Top 163 Receptionist/administrative assistant Jobs in Owings Mills, Md

Office Administrative Assistant
Realty ONE Group Excellence —Owings Mills, MD
- $20 - $25 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
Quick Apply
Administrative Assistant (MedStar Ambulatory Services)
MedStar Health —Timonium, MD
- $20.57 - $36.27 an hour
- Full-time
- Word processing
- Office
- Windows
4d
Administrative Assistant
Mercy Medical Center —Glen Burnie, MD
- $21.98 - $36.27 an hour
- Full-time
- Hospital
- Clinic
- Epic
- 403(b) matching
- Paid holidays
Medical Receptionist
ExpressCare Urgent Care —Owings Mills, MD
- $16.50 - $18.00 an hour
- Overtime
- Ability to walk for extended periods
- Urgent Care
- High school diploma or GED
- Dental insurance
- Paid time off
Quick Apply
Administrative Assistant -Multifamily Property Management
WPM Real Estate Management —Owings Mills, MD
- $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant I, Outpatient Mental Health Center
Sheppard Pratt —Timonium, MD
- $18.50 an hour
- High school diploma or GED
- Clinic
- Business Administration
- 403(b) matching
- Mileage reimbursement
Quick Apply
Administrative Assistant
LEARN Behavioral —Sparks, MD
- $24 - $28 an hour
- Full-time
- School experience
- Ability to walk for extended periods
- Writing skills
- Paid holidays
- 401(k)
Community Coordinator
WPM Real Estate Management —Owings Mills, MD
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- 401(k) matching
Quick Apply
7d
Administrative Assistant
BRS —Baltimore, MD
- $26.08 an hour
- Full-time
- Office
- Warehouse
- Entry level
- Profit sharing
- Paid holidays
Administrative Assistant
KatzAbosch —Timonium, MD
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Assistant
MedStar Health —Baltimore, MD
- $20.57 - $36.27 an hour
- Full-time
- Word processing
- Writing skills
- Medical office experience
14d
Administrative Assistant I
Baltimore City Public Schools —Baltimore, MD
- $67,785 - $103,569 a year
- Online Application
- Microsoft Excel
- Research
- Mid-level
9d
Administrative Assistant I
Morgan State University —Baltimore, MD
- $37,543 - $49,807 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
9d
Executive Administrative Assistant I
University of Maryland Baltimore County —Baltimore, MD
- $26.85 - $30.57 an hour
- Temporary
- Background check
- Google Workspace
- Microsoft Excel
- Travel reimbursement
- Disability insurance
14d
Care Coordinator/Administrative Assistant
AME Home Care —Catonsville, MD
- $22 - $25 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Criminal background check
Quick Apply
Administrative Assistant [Entry Level]
Anchor Home, Inc. —Timonium, MD
- $50,000 a year
- Full-time
- Office
- Residential
- Bachelor's degree
Quick Apply
Administrative Assistant
Gracious Health Inc. —Catonsville, MD
- $18 - $20 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Administrative Assistant- Fire & Rescue Services, Administrative Services
Howard County —Marriottsville, MD
- $30.17 - $34.04 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Access
- Paid jury duty
- Paid parental leave
11d
Administrative Assistant to the Department Chair
Greater Baltimore Medical Center, Inc. —Baltimore, MD
- $19.92 - $29.87 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school
Quick Apply
Lab Information Administrative Assistant
Zimmer Biomet —Baltimore, MD
- $22 - $27 an hour
- Full-time
- Office
- High school diploma or GED
- Travel
- Wellness program

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Office Administrative Assistant

Realty ONE Group Excellence
Owings Mills, MD

Quick Apply

Job Details

Part-time
$20 - $25 an hour

Qualifications

Closing coordination
Office supply management
Customer follow-ups
Marketing design
Employee onboarding
Customer records maintenance
Google Workspace
Confidential information handling
Office activity coordination
Open house
MLS software
Real estate contract preparation
Operations coordination
Vendor coordination
Digital signature usage
Property appraisal coordination
Client file management
Executive administrative support
Legal document sorting and filing
Mid-level
Digital marketing tools
Accurate transaction records management
Mortgage industry
Client database systems
Project marketing collateral management
Social media content creation
Task prioritization
Compliance documentation
Client management
Office supply ordering

Full Job Description

Real Estate Office Administrator & Transaction Coordinator

Part-Time with Opportunity to Grow into Full-Time

Realty ONE Group Excellence is seeking an experienced, organized, proactive, and professional Real Estate Office Administrator & Transaction Coordinator to support our growing real estate brokerage and assist the Broker/Owner with personal real estate transactions and business operations.

This is an ideal opportunity for someone who already understands the pace and moving parts of the real estate industry and is looking for a position with long-term growth potential. We are specifically seeking someone with previous real estate, transaction coordination, brokerage administration, title, mortgage, or related industry experience who can learn our systems quickly and take ownership of their responsibilities.

The position will initially be part-time with the opportunity to transition into a full-time role as production and responsibilities grow.

POSITION OVERVIEW

This is a hybrid role combining transaction coordination, executive/administrative support, brokerage office administration, agent assistance, and marketing coordination.

A significant part of the position will involve supporting the Broker/Owner's personal real estate production by helping manage transactions from contract to closing, coordinating listing activities, maintaining deadlines, communicating with clients and transaction partners, and ensuring that nothing falls through the cracks.

The ideal candidate is someone who doesn't need to be constantly told what to do next. You should be comfortable managing multiple priorities, anticipating needs, following up with people, solving routine problems, and keeping the Broker/Owner informed of important deadlines and issues.

KEY RESPONSIBILITIES

Transaction Coordination

Coordinate real estate transactions from contract through settlement
Track all contract dates, contingencies, inspections, appraisals, financing deadlines, and settlement requirements
Maintain detailed transaction checklists and timelines
Communicate with clients, agents, lenders, title companies, inspectors, appraisers, and other transaction partners
Ensure required documents and signatures are obtained in a timely manner
Assist with document preparation and transaction file organization
Upload and maintain transaction documents in brokerage compliance systems
Follow up on outstanding documents and action items
Provide regular transaction status updates to the Broker/Owner
Help coordinate inspections, appraisals, walkthroughs, settlements, and other transaction-related appointments
Assist with post-closing follow-up and client care

Listing Coordination & Personal Business Support

Assist with new listing preparation and launch coordination
Coordinate photography, signage, lockboxes, marketing materials, and listing appointments
Assist with MLS data entry and listing updates as permitted
Monitor listing activity, showing feedback, and important listing-related communications
Help prepare seller updates and marketing reports
Coordinate open houses and property marketing activities
Assist with buyer and seller follow-up
Maintain and update the Broker/Owner's CRM and client database
Help organize leads and ensure timely follow-up
Assist with marketing campaigns, email communications, social media coordination, and database outreach
Help manage day-to-day administrative priorities for the Broker/Owner's real estate business

Brokerage Office Administration

Provide administrative support to the Broker/Owner and brokerage leadership
Serve as a resource for agents with general administrative and office-related questions
Assist agents with brokerage systems, forms, marketing resources, and basic transaction processes
Help coordinate brokerage meetings, training sessions, events, and agent activities
Maintain organized digital files, office records, and internal documents
Assist with onboarding new agents and ensuring they receive necessary systems and resources
Monitor general office communications and help ensure requests receive timely responses
Assist with ordering office and marketing supplies as needed
Help maintain a professional, organized, and welcoming office environment

Marketing & Business Development Support

Assist with creating and coordinating property marketing materials
Support email marketing and brokerage communications
Assist with social media content scheduling and marketing initiatives
Help coordinate brokerage recruiting and agent engagement campaigns
Maintain marketing calendars and ensure projects are completed on schedule
Work with outside vendors and marketing partners when necessary

THE IDEAL CANDIDATE

We are looking for someone who is:

Experienced in real estate or a closely related industry
Highly organized and detail-oriented
Comfortable working independently and taking initiative
Able to manage multiple transactions, deadlines, and priorities simultaneously
An excellent communicator with a professional and friendly personality
Strong with follow-up and comfortable holding others accountable for outstanding items
Tech-savvy and able to learn new systems quickly
Calm under pressure and capable of solving problems
Dependable, trustworthy, and discreet with confidential information
Someone who takes pride in completing tasks correctly and on time
Interested in growing with the company rather than simply filling a temporary position

PREFERRED EXPERIENCE

Previous experience in one or more of the following is strongly preferred:

Real estate transaction coordination
Real estate brokerage administration
Real estate assistant or executive assistant role
Title or settlement services
Mortgage or lending operations
Property management administration

Experience with real estate CRMs, MLS systems, electronic signature platforms, transaction management software, Google Workspace, Canva, and social media platforms is a plus.

POSITION DETAILS

Schedule: Part-time to start, with the opportunity to grow into full-time based on production, business growth, and performance.

Work Environment: Professional real estate brokerage office with a fast-paced, entrepreneurial culture.

Location: Realty ONE Group Excellence, 9433 Common Brook Road, Suite 201, Owings Mills, MD 21117.

WHY JOIN US?

This is an opportunity to become an important part of a growing real estate organization—not simply perform administrative tasks.

The right person will work closely with an experienced Broker/Owner and entrepreneur, gain exposure to multiple areas of the real estate business, and have the opportunity to expand their role as the company and personal real estate production continue to grow.

We value people who bring ideas to the table, take ownership of their work, and want to grow professionally.

TO APPLY

Please submit your resume along with a brief introduction explaining your previous real estate or transaction coordination experience and why you believe you would be a good fit for this position.

Candidates with previous real estate industry experience are strongly encouraged to apply.

Pay: $20.00 - $25.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

receptionist/administrative assistant jobs in owings mills, md

Office Administrative Assistant

Administrative Assistant (MedStar Ambulatory Services)

Administrative Assistant

Medical Receptionist

Administrative Assistant -Multifamily Property Management

Administrative Assistant I, Outpatient Mental Health Center

Administrative Assistant

Community Coordinator

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant I

Administrative Assistant I

Executive Administrative Assistant I

Care Coordinator/Administrative Assistant

Administrative Assistant [Entry Level]

Administrative Assistant

Administrative Assistant- Fire & Rescue Services, Administrative Services

Administrative Assistant to the Department Chair

Lab Information Administrative Assistant

I want to receive the latest job alert for receptionist/administrative assistant in owings mills, md

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