Top 14 Senior executive assistant Jobs in Oregon

Sr. Administrative Assistant, Ann Sacks
Kohler —Portland, OR
- $27.80 - $41.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Benefits from day one
Senior Administrative Assistant
Nike —Beaverton, OR
- Multiple hires
- Microsoft Excel
- Microsoft Outlook
- Mid-level
2d
Senior Administrative Assistant
Agility Robotics —Salem, OR
- $81,000 - $106,000 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
1d
Sr. Executive Assistant
Oregon Health & Science University —Portland, OR
- $30.66 - $48.88 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
Senior Executive Assistant
COQUILLE INDIAN TRIBE —Coos Bay, OR
- $32.17 - $38.61 an hour
- 5 years
- Computer literacy
- Office
Quick Apply
3d
Board Relations Coordinator and Senior Executive Administrator (Executive Assistant, Sr)
Oregon Health & Science University —Portland, OR
- $77,168 - $123,281 a year
- Extended hours
- Oracle
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
16h
Senior Assistant General Counsel, Executive Compensation, Corporate Governance & Securities
Nike —Beaverton, OR
- Full-time
- 5 years
- Training & development
- Senior level
- 401(k)
Senior Operations Specialist
Aldrich CPAs & Advisors LLP —Lake Oswego, OR
- $30 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Paid parental leave
Quick Apply
Assistant Executive Director
Willamette Springs Memory Care —Corvallis, OR
- Full-time
- Management
- English
- Quality control
- Disability insurance
- Health insurance
Quick Apply
Senior Associate, Strategy
Panthalassa —Portland, OR
- $125,000 - $175,000 a year
- Weekends as needed
- Writing skills
- Mid-level
- Office
- Disability insurance
- Relocation assistance
Quick Apply
Assistant Executive Director - Bonaventure of Milwaukie
Bonaventure Senior Living —Milwaukie, OR
- $60,000 - $70,000 a year
- Pass drug screening
- Residential
- Criminal background check
- Paid training
- Continuing education credits
Quick Apply
10d
Assistant Executive Director - Bonaventure of Keizer
Bonaventure Senior Living —Keizer, OR
- $60,000 - $70,000 a year
- Pass drug screening
- Residential
- Criminal background check
- Paid training
- Continuing education credits
Quick Apply
Assistant Executive Director - Bonaventure of Gresham
Bonaventure Senior Living —Gresham, OR
- $60,000 - $70,000 a year
- Pass drug screening
- Residential
- Criminal background check
- Paid training
- Continuing education credits
Quick Apply

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Sr. Administrative Assistant, Ann Sacks

Kohler -
Portland, OR

Apply Now

Job Details

Full-time
$27.80 - $41.70 an hour

Benefits

Benefits from day one

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Presentations for conferences or internal meetings
Executive administrative support

Full Job Description

Sr. Administrative Assistant, Ann Sacks

Work Mode: Onsite

Location: NE Portland Office, Onsite - 4 days per week

Who We Are
For over four decades, Ann Sacks has become synonymous with unparalleled craftsmanship and innovation in the world of tile and stone. Searching the globe for the finest materials, the brand has meticulously crafted an extensive portfolio that embodies luxury.
From its humble beginnings in Portland, Oregon, what began as a simple venture into tiles now includes slabs, stone furniture, fireplaces, baths and home accessories. With 21 successful showrooms across North America, the brand has established itself as the go-to destination for the discerning designer and homeowner looking to transform their homes into vibrant expressions of personal style.

Opportunity
Ann Sacks is seeking a highly organized Sr. Administrative Assistant to support our corporate office and leadership team onsite in North Portland. You’ll work with a talented and creative team that elevates gracious living in the built environment and supports our beautiful showrooms across the nation.

This role performs a variety of confidential administrative and office support functions, primarily supporting the Vice President & General Manager of Ann Sacks. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to drive the business forward. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities and projects, and to handle highly sensitive information with professionalism and discretion. You will thrive if you enjoy variety, no two days are the same!

Specific Responsibilities

Communications

Create correspondence and general communication (memos, charts, tables, business proposals), including proofreading copy for grammar, spelling, and layout, ensuring accuracy and clarity.
Organize and prioritize large volumes of information and calls, and respond by phone or email on behalf of executives when necessary.
Coordinate organizational communication, including announcements, office updates, town halls, presentations, and collateral for meetings. Updates internal communication channels (SharePoint, Weekly Memo Etc.)
Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handles confidential and non-routine information and explains policies when necessary.

Scheduling & Coordination

Manage Outlook calendar for VP/GM and other key executives, provide meeting agendas and materials, and track deadlines.
Coordinate and schedule meetings, conferences and departmental activities.
Attend top executive team and sales meetings, create and distribute meeting minutes and action items.
Maintain the Ann Sacks corporate calendar, updating key occurrences for the company and functional areas.
Initiate and organize travel arrangements for the VP/GM and other key executives.

Employee Engagement

In partnership with Human Resources, support rewards & recognition culture, volunteerism, and other employee engagement initiatives and/or committees, with a focus on the Portland campus (office & manufacturing site).
Provides some support to new hire integration, coordinating general office setup, gifting, and readiness.

Financial Support

Assist with the maintenance of expense reporting for the VP/GM and key executives, to include organizing and submitting expense reports, reviewing submitted expenses.
Provide updated financial performance information to leaders, including monthly sales achievement by showroom location.
Organize and send monthly business scorecard for completion by stakeholders.
Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly.

Office Management

Serves as the general office coordinator, working onsite Mon-Thurs, or as required.
Guest management -coordinates a gracious experience for all visitors, owning guest security badges, office usage, and general coordination.
Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries.
Oversee onsite vendors, ensuring smooth office operations & timely service.
Facilitates building maintenance upkeep and tasks; liaison with maintenance team and/or repair vendors.
Maintains supplies, ensuring they are stocked and replenished. (office supplies, toiletries, etc.)
Owns general office environment: desk allocation, conference room setup & usage, space planning, event setup & takedown, storage & supply organization.
Business notary for the worksite

Special Projects

Supports and coordinates annual Ann Sacks Leadership Summit.
Work independently and within teams on special nonrecurring and ongoing projects. May as a project manager for special projects, at the request of the VP/GM, which may include: planning and coordinating presentations, disseminating information and coordinating direct mailings.
Occasional travel (up to 15%) to support off-site meetings, events, or team coordination across showroom locations. Most responsibilities will be performed on-site at the Portland Support Center location.

Skills/Requirements

Experience

Minimum 5 years of relevant and directly related experience required; which may include a combination of administrative support, office management, human resources, project coordination, internal communications, or executive business administration. Preference given to supporting a top executive and/or corporate office setting.

Education

Coursework in Business Administration or a related field is preferred but not required.

Software

High proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and creating visuals and decks is required.

Key Skills

The ideal candidate for this role is highly organized, proactive, and enjoys working on a diverse range of tasks. Skills to work independently with effective time management and follow-through is required. Discretion, high level of professionalism, and excellent interpersonal skills (customer service mindset) are required to be successful.

#LI-Onsite

#LI-KZ1

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you’ll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $27.80 - $41.70. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location.

Why Choose Kohler?
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact [email protected]. Kohler Co. is an equal opportunity/affirmative action employer.

Apply Now

Refine Your Search

senior executive assistant jobs in oregon

Sr. Administrative Assistant, Ann Sacks

Senior Administrative Assistant

Senior Administrative Assistant

Sr. Executive Assistant

Senior Executive Assistant

Board Relations Coordinator and Senior Executive Administrator (Executive Assistant, Sr)

Senior Assistant General Counsel, Executive Compensation, Corporate Governance & Securities

Senior Operations Specialist

Assistant Executive Director

Senior Associate, Strategy

Assistant Executive Director - Bonaventure of Milwaukie

Assistant Executive Director - Bonaventure of Keizer

Assistant Executive Director - Bonaventure of Gresham

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