Top 135 Administrative coordinator Jobs in Pacifica Ca

Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
Medical Office Front Desk Coordinator
Peninsula Sleep Center —Burlingame, CA
- $24 - $25 an hour
- Full-time
- Background check
- Customer service
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
Clinical Administrative Coordinator
Satellite Holdings, LLC —Greenbrae, CA
- $24.94 - $30.17 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
4d
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Administrative Coordinator
Ascend —San Mateo, CA
- $26 - $29 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Front Office Coordinator
BNBuilders —San Mateo, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Office
- Paid parental leave
- Health savings account
Administrative and Operations Coordinator
seiu local 1021 —San Francisco, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Workplace Coordinator
Together AI —San Francisco, CA
- Full-time
- Office
- In-person
- Communication skills
- Health insurance
People and Office Coordinator
Inkitt —San Francisco, CA
- $80,000 - $110,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant & Office Coordinator
Timeless Estate Planning - Law Offices of Laura Croft —Burlingame, CA
- From $25 an hour
- Email
- Inventory management
- Office
- Assembly
- Health insurance
- 401(k)
Quick Apply
6d
Office Coordinator
On Board Experiential —San Francisco, CA
- $25 - $35 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick Apply
Administrative Coordinator (QM)
Edgewood Center for Children and Families —San Francisco, CA
- $23.76 - $26.37 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- HIPAA
- Mid-level
- 403(b) matching
- Commuter assistance
Quick Apply
Administrative Coordinator
Locals Equity Distribution —Oakland, CA
- $22.50 - $30.00 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Employee assistance program
- Flexible schedule
Quick Apply
3d
Senior Coordinator, Project Admin
Denali Therapeutics —South San Francisco, CA
- $45.19 - $58.65 an hour
- Google Workspace
- Research
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Front Desk/Hygiene Coordinator
Confidential —Redwood City, CA
- $28 - $32 an hour
- Full-time
- Dental office
- 5 years
- In-person
- Health insurance
- 401(k)
Quick Apply
6d
Bilingual (Spanish/English) Administrative Coordinator, Social Justice Organization
Lotus Bloom —Oakland, CA
- $30.56 an hour
- Weekends as needed
- Background check
- Classroom
- Spanish
- Paid holidays
- Health insurance
Quick Apply
9d
Clerical Administrative Parts Coordinator/ Detailer
G&C Auto Body, Inc. —San Francisco, CA
- $27 an hour
- Full-time
- Background check
- Spanish
- Sanitation
- Commuter assistance
- AD&D insurance
Quick Apply
10d
Sales Operations Coordinator
Unica Party Rentals —San Carlos, CA
- $23 - $28 an hour
- Full-time
- Google Workspace
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Security Administrative Coordinator
Allied Universal —Menlo Park, CA
- $37 an hour
- Full-time
- Microsoft Outlook
- Military
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
9d
Administrative Coordinator for Social Work
California State University —East Bay, CA
- Weekends as needed
- Background check
- Google Workspace
- High school
- Paid holidays
- Health insurance

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Senior Workplace Coordinator

A Fast Growing AI Robotics Company
San Francisco, CA

Quick Apply

Job Details

Full-time | Contract
$43 - $60 an hour

Benefits

Commuter assistance
Disability insurance
401(k)
Flexible spending account
Life insurance

Qualifications

Google Workspace
Budgeting

Full Job Description

HireArt is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you will:

Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
Wear many hats—comfortable shifting priorities to pitch in on ad-hoc projects that support the broader team.
5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
Ability to lift and move objects up to 30 lbs.
Excellent written and verbal communication skills
Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
Experience managing vendors and supporting workplace budgets
Comfort working across time zones and partnering closely with a remote manager
Proficiency with modern productivity and collaboration tools and comfort adopting new systems and technologies to improve efficiency

Preferred Qualifications:

Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
Experience supporting a satellite or secondary office operating in partnership with a headquarters location
Passion for robots and creating thoughtful, future-forward workplace experience

Benefits:

Pre-tax commuter benefits
Employer (HireArt) subsidized Healthcare Benefits
Flexible Spending Account for healthcare-related costs
HireArt covers all costs for short- and long-term disability and life insurance
401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

Quick Apply

Refine Your Search

administrative coordinator jobs in pacifica ca

Senior Workplace Coordinator

Medical Office Front Desk Coordinator

Clinical Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Front Office Coordinator

Administrative and Operations Coordinator

Workplace Coordinator

People and Office Coordinator

Administrative Assistant & Office Coordinator

Office Coordinator

Administrative Coordinator (QM)

Administrative Coordinator

Senior Coordinator, Project Admin

Front Desk/Hygiene Coordinator

Bilingual (Spanish/English) Administrative Coordinator, Social Justice Organization

Clerical Administrative Parts Coordinator/ Detailer

Sales Operations Coordinator

Security Administrative Coordinator

Administrative Coordinator for Social Work

I want to receive the latest job alert for administrative coordinator in pacifica ca

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