The Executive Assistant provides professional support to the Chief Legal Officer, which includes administrative support as well as project management responsibilities. A proactive and solution-oriented mindset, and a quest for continuous improvement, is essential. Support the company strategy by holding ourselves and one another accountable for getting the work done.
Executive Support
- Provide administrative services to the Chief Legal Officer and Corporate Secretary, and the law department by managing the day-to-day operations for the department.
- Responsible for scheduling meetings, correspondence, mail collection & distribution, travel arrangements, presentations, liaison for company events and ad hoc reports.
- Prepare, assemble, and disseminate all documents for the Company’s Board of Director meetings through PowerPoint and other tools as needed.
- Be the point person in charge of all things related to the Board web portal (e.g. Diligent).
- Provide administrative support for onboarding new Board members and officers.
- Provide administrative services for projects that are consistent with Company goals and objectives, as well as being the liaison to department executives and leadership.
- Prepare and process routine forms, documents, correspondence, expense reports, requisitions, purchase orders, etc. following standard procedures.
- Organize and maintain file system, prepare copies of correspondence and other written materials. In some cases, records may be of a highly confidential nature requiring discretion.
- Drive the follow-through on action items and ensure deadlines are met.
Required Skills and Experience
- Minimum of 7 years of experience in an administrative support role, preferably for a C-suite executive or significant experience supporting a Chief Legal Officer, General Counsel or senior legal executive.
- High school diploma or general education degree (GED).
- Must be highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced work environment.
- High degree of personal and professional integrity and possession of strong interpersonal skills.
- Ability to maintain strict confidentiality while handling highly sensitive information.
- Ability to be self-directed, take ownership and see projects to completion in a timely manner.
- Ability to communicate effectively in oral and written form with senior management and employees throughout the organization.
- Demonstration of a high sense of responsibility and initiative without close supervision.
- Exceptional organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); experience with Zoom, SharePoint, and Adobe PDF a plus.
- Knowledge of proper formats for letters, proper grammar, spelling, and language usage; ability to produce neat and accurate correspondence.
- Ability to perform administrative duties involving a high degree of accuracy, confidentiality, discretion, and independent judgment.
- Work collaboratively to achieve goals and/or complete assigned tasks
- Demonstrate willingness to adjust thinking and behavior.
- Ability to communicate in a manner that is timely, respectful, and open to other ideas
Preferred Skills and Experience
- Strong technology skills and comfort learning new systems quickly.
- Ability to manage projects.
- Experience with electronic board portal (e.g. Diligent).
- Notary certificate preferred.
#LI-RC1
The annual U.S. base salary range for this full-time position is $81,650.00–$124,600.00. The base pay actually offered will vary depending on job-related knowledge, skills, location, and experience and take into account internal equity. Other forms of pay (e.g., bonus or long term incentive) may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered. For more information regarding Virgin Galactic benefits, please visit https://vgcareers.virgingalactic.com/global/en/benefits
Who We Are
Virgin Galactic is an aerospace and space travel company, pioneering human spaceflight for private individuals and researchers with its advanced air and space vehicles. We are making the dream of space travel a reality, delivering spaceflight at an unprecedented frequency, with the development of next generation space vehicles.
Export Requirements
To conform to U.S. Government export regulations, applicant must be a U.S. Person (either a U.S. citizen, a lawful permanent resident or a protected individual as defined 8 U.S.C. 1324b(a)(3) or be able to obtain the required authorization from either the U.S. Department of State or the U.S. Department of Commerce. The applicant must also not be included in the list of Specifically Designated Nationals and Blocked Persons maintained by the Office of Foreign Assets Control. See list here.
EEO Statement
Virgin Galactic is an Equal Opportunity Employer; employment with Virgin Galactic is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, gender identity, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status.
Drug Free Workplace
Virgin Galactic is committed to a Drug Free Workplace. All applicants post offer and active teammates are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. This can include pre-employment, random, reasonable suspicion, and accident related drug and alcohol testing.
Phoenix Employment Requirements
For individuals seeking employment at our Phoenix Mesa Gateway Airport facility, employment is contingent upon you obtaining and maintaining a TSA authorized security badge. This includes initial and annual mandatory background checks that are governed by TSA, and conducted by the Phoenix Mesa Gateway Airport badging office.
