Top 24 Office administrative assistant Jobs in Orange, Va

Planning Assistant
County of Culpeper, VA —Culpeper, VA
- $52,107.27 - $85,977.00 a year
- Full-time
- Basic math
- Mid-level
- Office
- Health savings account
- Paid holidays
6d
Secretary Senior
Department of State Police —Culpeper, VA
- $42,230 - $64,929 a year
- Full-time
- Writing skills
- Basic math
- English
- Opportunities for advancement
7d
Office Associate I
Louisa County —Louisa, VA
- Monday to Friday
- Computer literacy
- Writing skills
- English
Administrative Assistant, Transplant
University of Virginia —Charlottesville, VA
- $17.65 - $28.40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- No experience needed
- Disability insurance
- Health insurance
Maintenance Department Office Secretary
Spotsylvania County School District —Spotsylvania, VA
- $38,745 - $65,855 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
18h
Administrative Generalist/Coordinator, OBGYN Department
University of Virginia —Charlottesville, VA
- $57,000 - $65,000 a year
- Online Application
- Hybrid work
- Mid-level
- 3 years
- Ob/Gyn
Office Associate - Albemarle High School
Albemarle County Public Schools —Charlottesville, VA
- $20.40 - $24.50 an hour
- Full-time
- High school
- English
- Office
- Wellness program
- Health insurance
Administrative Assistant Parks & Rec Part
Louisa County —Louisa, VA
- Part-time
- Writing skills
- Mid-level
- Office
9d
Concierge
Dogwood Village of Orange County —Orange, VA
- Part-time
- Serving
- Communication skills
- Marketing
Administrative Assistant- Dermatology
University of Virginia —Charlottesville, VA
- $55,000 - $65,000 a year
- Extended hours
- Background check
- Microsoft Excel
- Mid-level
Office Admin/Dispatcher
STEMMLE PLUMBING REPAIR INC —Charlottesville, VA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
1d
Administrative Generalist, General Medicine
University of Virginia —Charlottesville, VA
- $62,500 - $68,500 a year
- Online Application
- Oracle
- HIPAA
- Mid-level
14d
Senior Administrative Assistant, Department of Pathology
University of Virginia —Charlottesville, VA
- $25 - $30 an hour
- Online Application
- Mid-level
- Office
- 3 years
Administrative Generalist, Ehlers-Danlos Center
University of Virginia —Charlottesville, VA
- $62,500 - $68,500 a year
- Online Application
- Oracle
- HIPAA
- Mid-level
14d
Administrative Assistant
SJ Investment Management —Charlottesville, VA
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
10d
Operations Coordinator
Emergency Management Services International —Culpeper, VA
- $40,000 - $45,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Quick Apply
13h
Concierge/Front Desk Receptionist
The Harbor at Renaissance —Stanardsville, VA
- Full-time
- Serving
- Inventory management
- High school diploma or GED
Quick Apply
1d
Front Desk Receptionist
Children's Dentistry of Charlottesville —Charlottesville, VA
- $18 - $24 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply
2d
Administrative Operations Coordinator of School Services
VIA Centers for Neurodevelopment —Charlottesville, VA
- Full-time
- School experience
- Mid-level
- Office
Quick Apply
Assistant Administrator, Department of Physical Medicine and Rehabilitation
University of Virginia —Charlottesville, VA
- $80,000 - $85,000 a year
- Online Application
- Physical & Rehabilitation Medicine
- Mid-level
- Office

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office administrative assistant jobs near orange, va

Planning Assistant

County of Culpeper, VA
Culpeper, VA

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Job Details

Full-time
$52,107.27 - $85,977.00 a year
6 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Dependent care reimbursement
Health insurance
Dental insurance
Flexible spending account
Vision insurance
Life insurance
Retirement plan

Qualifications

Computer operation
High school diploma or GED
Driver's License
Clerical experience

Full Job Description

Job Summary

Responsible for providing planning, research, and administrative support for the Planning Department. Plays a vital role in the day-to-day activities of the department by working to provide professional tasks to ensure the provision of efficient and effective services. This position is knowledgeable of policies and procedures in regard to the Planning and Zoning Department.

Job Functions

ESSENTIAL JOB FUNCTIONS

Coordinates daily activities of offices, coordinates department projects and activities, monitors status of projects/workflow and troubleshoots problem situations, follows progress of assignments to other staff members as assigned, works to independently resolve problems and initiate appropriate action/response
Provides administrative and specialized support for the department; Composes, types, or edits correspondences; keeps management informed of significant matters, messages, documentation, or other information; represents management at meetings as assigned
Researches and compiles various statistical and/or administrative data using various sources; analyzes data and identifies trends; summarizes data and prepares reports.
Assists Planning Director in conducting various special projects; oversees projects as assigned, and keeps Director informed of project issues, progress, and findings
Coordinates departmental communications and conveys information as appropriate; serves as liaison with other County departments and governmental organizations.
Coordinates and provides administrative support for Board of Supervisors meetings, Planning Commission meetings, Board of Zoning Appeals meetings, or other meetings; prepares meeting agendas, packets, presentation materials, etc., submits meeting notices to applicants, adjacent property owners or other individuals as appropriate; prepares legal advertisement and coordinates arrangements for meeting rooms, equipment, food/beverages, and supplies; records and transcribes meeting minutes, distributes meeting documentation, and maintains records
Reviews, monitors, and processes all documentation relating to accounts payable, budget, purchasing, and financial records; makes recommendations as needed to meet needs of department
Receives and reviews land use applications and forwards as appropriate
Receives payment for application fees or other departmental fees/services; records transactions, issues receipts, and forwards revenues as appropriate; prepares daily reports for transmittal to Treasurer
Maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff; processes travel reimbursements
Establishes and maintains computerized and hard-copy file systems of departmental records
Establishes and maintains all zoning permits
Monitors, maintains and orders inventory of department forms and supplies
Performs customer service functions, interprets codes and provides information to the public on routine issues, directs callers/visitors to other personnel as appropriate, responds to routine questions/complaints/inquiries and initiates problem resolution
Communicates with supervisor, employees, other departments, etc. to coordinate work activities, review status of work, exchange information, or resolve problems.
Prepares draft minutes, finalizes adopted minutes, and maintains minutes per the Virginia Library of Congress under the Virginia Public Records Act.

NON-ESSENTIAL JOB FUNCTIONS

Performs a variety of clerical and administrative functions
Provides assistance to other employees or departments as needed
Performs notarization of documents as needed
Advises Planning Director and Zoning Administrator on community relations issues and assists with organizational outreach; obtains information from other department or agencies as requested
Performs related duties as directed

Qualifications

Education and Experience:
Education equivalent to a high school diploma supplemented by 1 year of experience and/or training involving office management, bookkeeping, secretarial work, planning/zoning office operations, meeting coordinator, records management, and personal computer operations

Special Qualifications:
Must possess satisfactory results of a criminal history background check. Must possess and maintain a valid Virginia driver’s license.

Knowledge, Skills, and Abilities:

Considerable knowledge of the policies, procedures, and activities of the County and of planning/zoning practices
Considerable knowledge of secretarial and office management practices, and of the operation of standard office machines and equipment used within the department
Knowledgeable and proficient with computers and with software programs typically used within the position
General knowledge of accounting principles, bookkeeping practices, and related procedures
Has knowledge of principles and practices associated with planning/coordinating meetings
Ability to stay abreast of any changes in policy, methods, computer operations, equipment needs, policies, etc., as they pertain to departmental operations and activities
Knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position
Ability to assemble information and make written reports and documents in a concise, clear, and effective manner
Ability to use independent judgment and work with little direct supervision as situations warrant
Mathematical ability to handle required calculations using percentages and decimals
Ability to read, understand, and interpret financial, technical, and computer reports and related materials
Ability to provide the highest level of customer service
Ability to effectively communicate and interact with supervisors, officials, members of the general public, and all other groups involved in the activities of the department
Ability to exercise tact and discretion in handling confidential personnel information

Working Conditions & Disclaimer

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as moderate. Tasks involve the ability to exert moderate, though not constant, physical effort typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Requires visual perception and discrimination. Ability to distinguish sounds, colors, and odors.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting.

DisclaimerThe above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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Refine Your Search

office administrative assistant jobs in orange, va

Planning Assistant

Secretary Senior

Office Associate I

Administrative Assistant, Transplant

Maintenance Department Office Secretary

Administrative Generalist/Coordinator, OBGYN Department

Office Associate - Albemarle High School

Administrative Assistant Parks & Rec Part

Concierge

Administrative Assistant- Dermatology

Office Admin/Dispatcher

Administrative Generalist, General Medicine

Senior Administrative Assistant, Department of Pathology

Administrative Generalist, Ehlers-Danlos Center

Administrative Assistant

Operations Coordinator

Concierge/Front Desk Receptionist

Front Desk Receptionist

Administrative Operations Coordinator of School Services

Assistant Administrator, Department of Physical Medicine and Rehabilitation

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