Top 56 Office assistant Jobs in Ormond Beach Fl

Executive Assistant to CEO & Event Coordinator - PLEASE READ BEFORE APPLYING.
Confidential —New Smyrna Beach, FL
- $40,000 - $50,000 a year
- Weekends as needed
- Background check
- Up to 50% travel
- Research
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
ACER —Daytona Beach, FL
- Part-time
- Hybrid work
- Computer literacy
- Entry level
ADMINISTRATIVE ASSISTANT II - 64085431
The State of Florida —Daytona Beach, FL
- $40,560 - $48,500 a year
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Dental insurance
5d
Office Assistant
I H Technologies —South Daytona, FL
- $40,000 a year
- Full-time
- Google Workspace
- Research
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Equity LifeStyle Properties —Ormond Beach, FL
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
4d
Administrative Assistant
Spinnaker Resorts —Ormond Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Access
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist
Elite DNA Behavioral Health —Daytona Beach, FL
- Full-time
- Spanish
- Computer literacy
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Sherrill Schultz - State Farm Agent —Port Orange, FL
- $40,000 a year
- Full-time
- Hybrid work
- Computer literacy
- Office
- Communication skills
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant - DSC Foundation
Daytona State College —Daytona Beach, FL
- $36,536 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Paid holidays
- Health insurance
23h
ASC Receptionist
Volusia Endoscopy & Surgery Center —Ormond Beach, FL
- Full-time
- Computer literacy
- Data analysis skills
- High school diploma or GED
Quick Apply
Administrative Assistant in Property Management
Westlake @ Plantation Bay, POA —Ormond Beach, FL
- From $17 an hour
- Full-time
- Office
- Residential
- Administrative experience
- Paid time off
Quick Apply
Administrative Assistant, Office of Sponsored Research
Embry-Riddle Aeronautical University —Daytona Beach, FL
- Up to $21 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Clinical Office Assistant
East Coast Podiatry —Port Orange, FL
- $15 - $17 an hour
- Full-time
- Data entry
- In-person
- Entry level
- Paid time off
Quick Apply
21h
Executive Personal Assistant to the President
Baig Security —Ormond Beach, FL
- Full-time
- Mid-level
- Office
- Bachelor's degree
Receptionist - State Farm Agent Team Member
Alison Boscovich - State Farm Agent —Ormond Beach, FL
- $45,000 - $55,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Receptionist
Carlton Shores Health and Rehab —Daytona Beach, FL
- Part-time
- Skilled nursing facility
- Microsoft Outlook
- Nursing home
- Continuing education credits
- Dental insurance
Quick Apply
Front Desk Receptionist
Black Sheep Medical —Ormond Beach, FL
- Full-time
- Word processing
- Computer literacy
- Office
Quick Apply
8d
Chiropractic Assistant/Receptionist
New Spring Chiropractic —Palm Coast, FL
- From $19 an hour
- Part-time
- Private practice
- Word processing
- Primary Care
- Wellness program
- On-the-job training
Quick Apply
1d
Office Assistant
Zamberg —Palm Coast, FL
- From $18 an hour
- Full-time
- Microsoft Excel
- Warehouse
- Computer skills
- Paid time off
Quick Apply
12d
Concierge (Receptionist)
HarborChase of Daytona —Daytona Beach, FL
- Background check
- High school diploma or GED
- Entry level
Quick Apply

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Executive Assistant to CEO & Event Coordinator - PLEASE READ BEFORE APPLYING.

Confidential
New Smyrna Beach, FL

Quick Apply

Job Details

Full-time
$40,000 - $50,000 a year
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Correspondence management
Business travel arrangements
Executive administrative support
Analysis skills
Attention to detail
Task prioritization
Adaptability
Budgeting
Appointment scheduling
Managing executive calendars
Travel planning

Full Job Description

Executive Assistant to CEO & Event Coordinator

Location: New Smyrna Beach, Florida
Position: Full-Time | In-Office with Frequent Travel

We are seeking an exceptional Executive Assistant to the CEO & Event Coordinator to work directly with our CEO from our New Smyrna Beach office.

This is not a traditional administrative assistant position. We are looking for a highly organized, polished, resourceful professional who thrives in a fast-moving environment and can confidently manage changing priorities, executive-level responsibilities, business travel, meetings, projects, and company events.

Our CEO maintains a demanding and frequently changing schedule. The right person will be comfortable adjusting plans on short notice, anticipating needs, solving problems independently, and traveling with the CEO as business needs require.

This position requires significant flexibility and the ability and willingness to travel to various destinations, potentially on short notice. Travel may include overnight and multi-day trips.

This role requires a high degree of professionalism, discretion, flexibility, sound judgment, and attention to detail.

What You'll DoExecutive Support

Manage and maintain the CEO's calendar, appointments, meetings, commitments, and scheduling priorities.
Coordinate meetings and ensure the CEO is prepared with necessary information, documents, agendas, and materials.
Manage and assist with executive correspondence and communications.
Attend meetings as requested, take accurate and organized meeting minutes, document action items, and coordinate follow-up.
Track commitments, deadlines, and action items resulting from meetings and executive discussions.
Assist the CEO with special projects, research, presentations, reports, and other assignments.
Conduct online and business research and organize findings into clear, useful information.
Anticipate scheduling conflicts, logistical issues, and upcoming needs whenever possible.
Handle confidential and sensitive business information with appropriate discretion.

Travel & Logistics

Coordinate business-related travel for the CEO and Executive Assistant, including transportation, lodging, itineraries, reservations, meetings, and related logistics.
Travel with the CEO as business needs require.
Maintain the flexibility to adjust travel arrangements, meetings, and schedules when plans change, including changes that may occur on short notice.
Manage itineraries and logistics while traveling to keep the CEO's schedule organized and efficient.
Coordinate multiple moving parts while maintaining accuracy, professionalism, and discretion.

Frequent travel is an essential function of this position. Travel destinations will vary based on business needs and may require air travel, overnight stays, multi-day trips, early mornings, evenings, weekends, and changes to previously scheduled plans.

Events & Business Development Support

Plan, coordinate, and execute company social, networking, client, and educational events.
Coordinate venues, vendors, invitations, registrations, catering, materials, schedules, speakers, and event logistics.
Communicate professionally with clients, real estate professionals, lenders, attorneys, vendors, business partners, and other stakeholders.
Attend company events and assist with on-site execution from setup through completion.
Track event details, deadlines, budgets, RSVPs, and follow-up activities.
Help ensure company events reflect a high standard of professionalism, hospitality, organization, and service.

What We're Looking For

The ideal candidate is highly organized, articulate, poised, technologically capable, and comfortable working directly with senior leadership.

You should be someone who can walk into a professional meeting and represent the organization appropriately, then immediately pivot to solving a travel issue, researching a business question, reorganizing an executive calendar, or coordinating the details of an upcoming event.

Successful candidates should demonstrate:

Exceptional organizational and time-management skills.
Excellent written and verbal communication skills.
Professional demeanor and presentation appropriate for an executive-facing and client-facing position.
Strong interpersonal skills and the ability to communicate confidently and professionally with individuals at all levels.
Excellent computer and technology skills, with the ability to learn new platforms quickly.
Strong research and analytical abilities.
Excellent attention to detail and follow-through.
Sound judgment and problem-solving ability.
Ability to prioritize multiple assignments in a fast-paced environment.
Ability to work independently and take appropriate initiative.
Ability to anticipate needs rather than waiting for every task to be assigned.
Ability to remain composed and professional when priorities or schedules change unexpectedly.
High degree of discretion when handling confidential business matters.
Reliable attendance and punctuality.
Ability and willingness to travel frequently as required by the position.
Flexibility to accommodate changing business schedules, including travel, early mornings, evenings, weekends, overnight stays, and company events as business needs require.

Education & Experience

A combination of education and relevant professional experience that demonstrates the knowledge, communication skills, judgment, and organizational ability necessary to perform the position successfully is required.

Previous experience supporting an executive, business owner, senior leader, or similarly demanding professional is strongly preferred.

Experience with event planning, project coordination, executive travel, calendar management, professional correspondence, or business administration is highly desirable.

This Role May Be a Great Fit If You...

You are the person who naturally thinks three steps ahead.

You notice details other people miss. You keep track of commitments and make sure things get finished. You know when to ask a question and when to take initiative.

When a schedule changes unexpectedly, you don't become overwhelmed. You assess the situation, reorganize, communicate, and keep things moving.

You are comfortable working in an environment where tomorrow's schedule may look different from today's plan. You understand that supporting a busy CEO requires flexibility, discretion, excellent judgment, and the ability to adapt quickly while maintaining a high professional standard.

You take pride in being dependable, prepared, resourceful, and making the people and organization around you more effective.

Work Location & Travel

This position is based in the New Smyrna Beach, Florida office and requires regular in-person attendance.

Frequent travel is required. Travel destinations and duration will vary according to business needs and the CEO's schedule. Candidates must have the flexibility and ability to travel as required, including overnight and multi-day travel.

Equal Employment Opportunity

We are an equal opportunity employer. Employment decisions are made based on qualifications, merit, business needs, and the requirements of the position without unlawful discrimination based on race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, marital status, or any other status protected by applicable federal, state, or local law.

Reasonable accommodations will be provided to qualified applicants and employees with disabilities as required by applicable law.

Pay: $40,000.00 - $50,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Executive administrative support: 1 year (Required)
executive calendar management: 1 year (Required)
Event planning and execution: 1 year (Required)
Travel planning: 1 year (Required)

Willingness to travel:

50% (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in ormond beach fl

Executive Assistant to CEO & Event Coordinator - PLEASE READ BEFORE APPLYING.

Administrative Assistant

ADMINISTRATIVE ASSISTANT II - 64085431

Office Assistant

Administrative Assistant

Administrative Assistant

Front Desk Receptionist

Receptionist - State Farm Agent Team Member

Administrative Assistant - DSC Foundation

ASC Receptionist

Administrative Assistant in Property Management

Administrative Assistant, Office of Sponsored Research

Clinical Office Assistant

Executive Personal Assistant to the President

Receptionist - State Farm Agent Team Member

Receptionist

Front Desk Receptionist

Chiropractic Assistant/Receptionist

Office Assistant

Concierge (Receptionist)

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