Top 51 Administrative assistant Jobs in Orange Ma

Administrative Assistant - Part-Time
Valley Medical Group —Greenfield, MA
- $21.46 - $30.56 an hour
- Part-time
- Customer service
- 5 years
- Mid-level
- Free parking
- Wellness program
Quick Apply
Activities Assistant
Rockridge Retirement Community —Northampton, MA
- Up to $18 an hour
- Full-time
- Administrative experience
- Communication skills
- Entry level
- 401(k)
- Parental leave
Quick Apply
Administrative Assistant/ Human Resources
J.S. Rae —Shelburne Falls, MA
- Part-time
- Customer service
- Mid-level
- Office
- Health insurance
- Opportunities for advancement
Quick Apply
Administrative Specialist – Afternoon Shift
Gardner's Best Kids & Borges Martial Arts —Gardner, MA
- $16.50 - $19.50 an hour
- Part-time
- Background check
- 18 years or older
- Google Workspace
Quick Apply
Student Services Administrative Assistant - 12 Month
Athol-Royalston Regional School District —Athol, MA
- Full-time
- Data entry
- Public school
- Entry level
Union Support Assistant (Part-Time)
University Staff Association —Amherst, MA
- $23 - $27 an hour
- Part-time
- Hybrid work
- Office
- Organizational skills
- Fair chance
Quick Apply
5d
Main Office Administrator
Allen Chase Foundation —Deerfield, MA
- $25 - $32 an hour
- 8 hour shift
- Office
- Driver's License
- In-person
Quick Apply
Administrative Assistant
M/A Com Technolgy Solutions —Northampton, MA
- $21 - $47 an hour
- Microsoft Excel
- English
- Office
- Dental insurance
- 401(k)
Administrative Assistant
Center for Human Development —Greenfield, MA
- $20 an hour
- Part-time
- Word processing
- Computer literacy
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant - Guidance Office/HS Registrar
Narragansett Regional School District —Baldwinville, MA
- Full-time
- Mid-level
- Office
- Associate's degree
Smith Academy Administrative Assistant
Hatfield Public Schools —Hatfield, MA
- Full-time
- Office
- Entry level
Principal’s Administrative Assistant (Chestnut Street Academy)
Amherst Pelham Regional School District —Amherst, MA
- $26.47 - $37.08 an hour
- Full-time
- Mid-level
- Office
- Accounting
17h
Administrative Assistant - High School
Narragansett Regional School District —Baldwinville, MA
- Full-time
- High school
- Mid-level
- Office
7d
School Year Administrative Assistant (10 month) starting from $20.99/hour
Greenfield Public Schools —Greenfield, MA
- From $20.99 an hour
- Full-time
- Office
- Accounting
- School
Receptionist/Administrative Assistant
Triangle Family Dental —Amherst, MA
- $18 - $23 an hour
- Full-time
- Bilingual
- Google Workspace
- Dental office
Quick Apply
12d
Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Branch Administrative Assistant
UMassFive College Federal Credit Union —Hadley, MA
- $16.77 - $25.15 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Office
- Residential
- Profit sharing
- Disability insurance
Quick Apply
Administrative Assistant to the Provost
Amherst College —Amherst, MA
- $22.45 - $27.00 an hour
- Full-time
- Research
- Mid-level
- Office
Executive Assistant
Aubuchon Hardware —Westminster, MA
- $22 - $25 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Wellness program
- Health savings account
Quick Apply
Receptionist
Applewood Center - NH —Winchester, NH
- $20 an hour
- Weekends as needed
- Skilled nursing facility
- Nursing home
- English
- Disability insurance
- Dental insurance
8d

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Administrative Assistant - Part-Time

Valley Medical Group -
Greenfield, MA

Quick Apply

Job Details

Part-time
$21.46 - $30.56 an hour

Benefits

Free parking
Wellness program
Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

High school diploma or GED
Video conferences (communication methods)

Full Job Description

Thank you for expressing your interest in pursuing a career with Valley Medical Group. We are a provider-owned, multi-specialty group. We proudly serve a diverse community of over 55,000 patients at four locations throughout the Pioneer Valley.

Valley Medical Group is looking for an Administrative Assistant who reports to the Senior Leadership Team in our Greenfield Health Center. If you are looking for a dynamic environment, this is your opportunity!

Position: Administrative Assistant

Location: Greenfield, MA

Hours: 20 hours, Monday - Friday, Hours may vary depending on department needs. Exact schedule to be discussed at time of interview.

This role supports the Senior Leadership Team and Board Chair by managing the day-to-day administrative duties, meeting management and scheduling, maintaining business and Board of Directors documentation, database and records maintenance.

Job Responsibilities:

Meeting Management and Scheduling

Maintains daily appointment calendars for the senior leadership team. Schedule and coordinate all meetings, including Board and Shareholder meetings, committee meetings, executive sessions, Town Halls, Leadership Meetings and conferences in a timely and efficient manner
Monitor and manage meeting room availability and schedule recurring meetings through electronic calendar systems, utilizing technology to automate and facilitate scheduling
Coordinate all logistics for meetings including booking facilities, arranging av equipment, organizing refreshments/meals, setup, and post-meeting cleanup with appropriate departments and vendors
Support recognition of retirements and recruiting of new practitioners and on-boarding activities including scheduling interviews and tour

Board Documentation and Records Management

Maintains comprehensive confidential Board records including: meeting minutes, resolutions, bylaws, policies, Board seats/elections, and official correspondence
Develop and maintain an organized electronic and physical filing system for all Board/shareholder documents ensuring confidentiality and proper retention according to organizational policies
Track action items from Board meetings and follow up on pending matters, including Board seats/elections

Electronic Communication and Correspondence

Manage electronic communications for the senior leadership team including email correspondence, electronic document sharing, and digital collaboration platforms. Monitor and respond to emails on behalf of executives as appropriate, flagging urgent matters and routing messages to appropriate personnel
Maintain distribution lists and ensure timely dissemination of organizational updates and Board communications through appropriate electronic channels
Communicate across the organization in support of the Senior Leadership team and Board Chair

Database and Records Maintenance

Maintain up-to-date and organized electronic filing systems for all administrative records, Board/shareholder documents, contracts, Business Associate Agreements, and master documents
Build and maintain databases for yearly schedules, contact information, meeting records, and organizational documents
Ensure all electronic files are properly backed up, secured, and accessible to authorized personnel. Update and maintain meeting schedules, Board seats, Board/shareholder committees, practitioner policies/handbook on organizational platforms and intranet website

Qualifications

High school diploma or equivalent required, associate’s degree preferred
A minimum of three-five years of professional experience in an administrative support role, in a health care setting preferred

Additional Qualifications

Extensive knowledge of Microsoft 365 and Zoom
Strong experience preparing documents, writing reports, developing presentations, organizing materials and responding to correspondence
Previous experience working in customer service

If you do not meet all of the preferred qualifications, we strongly encourage you to apply and/ or inquire. We often have multiple open positions and could consider you for another opportunity with our organization.

Valley Medical Group offers:

Medical, Dental & Vision Plans
401(k) Plan with Company Match
Health Savings Account & Flexible Spending Account
Generous Paid Time Off
7 Paid Holidays
Company-Paid Long-Term Disability Insurance
Company-Paid Life Insurance
Voluntary Life, Accident and Critical Illness Insurance Options
Company Wellness Program
Employee Assistance Program
Free On-Site Parking

We Value Employee Engagement and Inclusive Practices

Valley Medical Group (VMG) seeks to recruit, develop, and retain the most qualified workforce from a diverse candidate pool. We strive for every VMG staff person and provider to feel valued and be treated fairly, respectfully, and with dignity. We expect our employees to conduct themselves in a professional manner that promotes equal opportunity and prohibits unlawful discriminatory practices, including bias and harassment.

Fostering inclusion and belonging among our employees is critical to our success in providing high-quality patient care rooted in evidence-based practices and health equity. We have several initiatives that prioritize the employee experience, from an annual assessment of employee engagement to staff recognition events, various feedback mechanisms, and committees that promote an inclusive workplace.

Quick Apply

Refine Your Search

administrative assistant jobs in orange ma

Administrative Assistant - Part-Time

Activities Assistant

Administrative Assistant/ Human Resources

Administrative Specialist – Afternoon Shift

Student Services Administrative Assistant - 12 Month

Union Support Assistant (Part-Time)

Main Office Administrator

Administrative Assistant

Administrative Assistant

Administrative Assistant - Guidance Office/HS Registrar

Smith Academy Administrative Assistant

Principal’s Administrative Assistant (Chestnut Street Academy)

Administrative Assistant - High School

School Year Administrative Assistant (10 month) starting from $20.99/hour

Receptionist/Administrative Assistant

Executive Assistant and Operations Coordinator - Boston, MA

Branch Administrative Assistant

Administrative Assistant to the Provost

Executive Assistant

Receptionist

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