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- $55,000 - $57,000 a year
- Remote
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Paid holidays
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Account Services Coordinator

Aptitude Health -
Oregon

Apply Now

Job Details

$55,000 - $57,000 a year

Benefits

Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

High school diploma or GED

Full Job Description

ACCOUNT SERVICES COORDINATOR

This is a US remote or in-office position. As a member of the account services team, the Account Services Coordinator will work closely with Account Services Managers and Directors to support the timely and excellent execution of Business Intelligence and Medical Communications programs, particularly as it relates to tracking and preparation of related project-specific documents.

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Job Summary

This is a U.S. remote position. As a member of the account services team, the Account Services Coordinator will work closely with Account Services Managers and Directors to support the timely and excellent execution of Business Intelligence and Medical Communications programs, particularly as it relates to tracking and preparation of related project-specific documents.

Job Duties and Responsibilities

Assist Account Services team in the management and execution of specific project related tasks
Keep Dynamics and/or Project Master Tracker up-to-date based on information provided by Account Services team members
Draft Consultancy Agreements and other HCP communications based on existing templates
Prepare account service-related documents for virtual/live meetings, such as invitation letter, welcome letter, meeting agendas, participant lists, evaluation forms, print material (name badges, tent cards), and other as necessary
Administrate and submit purchase request orders and invoices within the financial system
Prepare honoraria payment request forms and ensure timely submission to finance department
Follow up with HCPs for outstanding honoraria payments/W9/W8-BEN forms
Work with Meeting Managers to help coordinate services for live and virtual meetings and related activities such as audio-visual, ARS, webcasting, F&B, and signage & materials printing on assigned projects
Support Account Services team with facilitating logistics and registration tasks as needed
Support the preparation of project final reconciliations
Maintain current work-in-progress records and archives of past project information as appropriate
Assist in the creation of project codes in Intacct
Provide general day-to-day administrative support to the Account Services team
Ensure company systems and procedures are adhered to and/or improved to ensure all expectations are fulfilled

The above job description in no way states or implies these duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.

The Company reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and Company.

Education, Experience, and Skills

Requires a High School education but college degree preferred

2-3 years of experience working in an office environment

Excellent decision making, critical thinking and problem-solving capability in a very fast-paced environment

Be highly organized and able to track multiple operational needs

Have a desire to grow and learn about event/project management

Excellent communication and interpersonal skills

Experience in spreadsheets and project management software is preferred

Proven efficiency in the use of Office 365

Key Competencies

Excellent communication skills both verbally and written
Organized and detailed orientated
Able to work with deadlines and manage multiple projects

Conditions of Employment:

Verification of employment history, professional references, and education or training.

Working Conditions and Physical Effort:

Work is normally performed in a typical interior/office work environment

Aptitude Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Featured Benefits

100% remote working environment

Medical, Dental, Vision Insurance

Annual performance bonus eligibility

401(k) with employer match

Paid Time Off (combined vacation & sick)

Paid Holidays

Paid Parental Leave

Paid Life & Disability Insurance

The range for this role is $55,000 – $57,000 and based upon several factors including experience, education, skills, training, qualifications, location, and company need.

Apply Now

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