Top 2 executive assistant iii Jobs in oxnard, ca

Executive Assistant III
Rheem Manufacturing —Oxnard, CA
- $63,936 - $95,904 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
SECRETARY III
VSolvit —Oxnard, CA
- $27.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Disability insurance
Quick Apply

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Executive Assistant III

Rheem Manufacturing -
Oxnard, CA

Apply Now

Job Details

Full-time
$63,936 - $95,904 a year

Qualifications

Correspondence management
Confidential information handling
Professional ethics
Writing skills
Executive administrative support
Technical Proficiency

Full Job Description

This Executive Assistant II role provides high-level administrative support to the Sr. Vice President of Product, Marketing, & Training, while also serving as the primary office manager responsible for maintaining a well-organized, efficient, and welcoming workplace. This includes overseeing daily operations, coordinating facility needs, managing supplies, and ensuring the Oxnard office runs smoothly. This position also plays a key role in event coordination, supporting internal and external meetings, trainings, and company gathering to ensure seamless execution.

This position will be based in Oxnard, CA and serve our Oxnard location.

RESPONSIBILITIES

Executive support – Provide administrative assistance such as writing and editing e-mails, drafting memos, and preparing communications on the behalf of the executive.

Calendar management – Managing the executive’s calendar, scheduling appointments, prioritizing the most sensitive matters, coordination internal meetings, and ensuring the executive is fully prepared for all commitments.
Office culture support – Support internal culture-building activities such as employee celebrations, recognition moments, and small scale office events.
Event coordination – Coordinate all logistical aspects of meetings, trainings, and company events, including scheduling event timelines, reserving spaces, managing RSVPs, arranging A/V needs, coordinating vendors, and ensuring all planning milestones are met.
Recordkeeping – Maintaining comprehensive and accurate records.
Confidentiality – Maintain conscious and confidential behaviors in all operational processes and procedures
Process improvement – Identify opportunities to streamline administrative processes, improve office workflows, and enhance operational efficiency.
Correspondence handling – Prepare correspondence, respond to inquiries, and route communications to the proper departments or managers.
Meeting documentation – Take notes and action items for follow-up.
Light accounting – Performing minor accounting duties and support Accounts Payable to process and track payments.
Meeting coordination – Organizing meetings, schedule rooms, send reminders, and arrange catering when needed.
Technology coordination – Partner with IT to coordinate equipment needs, troubleshoot basic issues, and ensure meeting rooms and shared spaces are properly equipped.
Professional communication – Answering phone calls politely and professionally.
Visitor management – Welcoming visitors, determine the purpose of their visit, and direct them to the appropriate department.
Reporting – Create, edit, and generate reports and agendas.
Travel logistics – Assist with travel arrangements for leadership and event-related travel, including booking transportation, accommodations, and preparing itineraries.
Expense management – Manage and reconcile expense reports.
General Support - Perform additional duties as assigned to support leadership and the overall operations.
Travel support – Travel to offsite events as needed.

QUALIFICATIONS

Associate degree, certificate or equivalent from a 2-year college / technical school
5+ years of experience in an Executive Assistant role
Proficiency with Microsoft Office software including Outlook, Teams, Excel, PowerPoint, and Word
Required Knowledge, Skills, & Abilities:
Ability to anticipate business needs and priorities
Highly organized with exceptional attention to detail
Ability to effectively write business correspondence and work procedures for both internal and external distribution
Strong business writing and communication skills
Ability to handle confidential information appropriately
Excellent time management and scheduling abilities
Demonstrated ability to work with all levels of internal management, staff members, and external partners
Must be self-directed and able to work independently
Strong critical-thinking and decision-making skills
Demonstrate proficiency in:
Ethics / Integrity
Accountability
Adaptability
Flexibility
Dependability
Teamwork
Interpersonal Skills
Positive Attitude
Communication
High Attention to Detail
Prioritization

As a leader at Rheem, how you achieve results is as important as the results you achieve. While LEADING SELF, you will be expected to demonstrate the following competencies and behaviors:

Adapting
Business Understanding
Collaborating
Communicating Effectively
Continuously Improving
Customer-Orientation
Developing Self
Focusing on Results
Influencing
Managing Relationships
Managing Work
Problem Solving & Decision Making

Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

The pay scale of this role in California is $63,936 - 95,904. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance and internal equity, among other qualifying criteria.

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executive assistant iii jobs in oxnard, ca

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