Top 275 Administrative assistant Jobs in Palm Beach, Fl

Executive Assistant
Confidential —Palm Beach Gardens, FL
- $55,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- 5 years
- Health insurance
- Paid time off
Quick Apply
9d
Business Process & AI Coordinator
Excell Refrigeration —Riviera Beach, FL
- Full-time
- Customer service
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Coordinator
West Palm Beach Housing Authority —West Palm Beach, FL
- $20 - $24 an hour
- Full-time
- Background check
- Microsoft Excel
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
FLD, Inc. —Boynton Beach, FL
- $40,000 - $45,000 a year
- 8 hour shift
- Microsoft Outlook
- ERP systems
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
2d
Bookkeeping & Administrative Assistant
Neighborhood Renaissance, Inc. —West Palm Beach, FL
- $21 - $27 an hour
- Full-time
- Mid-level
- Office
- GAAP
Quick Apply
2d
Administrative Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $120,000 a year
- Inventory management
- Mid-level
- Office
Executive Administrative Assistant
Blackpoint Partners LLC —West Palm Beach, FL
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant
Campbell Property Management —Riviera Beach, FL
- Up to $25 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
2d
SECRETARY SPECIALIST - 80081471
The State of Florida —Lake Worth, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
9d
Front Desk Associate
Burbujas Pressure Cleaning LLC —West Palm Beach, FL
- $22.34 - $26.90 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- 401(k)
- Paid time off
Quick Apply
3d
Medical Administrative Assistant
Warrior Health Foundation —Palm Beach Gardens, FL
- From $20 an hour
- Full-time
- Microsoft Word
- HIPAA
- Office
- Flexible schedule
Quick Apply
Diocesan Archivist and Office of the Diocesan Bishop Administrative Assistant
Diocese of Palm Beach —Palm Beach Gardens, FL
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II
Palm Beach County —West Palm Beach, FL
- $22.30 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2d
Warehouse Office Support
Home Depot —West Palm Beach, FL
- Entry level
Admin Assistant / Customer Service
Safebound —West Palm Beach, FL
- $23 an hour
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
Quick Apply
Administrative Assistant
Rosso Site Development —Lake Worth, FL
- $55,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
2d
ADMINISTRATIVE ASSISTANT II
City of West Palm Beach —West Palm Beach, FL
- $22.60 an hour
- Online Application
- Mid-level
- Office
- Military encouraged
Admin Assistant
Campbell Property Management —West Palm Beach, FL
- $22 - $25 an hour
- Weekends as needed
- Entry level
Quick Apply
Temp Admin Support
The School District of Palm Beach County —Wellington, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
Admin Assistant Non-Conf 2
The School District of Palm Beach County —Palm Beach Gardens, FL
- Full-time
- Background check
- Office
- US work authorization
6d

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Executive Assistant

Confidential
Palm Beach Gardens, FL

Quick Apply

Job Details

Full-time
$55,000 - $80,000 a year
9 days ago

Benefits

Health insurance
Paid time off
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Household management
Project coordination
Executive administrative support
Driver's License
Video conferences (communication methods)

Full Job Description

Executive Personal Assistant

Full-Time, On-Site — Palm Beach Gardens, Florida

About the Role

We are seeking a highly capable, proactive, and discreet Executive Personal Assistant to support three senior members of a private family office with a combination of business, personal, household, travel, and administrative needs.

This is a full-time, on-site position in Palm Beach Gardens and is not a remote or hybrid role. The position is best suited for an experienced professional who is comfortable working in a highly personal, fast-moving environment where priorities can change quickly and no two days are exactly the same.

The ideal candidate will bring structure, follow-through, sound judgment, and calm professionalism to a busy executive team. This person must be equally comfortable coordinating an important business meeting, organizing complex travel, managing household vendors, reviewing files, handling personal appointments, and responding to an unexpected last-minute request.

Key Responsibilities

Reports directly to the CEO, managing both business and personal matters with discretion and efficiency.
Manage complex calendars, appointments, reminders, and scheduling across business meetings, medical appointments, civic and charitable activities, social engagements, and family commitments.
Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, travel documents, reservations, and schedule changes.
Organize internal and external meetings, conferences, events, memberships, and executive participation in professional, civic, charitable, and social organizations.
Monitor and manage executive email accounts, voicemail, text messages, and other communications, ensuring that urgent matters are identified, prioritized, and addressed promptly.
Maintain complete and accurate contact records, calendars, confirmations, itineraries, meeting materials, and related documentation.
Coordinate scheduling of household services, maintenance appointments, personal vendors, medical providers, reservations, and other personal or family-office needs.
Maintain organized records of services and contacts.
Assist with personal errands and administrative tasks as requested.
Support office organization, including filing, file-cabinet review, document sorting, labeling, indexing, scanning, data entry, and organizing paper and electronic records.
Help organize historical travel, expense, and supporting records for management and professional advisers.
Manage office supplies, inventory, deliveries, printing, mailing, and general office coordination.
Coordinate correspondence, spreadsheets, presentations, meeting materials, expense records, and other documents using Microsoft Office with staff.
Assist with event coordination, invitations, registrations, ticket management, guest lists, and follow-up.
Support basic marketing and communications projects, which may include email campaigns, event materials, articles, contact lists, and coordination with outside vendors.
Set up and assist executives with Zoom, Microsoft Teams, laptops, phones, calendars, printers, and other everyday technology.
Anticipate needs, identify potential conflicts, follow up without being reminded, and manage a steady flow of changing priorities and ad hoc projects.
Provide clear status updates and promptly raise any scheduling conflict, missed deadline, incomplete assignment, or issue requiring an executive decision.

Schedule and Work Environment

Full-time, on-site position in Palm Beach Gardens.
Standard office hours are generally 8:30 a.m. to 5:00 p.m., Monday through Friday.
Some flexibility may occasionally be required for urgent executive needs, travel changes, events, or time-sensitive matters.
Remote work is not part of the regular position.
The role supports executives who value personal communication, detailed follow-up, printed materials, and well-organized paper and electronic systems.

Qualifications

Minimum of five years of experience supporting senior executives, business owners, high-net-worth individuals, or a private family office.
Demonstrated experience managing both business and personal responsibilities.
Exceptional organizational, prioritization, and time-management skills.
Ability to manage multiple assignments, changing priorities, and last-minute requests without losing attention to detail.
Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Comfort working with multiple email accounts, calendars, phones, devices, portals, and paper-based systems.
Excellent written and verbal communication skills.
Strong judgment, emotional intelligence, tact, and professionalism.
Proven ability to handle confidential, personal, financial, medical, travel, and business information with complete discretion.
Ability to accept direction, respond professionally to feedback, and work cooperatively with executives, coworkers, family members, clients, vendors, and advisers.
Strong follow-through and a willingness to take ownership of assignments from start to finish.
Experience coordinating travel, events, household vendors, medical appointments, or family-office logistics is strongly preferred.
Experience in project management, event planning, office management, marketing support, or records organization is a plus.
Valid driver’s license and reliable transportation may be required for occasional local errands or vendor coordination.

Essential Traits

The successful candidate will be:

Highly dependable and punctual.
Proactive rather than reactive.
Comfortable handling both professional and personal assignments.
Calm under pressure.
Detail-oriented without losing sight of priorities.
Resourceful and willing to research unfamiliar requests.
Respectful, polished, and discreet.
Able to recognize when to act independently and when to seek approval.
Comfortable working in an environment where priorities may change throughout the day.
Willing to perform both high-level executive support and routine administrative or organizational tasks.

Ideal Candidate

This role is designed for someone who takes pride in making the lives of busy executives more organized, efficient, and manageable.

The ideal candidate notices details others miss, follows through without repeated reminders, and approaches every assignment with professionalism—whether coordinating international travel, preparing an executive for a meeting, scheduling a household vendor, organizing years of files, or handling an urgent last-minute change.

This is an excellent opportunity for an experienced Executive Personal Assistant who enjoys variety, values long-term trust, and understands that successful family-office support requires flexibility, discretion, organization, and a genuine service-oriented mindset.

Job Type: Full-time

Pay: $55,000.00 - $80,000.00 per year

Benefits:

Health insurance
Life insurance
Paid time off

Application Question(s):

What makes you a great fit for this position?
What is your expected salary?
Why did your last role end or why do you want to leave your current role?

Experience:

Executive Assistant: 3 years (Required)

Ability to Commute:

Palm Beach Gardens, FL 33410 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in palm beach, fl

Executive Assistant

Business Process & AI Coordinator

Administrative Coordinator

Administrative Assistant

Bookkeeping & Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

SECRETARY SPECIALIST - 80081471

Front Desk Associate

Medical Administrative Assistant

Diocesan Archivist and Office of the Diocesan Bishop Administrative Assistant

Administrative Assistant II

Warehouse Office Support

Admin Assistant / Customer Service

Administrative Assistant

ADMINISTRATIVE ASSISTANT II

Admin Assistant

Temp Admin Support

Admin Assistant Non-Conf 2

I want to receive the latest job alert for administrative assistant in palm beach, fl

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