Top 1162 Client coordinator Jobs in Orland Park, Il

Office Operations Coordinator
Our Children's Homestead —Naperville, IL
- $56,000 - $60,000 a year
- Full-time
- Office
- Children
- In-person
- Health savings account
- Health insurance
Quick Apply
9d
Coordinator, Warehousing Client Services
Estes Forwarding Worldwide, LLC —Joliet, IL
- $20 - $25 an hour
- Full-time
- Computer literacy
- Pass drug screening
- Mid-level
- AD&D insurance
- Paid holidays
Patient Benefits Rep
Affiliated Oncologists —Orland Park, IL
- $20 - $27 an hour
- Full-time
- Microsoft Excel
- Surgery
- HIPAA
- Wellness program
- Commuter assistance
Front Desk & Social Media Coordinator
Keller Williams Preferred Realty —Orland Park, IL
- $37,000 - $47,000 a year
- Organizational skills
- Communication skills
- Entry level
- Opportunities for advancement
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OFFICE COORDINATOR
State of Illinois —Chicago, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- High school
- Office
- Paid parental leave
- Paid holidays
6d
Administrative Assistant & Client Retention Coordinator
Senior Insurance Team —Tinley Park, IL
- $40,000 a year
- Full-time
- Background check
- English
- Office
- Health insurance
- Paid time off
Quick Apply
14d
Client Experience Coordinator
Sunkissedandmoonlitravel —Chicago, IL
- Full-time
- Remote
- Travel
- Organizational skills
- Computer skills
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14d
Mobile TV Group Class A CDL Staff Driver
Mobile TV Group —Chicago, IL
- $75,000 - $86,000 a year
- Weekends as needed
- Background check
- Clean driving record
- English
- Health savings account
- Health insurance
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Senior Design Coordinator
Clayco —Chicago, IL
- $110,000 - $115,000 a year
- Residential
- Mentoring
- Senior level
- Paid holidays
- Disability insurance
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Construction Project Manager
Servpro —Broadview, IL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Driver's License
- Project management
- Health insurance
- Dental insurance
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Bilingual Customer Service Coordinator (Mandarin/English)
Fast Track Express —Wood Dale, IL
- $45,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid time off
- Opportunities for advancement
Quick Apply
Family and Health Advocate - Bilingual Arabic
Easterseals Serving Chicagoland and Greater Rockford —Hickory Hills, IL
- $44,098 - $55,123 a year
- Full-time
- Microsoft Outlook
- English
- Mid-level
Quick Apply
Senior Interior Designer
Harken Interiors —Chicago, IL
- Full-time
- AutoCAD
- Hospitality
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Full-Time Therapist for our Family Base Services
Hephzibah Children's Association —Oak Park, IL
- From $60,000 a year
- Full-time
- Background check
- School experience
- LMFT
- Health insurance
- Dental insurance
Quick Apply
Regional CS Operation Manager - Midwest
Eletric80 —Chicago, IL
- $120,000 - $140,000 a year
- Full-time
- 7 years
- Up to 50% travel
- Engineering
- Disability insurance
- Health insurance
Activity Coordinator (BILINGUAL ENGLISH AND SPANISH)
MedTec Healthcare & Private Duty —Naperville, IL
- $19 an hour
- Full-time
- Background check
- Serving
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Teacher Coordinator
Easterseals Serving Chicagoland and Greater Rockford —Chicago, IL
- $58,696 - $73,369 a year
- Weekends as needed
- Classroom
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Client Account Specialist
Arnold & Porter —Chicago, IL
- $60,000 - $98,000 a year
- Hybrid work
- Microsoft Excel
- Mid-level
- Finance
Facilities and Equipment Maintenance Technician
RidgePoint Facility Services —Oak Brook, IL
- $25 - $30 an hour
- Extended hours
- Background check
- Maintenance
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Director of Legal Services
SGA YOUTH & FAMILY SERVICES NFP —Chicago, IL
- $100,000 a year
- Full-time
- Spanish
- Writing skills
- Mid-level
- Disability insurance
- Health insurance
Quick Apply

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Office Operations Coordinator

Our Children's Homestead -
Naperville, IL

Quick Apply

Job Details

Full-time
$56,000 - $60,000 a year
9 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Referral program

Qualifications

Teamwork
Executive administrative support
Data management
Faxing
Property management

Full Job Description

Company Overview

Founded in 1995, Our Children’s Homestead is a dedicated provider of foster care and adoption services, committed to transforming the lives of the most vulnerable children in our community. Operating across multiple locations, we focus on offering hope, stability, and a nurturing environment for children and youth seeking permanent, loving homes through a compassionate team approach.

POSITION SUMMARY

The Office Operations Coordinator ensures the effective day-to-day operation of the Naperville office and provides administrative support to the Administrative Team and Board of Directors. The position serves as a primary point of contact for callers and visitors; coordinates office services, purchasing, mail, facilities, meetings, and records; processes routine financial documentation; and prepares accurate minutes for key governance and agency meetings. The role handles sensitive information and is expected to exercise sound judgment, discretion, responsiveness, and professionalism.

To perform this job successfully, an individual must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation, except as otherwise required by applicable law. The requirements listed below are representative of the knowledge, skills, education, experience, and abilities generally required for the position. Our Children’s Homestead will provide reasonable accommodations to qualified applicants and employees with disabilities and other accommodations required by applicable federal, state, or local law.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Front Office and Communications

Answer incoming telephone calls; greet and assist visitors and walk-ins using a professional, welcoming, and trauma-informed approach.
Manage the agency's general voicemail box and route messages promptly to the appropriate employee or department.
Manage incoming and outgoing faxes and maintain confidentiality of all transmitted information.
Process and distribute incoming mail; prepare outgoing mail, including certified mail and FedEx shipments; monitor postage and mailing equipment and request service or supplies as needed.
Maintain the employee telephone directory and other office contact listings.
Manage office television/digital messaging and ensure displayed information is accurate, timely, and appropriate.
Serve as the designated on-site contact during weather-related emergencies; monitor office conditions, communicate facility or safety concerns to leadership, support implementation of agency emergency procedures, and coordinate office notifications and operational needs as directed.

Office Operations, Purchasing, and Facilities

Order office supplies, office water, food for office activities, flowers for approved occasions, and gift cards as requested and authorized.
Monitor the copy machine, shredder, postage equipment, and other shared office equipment; coordinate maintenance, repair requests, and supply replenishment.
Manage building maintenance matters and serve as an office liaison with property management, vendors, and service providers; track requests through completion.
Manage conference room reservations for the agency office and shared building spaces; coordinate room setup and related meeting needs.
Secure invoices, verify supporting documentation, create purchase requisitions, obtain required approvals, and maintain organized purchasing records for American Express invoices for the Finance Department.
Process monthly invoices and related documentation for the Finance Department accurately and by established deadlines.
Maintain the Administrative Team vacation calendar and communicate or resolve scheduling conflicts as directed.
Monitor common work areas and shared equipment areas to ensure confidential or sensitive information is not left unsecured; promptly secure or report concerns.
Maintain a receiving inventory and process inventory related to in-kind donations and submit inventory listing monthly to the finance department.

Meetings, Governance, and Records

Coordinate Board of Directors and Finance Committee meeting logistics, including scheduling support, room or virtual-meeting arrangements, food, materials, attendance documentation, and follow-up items.
Prepare agendas and meeting packets in collaboration with leadership; distribute materials within established timelines.
Attend Board, Finance Committee, All-Staff, and Leadership Team meetings; record clear, accurate, and objective minutes; circulate drafts for review and maintain approved records.
Track action items, decisions, and document requests arising from meetings and support timely follow-up.
Maintain governance and meeting records in accordance with agency record-retention, confidentiality, and document-management practices

Employee and Agency Support

Coordinate birthday, special-occasion, and work-anniversary acknowledgements in accordance with agency practices.
Complete assigned employee offboarding tasks, including collecting or coordinating the return of agency property, updating contact lists and calendars, and notifying appropriate internal parties.
Write and mail acknowledgements to donors or volunteers and respond to routine donor and volunteer inquiries, as assigned.
Support agency events, office activities, and special projects requested by Administrative Team members.
Assist with maintaining accurate administrative records, logs, spreadsheets, and reports, as needed.
Manage Little Green Light CRM (Customer Relations Management) system by entering data and extracting reports
Assist in donor coordination with greeting donors, as assigned.
Welcome donors during drop-offs, complete required donation documentation, enter donor information into the CRM system, and assist with coordinating the distribution of donated items to clients, as assigned.
Process in-kind donations received, and maintain monthly inventory listing for finance department.
Prepare and mail acknowledgment letters and communicate with donors and volunteers by telephone to support engagement, and organizational development efforts, as directed.
Support the organization’s social media presence and engagement activities as assigned.

General Requirements

Protect confidential employee, client, donor, financial, Board, and agency information and follow all applicable privacy and security requirements.
Adhere to agency policies, procedures, values, and the Code of Ethics for Child Welfare Professionals.
Perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.

**PLEASE APPLY WITH INDEED** NO PHONE CALLS PLEASE

Our Children’s Homestead is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Pay: $56,000.00 - $60,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

client coordinator jobs in orland park, il

Office Operations Coordinator

Coordinator, Warehousing Client Services

Patient Benefits Rep

Front Desk & Social Media Coordinator

OFFICE COORDINATOR

Administrative Assistant & Client Retention Coordinator

Client Experience Coordinator

Mobile TV Group Class A CDL Staff Driver

Senior Design Coordinator

Construction Project Manager

Bilingual Customer Service Coordinator (Mandarin/English)

Family and Health Advocate - Bilingual Arabic

Senior Interior Designer

Full-Time Therapist for our Family Base Services

Regional CS Operation Manager - Midwest

Activity Coordinator (BILINGUAL ENGLISH AND SPANISH)

Teacher Coordinator

Client Account Specialist

Facilities and Equipment Maintenance Technician

Director of Legal Services

I want to receive the latest job alert for client coordinator in orland park, il

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