Top 48 Staff coordinator Jobs in Paducah, Ky

Executive Assistant
Paducah Convention & Visitors Bureau —Paducah, KY
- $22 - $25 an hour
- Part-time
- Background check
- Google Workspace
- Writing skills
Quick Apply
4d
Business Development Coordinator
Cumberland Hall Hospital —Paducah, KY
- $59,432 - $89,148 a year
- Full-time
- Psychiatry
- Marketing
- Hospital
- Health savings account
- Health insurance
Quick Apply
1d
Centralized Staffing & Scheduling Coordinator - Lourdes Hospital
Mercy Health —Paducah, KY
- Hospital
- Inpatient
- Mid-level
- Health savings account
- Disability insurance
8d
Engineering Support Coordinator
Ingram Barge Company —Paducah, KY
- Email
- Microsoft Word
- Heavy lifting
- Office
Quick Apply
Program Coordinator
Commonwealth of Kentucky —Paducah, KY
- $3,907.04 - $4,102.40 a month
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
6d
LOES Chromebook Coordinator
McCracken County Public Schools —Paducah, KY
- $1,000 a month
- Mid-level
18h
Property Management Office Assistant
Housing Authority of Paducah —Paducah, KY
- Part-time
- Writing skills
- Basic math
- Office
Quick Apply
Pharmacy Services Materials Coordinator - Lourdes Hospital
Bon Secours Mercy Health —Paducah, KY
- Hospital
- Writing skills
- Mid-level
- Health savings account
- Disability insurance
9d
Inventory Manager - Retail
Justice Cannabis Co. —Metropolis, IL
- $48,000 - $52,000 a year
- Weekends as needed
- Microsoft Outlook
- Mid-level
- 2 years
- Paid holidays
- Disability insurance
Quick Apply
12h
Community Arts Coordinator
Kentucky Community and Technical College System —Paducah, KY
- $48,168 a year
- Full-time
- Mid-level
- 3 years
- University
- AD&D insurance
- Paid holidays
8d
I/DD Residential Staff - Riverwood
Four Rivers Behavioral Health —Paducah, KY
- Part-time
- Inventory management
- Residential
- High school diploma or GED
Ready to Work
Kentucky Community and Technical College System —Paducah, KY
- $11 an hour
- Office
- University
- In-person
- AD&D insurance
3d
I/DD Residential Staff - Willow
Four Rivers Behavioral Health —Paducah, KY
- Weekends as needed
- Experience working with individuals with developmental disabilities
- Inventory management
- Residential
Center Point SOS Case Worker
Four Rivers Behavioral Health —Paducah, KY
- Part-time
- Patient monitoring
- Inventory management
- High school diploma or GED
LOES Special Education Coordinator
McCracken County Public Schools —Paducah, KY
- $1,500 a month
- Mid-level
- Continuous improvement
2d
Food Preparation Center Coordinator
Commonwealth of Kentucky —Paducah, KY
- $32,469.60 - $48,705.12 a year
- Full-time
- Mid-level
- High school diploma or GED
- Children
17h
Surgical Technologist Program Coordinator
Kentucky Community and Technical College System —Paducah, KY
- $49,200 - $52,200 a year
- Full-time
- Nursing
- Surgery
- 5 years
- AD&D insurance
- Paid holidays
Clinical Systems Coordinator
Jackson Purchase Medical Center —Mayfield, KY
- Full-time
- Nursing
- RN License
- Hospital
- Health insurance
- Dental insurance
Quick Apply
Quality Assurance Manager 04168 NWD
North Wind Group —Paducah, KY
- Part-time
- Microsoft Office
- Driver's License
- Travel
- Disability insurance
- Health insurance
Open Campus Guidance Counselor
McCracken County Public Schools —West Paducah, KY
- Full-time
- Teaching Certification
- Research
- Mid-level

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Executive Assistant

Paducah Convention & Visitors Bureau
Paducah, KY

Quick Apply

Job Details

Part-time
$22 - $25 an hour
4 days ago

Qualifications

Google Workspace
Performance dashboards
Writing skills
Branding consistency
Presentations for conferences or internal meetings
Executive administrative support
Driver's License
Data management
Productivity software
Data accuracy checks
Editorial guidelines

Full Job Description

Position Summary

The Executive Assistant works primarily with the President & CEO of the Paducah Convention & Visitors Bureau, keeping a fast-moving office running and taking recurring, time-intensive work off the CEO’s plate. Beyond traditional administrative support, this role helps produce the reports, presentations, and communications the CEO’s work depends on, tracks deadlines across many simultaneous projects, and serves as a trusted point of coordination between the CEO and internal staff, community partners, and external stakeholders.

Success in this role means the CEO spends less time assembling, formatting, and chasing down details, and more time leading. The position is part-time to start, with real room to grow in scope and compensation as it develops.

Department: Administration

Reports To: President & CEO

Classification: Part-Time (with room to grow)

Hourly Rate: Commensurate with experience ($22 - $25 an hour)

Location: Paducah, Kentucky (On-Site)

Key Responsibilities

Executive & Administrative Support

Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel, anticipating conflicts and protecting focus time.
Prepare agendas, briefing materials, and background documents for meetings; capture and circulate action items and follow-ups.
Coordinate internal and external meetings, including logistics, room setup, technology needs, and participant communications.
Screen and prioritize incoming communications; occasionally draft correspondence and responses for the CEO’s review.
Handle sensitive and confidential information with a high degree of discretion and professionalism.
Maintain professional, positive communication with all stakeholders, from community members and local business partners to city and state leadership, consistently representing the CVB’s mission and values.

Reporting, Data & Document Production

Help assemble and format recurring reports, including monthly board reports, in the CVB’s established formats and section structure.
Help pull, organize, and cross-check data from tourism and lodging sources (such as STR, Zartico, and similar dashboards) into clean, presentation-ready figures and summaries.
Build and maintain spreadsheets, trackers, and templates that keep recurring work consistent and repeatable.
Format documents to CVB brand and standards, catching errors before materials go out the door.
Turn rough drafts, notes, and raw data into polished, finished deliverables.

Presentations & Public Communications

Design and produce polished slide presentations and visual materials for the CEO’s public speaking engagements, board meetings, community events, and partner briefings.
Ensure all presentation materials are on-brand and meet CVB standards for design, tone, and accuracy.
Compile and format data, reports, and talking points into clear, compelling presentations.

Project, Deadline & Event Coordination

Track deadlines, deliverables, and follow-up items across many simultaneous projects, proactively flagging what’s coming due.
Support special projects and initiatives as assigned, often requiring cross-departmental coordination.
Assist with board-related administration, including meeting logistics, materials preparation, and communication.
Coordinate logistics for events, residencies, and activations, including preparation, setup support, and on-site presence.
Serve as an ambassador for Paducah tourism in community settings, representing the CVB with professionalism and enthusiasm.

Office Logistics

Assist with office tasks as needed, including picking up and dropping off materials, documents, gifts, or supplies to outside organizations or locations.
Coordinate deliveries, vendor interactions, and time-sensitive tasks that require off-site presence.

Qualifications

Required

3+ years of experience in an executive assistant, administrative coordinator, or similar role.
Strong writing and editing skills; able to draft clean, professional correspondence with light direction.
Comfort working with data and spreadsheets (Excel and/or Google Sheets); able to organize numbers into clear, accurate summaries.
Comfort learning new reporting tools and data dashboards.
Proficiency in Google Workspace and Canva or PowerPoint.
Demonstrated ability to produce professional presentations and slide decks.
Strong attention to detail, formatting, and brand consistency.
High level of discretion, integrity, and sound judgment.
Strong time management skills with the ability to prioritize competing demands.
Valid driver’s license and reliable transportation for errands and off-site tasks.

Preferred

Experience in tourism, hospitality, economic development, or a nonprofit/public-sector environment.
Experience supporting executive leadership in a public-facing or community-oriented organization.
Comfort operating in a fast-paced, dynamic environment where priorities can shift quickly.

Work Environment & Physical Requirements

This position is primarily on-site at the CVB office in Paducah, Kentucky. The role involves regular computer work, phone communication, and in-person interaction. Occasional evening or weekend availability is required for events or public speaking engagements. Off-site tasks and light physical tasks (carrying materials, setting up meeting spaces) are part of regular duties.

The Paducah Convention & Visitors Bureau is an equal opportunity employer. This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities.

Pay: $22.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

staff coordinator jobs in paducah, ky

Executive Assistant

Business Development Coordinator

Centralized Staffing & Scheduling Coordinator - Lourdes Hospital

Engineering Support Coordinator

Program Coordinator

LOES Chromebook Coordinator

Property Management Office Assistant

Pharmacy Services Materials Coordinator - Lourdes Hospital

Inventory Manager - Retail

Community Arts Coordinator

I/DD Residential Staff - Riverwood

Ready to Work

I/DD Residential Staff - Willow

Center Point SOS Case Worker

LOES Special Education Coordinator

Food Preparation Center Coordinator

Surgical Technologist Program Coordinator

Clinical Systems Coordinator

Quality Assurance Manager 04168 NWD

Open Campus Guidance Counselor

I want to receive the latest job alert for staff coordinator in paducah, ky

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