Top 11 administrative services manager Jobs in oregon

Office Admin and Customer Service Supervisor
Dahl and Dahl, Inc. —Toledo, OR
- $55,000 - $75,000 a year
- Weekends as needed
- Background check
- Mid-level
- Office
- Health savings account
- Paid holidays
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Manager Administrative Services
Providence —Portland, OR
- $42.55 - $66.06 an hour
- Full-time
- Nursing
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Greater Portland OR
Target —Portland, OR
- $64,000 - $128,000 a year
- Weekends as needed
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
1d
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service)
Target —Portland, OR
- $64,000 - $128,000 a year
- Weekends as needed
- Inventory management
- Merchandising
- Mid-level
- Paid holidays
- Disability insurance
7d
Executive Team Leader Service & Engagement (Assistant Manager Front End)
Target —Portland, OR
- $64,000 - $128,000 a year
- Weekends as needed
- Inventory management
- Mid-level
- Analysis skills
- Paid holidays
- Disability insurance
5d
Administrative Services Manager
SOUTHERN OREGON GOODWILL INDUSTRIES —Medford, OR
- $75,000 - $85,000 a year
- Full-time
- Office
- 3 years
- Bachelor's degree
14h
FRAN Bilingual Receptionist
Catholic Community Services —Salem, OR
- $15.50 - $19.71 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid jury duty
- Mileage reimbursement
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HVAC/R Assistant Service Manager - Light Commercial
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Clinic Supervisor - Surgical Scheduler & Administrative Services
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administrative services manager jobs near oregon

Office Admin and Customer Service Supervisor

Dahl and Dahl, Inc.
Toledo, OR

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Job Details

Full-time
$55,000 - $75,000 a year

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
Retirement plan

Qualifications

Computer operation
Accounts receivable
Phone communication
Administrative experience
Organizational skills
Typing
Client interaction via phone calls

Full Job Description

Hiring Company: Dahl Companies

Job: Office Admin & Customer Service Supervisor

Contact: Audrey Carkhuff at [email protected] or (541) 264-2243

Duration: Full Time

Location: 5441 West HWY 20 Toledo, Oregon 97391, 235 SW Dahl Ave, Waldport, OR 97394, and 380 NW 1st Street, Toledo, OR 97391

Job Description:

The Dahl companies are a fast-growing, family-owned company that was founded in 1964. We provide solid waste collection, disposal and transfer services in East and South Lincoln County, Oregon. We also operate landscape supplies and storage unit companies in these areas. In addition, we provide support to our sister company, Table Mountain Forestry, which builds and maintains logging roads, site excavation and prep, mobile rock crushing and related services. Currently we are looking for a skilled Admin & Customer Service Supervisor to join our team. Do you take satisfaction in working hard, getting the job done, and learning something new? Do you have the big-picture vision to see a well-paying role as only the first step in a series of jobs within a company that quickly increases in responsibility and compensation? If you bring high character and ambition, we will welcome you into a noble, long-term career and support you to grow within this team. With appropriate knowledge and training you will work with the Admin Manager and function as the liaison between Dahl Companies and our customers to deliver the highest level of Customer Service.

Position Summary

The Office Admin & Customer Service Supervisor is responsible for overseeing customer service representatives (CSRs) and scale house attendants supporting multiple companies, with a focus on staff management, customer experience, billing accuracy, and administrative efficiency. This role ensures seamless coordination between customer service, accounting, and operational systems while demonstrating a proactive, solution-based approach to problem solving, process improvement, and organizational effectiveness.

Key Responsibilities

1. Leadership & Staff Supervision

Manage staffing, scheduling, and workforce allocation across multiple groups
Provide coverage for CSR/scale operations as needed
Foster a positive work environment and ensure high levels of employee satisfaction

2. Customer Service Management

Oversee customer service operations across all companies
Ensure consistent, high-quality customer experience
Resolve escalated customer issues in a timely and professional manner
Partner with CSRs to address mid-level customer concerns
Monitor and maintain strong customer satisfaction levels. Track customer service stats and incorporate into monthly Vital Factors reporting to upper management

3. Accounting, Billing & Reporting Oversight

Oversee billing processes across multiple entities to ensure accuracy, timeliness, and efficiency
Manage accounts receivable (A/R) and ensure proper follow-up and reconciliation
Balance billing and A/R accounts regularly
Work with Community Relations & Admin Manager to develop, prepare, and maintain monthly reporting files
Collaborate with accounting to submit accurate monthly data for financial reporting.
Ensure all billing rates are properly approved and maintained within systems
Backup administrative billing and cash application as needed to fill scheduling gaps across all companies

4. Systems & Process Management

Oversee and maintain multiple databases and industry-specific software systems. Help support team with system questions as first line of defense before issues are escalated to third party IT support group
Ensure systems are functioning properly, integrated, and aligned with operational needs
Train new staff in the use of software systems and related technology
Coordinate training opportunities with staff as software is updated, new platforms are implemented, and company policies & best practices are rolled out
Lead software implementation and system improvement initiatives as required
Develop, document, and maintain standard operating procedures for billing and reporting

5. Administrative & Operational Support

Develop and maintain company policies and procedures
Manage documentation and administrative processes
Lead and participate in cross-functional meetings
Manage and execute special projects as needed

6. Continuous Improvement

Identify opportunities for operational improvements across departments
Streamline workflows to improve efficiency and reduce errors
Implement best practices in customer service, billing, and administration
Perform other duties as assigned or needed.

Qualifications

Experience in administrative supervision, customer service, or business administration
Strong understanding of billing, A/R, and financial reporting processes
Experience managing multiple systems or databases
Proven leadership and team management skills
Strong problem-solving and process improvement mindset
Excellent communication and organizational skills

Success Measures

High customer and employee satisfaction
Accurate and timely billing and reporting
Efficient, well-documented processes
Strong cross-functional coordination between operations and accounting
Continuous operational improvements and system optimization

Physical Requirements:

· Ability to sit and/or stand for extended periods and move between office and transfer station areas as needed.

· Ability to perform frequent keyboarding/typing, phone use, and computer work.

· Ability to communicate with customers in person and by phone, including hearing and speaking clearly.

· Ability to lift and carry up to 25 pounds occasionally.

· Ability to bend, reach, and walk on uneven surfaces in an active yard/transfer station environment.

· Ability to work in environments with noise, dust, odors/fumes, and varying temperatures/weather when assisting at the transfer station.

Days & Hours of Work

· Business Operating Hours are: 8am – 5pm, Monday – Saturday.

· Typical hours are Monday-Friday, 8am – 5pm. Position may require covering duties on a Saturday, as needed.

· Full-Time salaried position

· Occasional evening meetings and weekend coverage

Job Type: Full-time

PAY: Depending on Experience

Benefits:

· IRA with Employer Match

· Medical benefits including Medical, Dental and Vision

· Paid time off

· Paid Holidays

Pay: $55,000.00 - $75,000.00 per year

Benefits:

Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance

Work Location: In person

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Refine Your Search

administrative services manager jobs in oregon

Office Admin and Customer Service Supervisor

Manager Administrative Services

Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Greater Portland OR

Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service)

Executive Team Leader Service & Engagement (Assistant Manager Front End)

Administrative Services Manager

FRAN Bilingual Receptionist

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