and the Project Controls Coordinator (PCC) team and is the point of accountability for how those functions work together on every file, from opening to invoicing to close.

This role owns the communication and hand-off between administration and project controls, ensures file integrity, contract execution, and payables reach accounting on time, and drives the accuracy of invoicing, receivables, and job profitability reporting across the group. The Administration Manager also manages the outsourced call centre team and so that intake, dispatch, and administrative support are consistent and well run across the company.

This is an office manager style leadership role for a person who is organized, collaborative, efficient, detail oriented and comfortable owning both people and process, in a Hybrid to Remote often times environment. Restoration or construction industry experience is a nice-to-have, not a requirement; what matters most is a proven ability to manage and drive strength in the administration and coordination team, build strong cross-functional relationships, and keep files clean, current, and audit-ready. The overarching concept in people management is unity and collaboration, in a EDI environment that fosters a performance based culture.

Key Responsibilities

1. Team Leadership and People Management

Directly manage, train, and develop the Administrator and the Project Controls Coordinator (PCC) team.
Manage the relationship and day-to-day performance of the outsourced call centre team.
Recruit, onboard, coach, and performance manage within the team; set clear expectations and provide regular feedback, train and support when necessary
Support in training and cross-training
Identify development opportunities and career pathworking within the administration group securing a solid succession plan for your team.

2. File Management and Cross-Team Communication

Own the flow of information and hand-offs between the Administration and Accounting & Finance team, ensuring an unobstructed route to success and clarity in file detail.
Ensure staff follow file standardization file management practices, documentation standards, and naming/filing conventions across both teams.
Monitor file completeness and compliance; ensure files are maintained in an accurate, audit-ready state always.
Act as the escalation point when a file is stuck between administration and project controls or finance and drive it to resolution.

3. Financial Operations and Accounting Relationship

Ensure payables are reviewed, approved, and sent to accounting on time, every cycle.
Ensure invoicing moves promptly once a project is invoice-ready, and that receivables follow-up happens on schedule.
Build and maintain a strong, collaborative working relationship with the Accounting/Finance, Project Management and Functional Management teams; be the administration group's primary point of contact for all stakeholders attached to the work in progress.
Support job profitability checks and balances across the file portfolio, flagging gross profit risk early.
Review and validate weekly WIP, receivables, and bid tracking reporting produced by your administration team, before it goes out.

4. Call Centre Oversight

Manage the outsourced call centre relationship, including SLAs, call quality, scripting, and escalation paths.
Coordinate with the call centre on lead intake, word tracks and dispatch so customer experience standards are met from first contact to Integricon high standards of care.
Monitor call centre performance metrics and address service gaps directly.

5. Process, Systems, and Continuous Improvement

Build and maintain SOPs for the administration, PCC, and call centre functions.
Identify bottlenecks and reduce cycle time between file stages, from assignment through estimate, execution, invoice, and close.
Drive consistent efficient use of company systems (e.g., Xactimate, NetSuite, Jonas Premier, CRM/ATS) across the team.
Bring forward process improvement recommendations to leadership with supporting data.
People leadership: hiring, coaching, performance management, and collaborative, communicative team development
File Financial Administration and Audit
Organizational skill and file management discipline; that staff are comfortable owning many moving files at once, particularly in times of Catastrophic Claims.
Clear, proactive communicator who builds genuine trust across departments, especially with accounting and operations
Collaborative management style; leads through relationship-building rather than command and control
Comfortable managing a hybrid, mostly remote team plus an outsourced vendor team
Sound judgment on when to escalate versus resolve independently

Ideal Qualifications

Education and Experience

7+ years managing a team of 10 or more, ideally in an administration, office management, or operations support capacity
Solid working knowledge of the administrative functions around accounts payable, accounts receivable, and invoicing processes
Experience working closely with active stakeholders
Restoration or ICI construction industry experience is an asset, but not required

Work Environment

This role is based out of Integricon's Vaughan, Ontario head office and is Hybrid, mostly remote, with in-person time expected for team leadership, training, and cross-departmental collaboration as needed.

Quick Apply

Refine Your Search

construction administrator jobs in ontario ca

Administration Manager - W34944Y6

Contracts Administrator

Construction Office Administrator & Assistant

Administrative Assistant

Project Coordinator / Project Administrator / Administrative Assistant

Administrative Assistant I or II

Project Manager Assistant/Contract Admin Assistant

Civil Construction Administrator

Project Administrator - Construction

Full Time- Construction Administrative Assistant

Administrative Coordinator | Office Administrator

Construction Project Administrator

Construction Administrative Assistant

Document Control Administrator (Level V) - Public Agency Experience

Accounts Payable Admin

Project Administrator

Labor Compliance/Administrative Assistant

Office Admin

Office Admin (Restoration/Construction Industry)

Office admin for construction company

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