PLEASE APPLY DIRECTLY ON OUR CAREERS SITE: www.flightlinesg.com/careers
We are looking for a dependable, 100% on-site HR Assistant to manage high-volume interview scheduling tasks. This is a role for someone who works best independently, hits deadlines without reminders, and maintains 100% accuracy in data entry. If you are reliable, punctual, professional, and like to interact with different personalities, this is the role for you.
- BENEFITS:
- Birthday PTO
- Mental Health PTO
- Accrued PTO
- Holiday Pay
- Bereavement PTO
- Jury Duty PTO
- Free Parking
- 401K
- All benefits are subject to applicable waiting periods and other eligibility requirements.
- PERKS:
- Employee Discounts: Auto Insurance, Broadway Shows, Concerts, Gift Cards, Home and Renter’s Insurance, Hotels, Movie Tickets, Pet Insurance, Rental Cars, Restaurants, Retail, Sightseeing Tours, Spas, Sporting Events, Theme Parks, Vegas Shows & More!
- Employee Assistance Program: Employee Wellness, counseling referral service, legal service, personal assistance service.
- Financial Wellness: Financial coaching, Budget calculators, Financial dashboard & insights, Financial assessment, Student loan services, Educational resources, Loans, tax prep service.
- Personal Care: Dental Insurance, Vision Insurance, Short-Term Disability Insurance, Accident Insurance, Critical Illness Insurance, Hospital Indemnity Insurance, Long-Term Care with Life Insurance, Term Life Insurance.
- Disclaimer: All perks are offered through Paychex and their third-party vendors. Participation is strictly voluntary and programs are employee-funded via payroll deduction. Flightline Support Group LLC does not manage, own, or assume any liability for the services, eligibility requirements, or outcomes related to these third-party offerings.
- LOCATION:
- POSITION STATUS:
- This position is PART-TIME, hourly
- Schedule will be during the day, may sometimes require extended hours.
- PAY RATE:
- $20.00/hr.
- Weekly Pay – every Friday
- REQUIRED WORK EXPERIENCE:
- 1–2 years of experience in a high-volume office or administrative support role (e.g., recruiting, receptionist, office assistant, or HR coordinator).
- Must be highly skilled/competent with Google Workspace (Calendar, Gmail, Sheets) and Microsoft Office (Excel, Word).
- Experience using or the ability to quickly learn an Applicant Tracking System (ATS) or similar database (Paychex Flex experience highly preferred).
- WHAT YOU WILL BE DOING:
- High-Volume Pre-Screening; independently review resumes and conduct initial screenings to vet candidates against established criteria.
- Own the master interview calendar. Schedule all interview stages (phone, video, and on-site), ensuring all participants receive timely confirmations and necessary materials.
- Maintain 100% data integrity within the Applicant Tracking System (ATS). Every candidate must have a current status and detailed notes at all times.
- Serve as the primary point of contact for applicants, providing professional and clear communication throughout their journey.
- Manage centralized uniform inventory, shipping kits to work locations so they arrive before a new hire's start date.
- General office duties such as greeting visitors, answering the telephone, mailing, copying, and filing.
- Provide clerical support to other departments as needed.
- Performs other related duties as necessary or assigned.
- Practice safe work methods.
- Follow all company policies and procedures.
- Be physically present at work on all scheduled days/times to meet workload productivity standards.
- MUST-HAVES:
- Language skills: Fluent English (written and verbal) with a professional and assertive communication style.
- Able to take direction from supervisory staff.
- Safety conscious work approach is required.
- PHYSICAL REQUIREMENTS:
- This role is 100% on-site and requires the ability to remain stationary at a computer for long periods and move throughout a busy office as needed. You must be able to perform standard office tasks in an environment with frequent ambient noise and activity.
- Lifting: Ability to lift and carry office supplies or recruitment materials, uniform stock (e.g., boxes of paper, branded swag, or laptops) weighing up to 30 lbs.
- CERTIFICATES & LICENSES:
- A High School Diploma or GED is required. While not mandatory, any administrative or HR-related certifications are a plus.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
FLIGHTLINE SUPPORT GROUP IS AN EQUAL OPPORTUNITY EMPLOYER:
It is Flightline Support Group policy to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity, or age limitations will be adhered to by the company where appropriate.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. To learn more, visit the E-Verify website
