Application Deadline: Friday, September 11th, 2026 at 4:00pm
ABOUT THE CALIFORNIA VIRTUAL ACADEMIES AND THE GRADUATION COACH POSITION:
The California Virtual Academies (a network of 9 public charter schools) delivers online/virtual home based instruction to students in grades TK-12 in California. We use K12, inc. as our curriculum provider for the basis of instruction and teachers provide live instruction via the Engageli platform. While our schools do offer some scheduling flexibility, students are still required to log into the online school daily, complete coursework, and attend instructional sessions.
This position supports high school students in achieving on-time graduation and College and Career Readiness by monitoring student data, identifying students at risk, and tracking progress toward graduation and post-secondary goals. The role collaborates closely with counselors, teachers, administrators, students, and families to develop and implement targeted strategies, maintain accurate student records, and provide proactive support to help students stay on track. The position also monitors post-graduation outcomes and assists with state testing, professional development, and other student support initiatives as needed.
HOURS AND SALARY INFORMATION:
Full time: Monday-Friday from 8:00am-4:30pm You are not allowed to have another job during these contracted hours
Hourly Rate: $22.25
New Hires: Start at Tier/Year 1 of the salary schedule.
We do participate in CalPERS. Please contact your CalPERS counselor about how employment with any of the California Virtual Academies may affect your personal PERS account. Only full time employees are offered health, dental, and vision benefits. Benefits information is only given out upon offer. We do provide training for all programs and we have a great staff to serve as your support system.
Job Description
Job Title: Graduation Coach
Reports To: Graduation Coach, Lead
FLSA Status: Non-Exempt
Department: High School
Virtual schools are new models in public education. They look both backward to what we know works well in educating children, and forward to see how technology can help us implement these strategies with children. Virtual school staff are part of a pioneering effort. Our team, therefore, need to share the School’s pioneering mission and approach.
Maintain student database related to College Career Readiness indicators as outlined in California State Dashboard indicators; collaborate to define and track lead measures to predict CCR competencies
Utilize early warning indicators to identify high school students who are most likely at risk of not graduating in the cohort year
Create a database of at-risk students and track individual and subpopulation progress toward graduation and College Career Readiness indicators
Work closely with teachers, counselors and administrators to develop systematic strategies and initiatives to identify and support students, and collect data to determine effectiveness of strategies and initiatives
Assist high school credit clerks, counselors, and Director of Accountability in the collection and data entry of transcripts, dual enrollment credits, AP exam scores, CHSPE records, and other documentation needed related to College Career Readiness and graduation
Review grad plan to ensure path toward graduation, and bring any concerns to assigned guidance counselor
Track assigned caseload students for one year post-graduation to monitor post-graduation activity (i.e. college enrollment, entrance into the work force, etc.);
Communicate with all withdrawing high school students to ensure student is enrolled in school and planning to graduate, or connect with resources to prevent student from dropping out
Communicate high expectations and shows an active interest in student’s achievement, establish and maintain a positive rapport with families; communicate regularly with parents and students at risk of not graduating
Disseminate necessary student information to GE teachers and/or guidance counselors
Collaborate with peers to provide a positive experience for students
Attend in-person and/or virtual training and professional development as needed to maintain a level of expertise in the field
Proctor in person state testing as needed
Other duties as assigned.
Detail oriented
Able to balance and complete multiple projects
Proficient with Microsoft Excel, Word, and Outlook
Strong Interpersonal and communication skills
Self-directed but comfortable working as part of a team
Proficient with the school’s graduation requirements
Familiar with reviewing transcripts and grades
Bachelor’s degree or two years’ experience in school counseling preferred
N/A
Competencies:
Business Ethics:
Inspires the trust of others; Keeps commitments; Treats people with respect; Upholds organizational values; Works with integrity and ethically
Communications:
Exhibits good listening and comprehension; Expresses ideas and thoughts in written form; Expresses ideas and thoughts verbally; Keeps others adequately informed; Selects and uses appropriate communication methods
Leadership:
Exhibits confidence in self and others; Inspires respect and trust; Motivates others to perform well; Reacts well under pressure; Shows courage to act
Managing People:
Develops subordinates' skills and encourages growth; Includes subordinates in planning; Makes self-available to subordinates; Provides direction and gains compliance; Provides regular performance feedback; Takes responsibility for subordinates' activities
Planning & Organization:
Integrates changes smoothly; Plans for additional resources; Prioritizes and plans work activities; Sets goals and objectives; Uses time efficiently; Works in an organized manner
Quality Management:
Fosters quality focus in others; Improves processes, products and services; Measures key outcomes; Sets clear quality requirements; Solicits and applies customer feedback
Team Leadership:
Acknowledges team accomplishments; Defines team roles and responsibilities; Ensures progress toward goals; Fosters team cooperation; Supports group problem solving
Use of Technology:
Adapts to new technologies; Demonstrates required skills; Keeps technical skills up to date; Troubleshoots technological problems; Uses technology to increase productivity
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A flexible schedule is required.
While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 15 pounds. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
Restrictions on Time Off:
TBD based on the school calendar
Use of sick time under the California Healthy Workplaces, Healthy Families Act of 2014 may be approved during the above restricted dates
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
