Data Processing Coordinator (Registrar)- Bilingual Spanish Required - 8.0 hours/day @ Othello High School
Job Description
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Coordinate student enrollment, registration, withdrawals, scheduling, and records management, ensuring compliance with district, state, and federal regulations.
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Maintain the accuracy and integrity of student information systems by managing enrollment data, transcripts, academic records, graduation requirements, and permanent student files.
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Maintain, verify, and organize student records, enrollment documentation, and supporting data to ensure compliance with district, state, and federal regulations and to support internal and external audits.
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Coordinate grading and academic record processes, including report cards, GPA calculations, transcript requests, graduation records, and verification of student academic data.
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Prepare, monitor, revise, and maintain required monthly state and district reports, including enrollment, FTE, CEDARS, P223, P210, audits, and other state and federal compliance reporting.
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Generate reports and analyze student data to support school administration, counselors, district departments, state reporting requirements, and decision-making.
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Provide professional customer service by assisting students, families, staff, and outside agencies with enrollment, transcripts, records, graduation, and related student information.
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Collaborate with administrators, counselors, district departments, and post-secondary institutions to ensure accurate student records, reporting, compliance, and successful student transitions.
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Coordinate enrollment, attendance, and FTE reporting for Running Start, CB Tech, SkillSource, Open Doors, ODL, and other specialized programs while ensuring compliance with state funding, reporting, and audit requirements.
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Perform other duties as assigned in support of school and district operations.
PHYSICAL DEMANDS
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Physically able to occasionally lift and/or move up to twenty-five (25) pounds.
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Ability to walk, stand, sit, stoop, bend, reach, kneel, crawl, and grasp as required to successfully perform all duties and requirements.
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Ability to focus (adjust eye to bring an object into sharp focus), clear vision at twenty (20) inches or less, and clear vision at twenty (20) feet or more.
Minimum Qualifications
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High School graduate or GED.
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Bilingual Spanish required, passed the OSD Spanish proficiency test. Interpret as needed.
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Experience maintaining confidential student records and working with student information systems (Skyward preferred).
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Knowledge of student enrollment, transcript management, state reporting, and records management practices.
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Proficiency in Google Suite, Microsoft Office Suite, including Word, Excel, Outlook, and database applications.
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Demonstrated ability to organize multiple tasks, meet deadlines, and maintain a high level of accuracy and attention to detail.
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Strong written, verbal, and interpersonal communication skills with the ability to provide excellent customer service.
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Ability to maintain confidentiality and comply with FERPA, district policies, and state and federal regulations.
Terms of Employment
Starting Date: TBD
Salary: Per PSE CBA - Schedule A
Hours: Per Position Listed Above
Contracted Days:201 work days & 8 holidays (209 total contracted days)
Benefits: Follow this link which will include all available benefits for this position:
https://resources.finalsite.net/images/v1765308827/othelloschoolsorg/dyymano0iccm12rscyrx/PSE-3.pdf
The Othello School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
For information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, please reach out to the Civil Rights Compliance Coordinator/Title IX Coordinator: Sandra Villarreal, 1025 S. 1st Ave, (509)488-2659, [email protected]; and/or 504/ADA Coordinator: Heidi Wagner, 1025 S 1st Ave, (509) 488-2659, [email protected].
Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR): https://www2.ed.gov/about/offices/list/ocr/index.html
El Distrito Escolar de Othello no discrimina en ningún programa o actividad por motivos de sexo, raza, credo, religión, color, origen nacional, edad, condición de veterano o militar, orientación sexual, expresión o identidad de género, discapacidad o el uso de un perro guía entrenado o un animal de servicio y brinda igualdad de acceso a los Boy Scouts y otros grupos de jóvenes designados. Los siguientes empleados han sido designados para manejar preguntas y quejas de presunta discriminación:
Para obtener información sobre las políticas de no discriminación y discriminación por sexo y los procedimientos de quejas, y cómo informar una inquietud o queja, comuníquese con la Coordinadora de Cumplimiento de Derechos Civiles/Coordinadora del Título IX: Sandra Villarreal, 1025 S. 1st Ave, (509) 488-2659, [email protected]; y/o Coordinadora 504/ADA: Heidi Wagner, 1025 S. 1st Ave, (509) 488-2659, [email protected].
Las consultas sobre el Título IX también pueden dirigirse al Departamento de Educación de los EE. UU., Oficina de Derechos Civiles (OCR): https://www2.ed.gov/about/offices/list/ocr/index.html
