Top 7 Payable administrator Jobs in Osterville Ma

Accounts Payable Administrator
South Shore Generator Service INC —Wareham, MA
- $25 - $32 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Paid holidays
- Dental insurance
Quick Apply
14d
R 3381 Administrative Assistant -Athletic Department Long Term Substitute
Barnstable Public Schools —Barnstable, MA
- Up to $32.45 an hour
- 8 hour shift
- Word processing
- Computer literacy
- Office
4d
Executive Assistant
Town of Brewster —Brewster, MA
- $34.77 - $40.30 an hour
- Full-time
- Sales
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
5d
INTERIMN BUSINESS OFFICE MANAGER
Windsor Skilled Nursing And Rehabilitation Center —South Yarmouth, MA
- $72,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- Rehabilitation center
Quick Apply
13d
Office Administrator
Colburn Guyette Foodservice Design —Plymouth, MA
- Part-time
- Office
- Administrative experience
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Falmouth Community Television —Falmouth, MA
- $58,000 - $60,000 a year
- Full-time
- Background check
- Google Workspace
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Operations/Officer Manager
Ricard Electric —Orleans, MA
- $50,000 - $70,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
3d

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Treasurer and Human Resource Manager
American Jersey Cattle Association —Reynoldsburg, OH
Ensure compliance with federal, state and local financial regulations. Working Conditions:* A full-time position involving frequent contact and communications…
$60,000 - $80,000 a year
Quick Apply
12d
Office Administrator
RAP Carpet One —Plain City, OH
*Scheduling — *coordinate installation schedule with customers and contractors, and support internal communication. *Strong understanding of GAAP basics*.
$15 - $18 an hour
Quick Apply
1d

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Accounts Payable Administrator

South Shore Generator Service INC
Wareham, MA

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Job Details

Full-time
$25 - $32 an hour
14 days ago

Benefits

Paid holidays
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Vendor relationship building
Accounting systems
Confidential information handling
Customer service
Spreadsheets
High school diploma or GED
Financial workflow efficiency improvements
Productivity software
Process improvement planning
Cross-functional communication

Full Job Description

Description:

Build More Than a Career. Help Power Our Business.

South Shore Generator Sales & Service has been powering homes and businesses across Massachusetts and Rhode Island since 1982. As one of New England's leading generator sales, service, and installation companies, we're growing—and we're looking for someone who wants to grow with us.

We're seeking an on site Accounts Payable Administrator who takes pride in organization, accuracy, accountability, and helping keep our business running smoothly behind the scenes.

This is much more than an accounting position. You'll play a key role in ensuring vendor invoices are processed accurately, payments are made on time, purchase orders are properly matched, and financial records remain organized so every department can operate efficiently.

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our Accounting team. This position is responsible for managing the full accounts payable process, maintaining vendor and subcontractor records, supporting compliance requirements, and ensuring accurate invoice processing and timely payments.

The ideal candidate is dependable, highly organized, and enjoys working in a fast-paced environment where accuracy, communication, and teamwork are essential.

Key Responsibilities

Process vendor invoices accurately and in a timely manner.
Match invoices to purchase orders and receiving documentation.
Verify invoice pricing, quantities, freight charges, taxes, and invoice accuracy before processing.
Confirm products and services have been received and verified by the appropriate department.
Verify freight and shipping charges match approved quotations or purchase agreements.
Obtain required approvals before processing invoices for payment.
Enter invoices into the accounting system while maintaining accurate coding and job costing.
Prepare and process scheduled check, ACH, and wire payment runs.
Reconcile vendor statements and resolve invoice discrepancies.
Respond to vendor inquiries regarding invoices and payments.
Maintain accurate vendor records, including W-9s, banking information, payment terms, tax documentation, and contact information.
Manage subcontractor Certificates of Insurance (COIs), including requesting updated certificates, tracking expiration dates, verifying required coverage, and maintaining compliance records.
Coordinate with internal departments to ensure vendor compliance requirements are met before payment, when applicable.
Process employee expense reimbursements and reconcile company credit card statements.
Assist with month-end closing activities, AP reconciliations, and financial reporting.
Prepare documentation for year-end audits and assist with annual 1099 reporting.
Maintain organized electronic and physical accounts payable records.
Ensure compliance with company policies, accounting procedures, and internal controls.
Collaborate with Purchasing, Service, Sales, Operations, and Accounting to resolve invoice, vendor, and payment issues.
Identify opportunities to improve accounts payable processes and efficiencies.
Manage office supply inventory by monitoring stock levels, ordering supplies, maintaining vendor relationships, and ensuring the office remains adequately stocked while promoting cost-effective purchasing practices.
Perform other accounting and administrative duties as assigned.

Requirements:

What We're Looking For

We're looking for someone who is:

Dependable and accountable
Highly organized and detail-oriented
Accurate with numbers and documentation
Self-motivated and proactive
Able to prioritize multiple deadlines
A strong communicator
Committed to confidentiality and integrity

Qualifications

High school diploma or GED required.
Two or more years of Accounts Payable or accounting experience preferred.
Experience with accounting software; SAMPRO experience is a plus.
Strong organizational skills and exceptional attention to detail.
Proficiency in Microsoft Office, particularly Excel.
Excellent communication and customer service skills.
Ability to identify opportunities for process improvements and demonstrate the initiative to recommend and implement efficient solutions.
Ability to prioritize multiple tasks and meet deadlines.
Ability to maintain confidentiality and handle sensitive financial information.
Experience in the construction or service industry is a plus, but not required.

Why Join South Shore Generator?

At South Shore Generator Sales & Service, we believe our people are our greatest asset. We offer a collaborative, supportive environment where employees are trusted, valued, and encouraged to grow professionally.

What We Offer

Competitive pay: $25.00–$32.00 per hour, depending on experience and qualifications.
Stable, full-time employment with a growing, family-owned company.
Paid holidays and Paid Time Off (PTO).
Health, dental, vision, and retirement benefits (where applicable).
A positive, team-oriented work environment where your contributions make a difference.

Our core values are Dependable, Honest, Specialist, Stewardship, and Ingenuity.

If you're looking for a career—not just another job—and want to make a meaningful impact in a growing, family-owned company, we'd love to hear from you.

South Shore Generator Sales & Service, Inc.

Every home. Every business. Powered.

Quick Apply

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payable administrator jobs in osterville ma

Accounts Payable Administrator

R 3381 Administrative Assistant -Athletic Department Long Term Substitute

Executive Assistant

INTERIMN BUSINESS OFFICE MANAGER

Office Administrator

Office Administrator

Operations/Officer Manager

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