Top 66 Executive assistant Jobs in Palm Beach Fl

Executive Assistant to the Executive Pastor & Lead Pastor
Spanish River Church —Boca Raton, FL
- $1 an hour
- Full-time
- Background check
- Pass drug screening
- Office
13d
Executive Assistant
Arrow Search Partners —West Palm Beach, FL
- $90,000 - $110,000 a year
- Research
- Mid-level
- Office
Chief of Staff – Family Office Palm Beach
Lily Pond Services —Palm Beach, FL
- From $500,000 a year
- Email
- Research
- Office
- Analysis skills
Executive Assistant - Palm Beach Gardens, FL
Advisor Talent Solutions —Palm Beach, FL
- $68,000 - $85,000 a year
- Evenings as needed
- Mid-level
- Office
- 3 years
Quick Apply
Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)
Lily Pond Services —Palm Beach, FL
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Executive Assistant to the Founder & CEO
PopStroke —Jupiter, FL
- Weekends as needed
- Microsoft Office
- Travel
- US work authorization
Quick Apply
4d
Executive Office Manager / Administrative Director
BOCA WEST COUNTRY CLUB, INC. —Boca Raton, FL
- From $100,000 a year
- 5 years
- Office
- Mentoring
3d
Executive Assistant to the Managing Director
The Colony Hotel —Palm Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Operations Assistant
Tactical Revolution, LLC —Jupiter, FL
- Extended hours
- Google Workspace
- Military
- Mid-level
Quick Apply
Part-time Family Assistant (Palm Beach, FL)
Lily Pond Services —Palm Beach, FL
- Weekends as needed
- Research
- Data entry
- Organizational skills
Executive Administrative Assistant
The Theo Group —Palm Beach Gardens, FL
- $25 - $35 an hour
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
4d
Part-time Personal Assistant (Palm Beach, FL)
Lily Pond Services —Palm Beach, FL
- Part-time
- Research
- Mid-level
- Residential
Senior Executive Assistant
Farm Credit of Florida —West Palm Beach, FL
- Hybrid work
- Microsoft Outlook
- 5 years
- Research
Executive Administrative Assistant to GM/COO
The Club at Quail Ridge —Boynton Beach, FL
- From $35 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Writing skills
- Disability insurance
- 401(k)
Quick Apply
Executive Assistant
ASR Group —West Palm Beach, FL
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Asistant
Touchsuite —Boca Raton, FL
- $60,000 - $75,000 a year
- Weekends as needed
- Mid-level
- Office
- Reliable transportation
Quick Apply
Assistant Federal Public Defender
Florida Southern Federal Public Defender —West Palm Beach, FL
- $81,737 - $191,785 a year
- Mid-level
Executive Assistant
Greenlane —Boca Raton, FL
- Remote
- Google Workspace
- Mid-level
- Office
- Flexible schedule
Quick Apply
Executive Assistant
Southern 441 Toyota —Royal Palm Beach, FL
- $55,000 - $75,000 a year
- Full-time
- Google Workspace
- Clean driving record
- Dealership
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Rossen Law Firm —Boca Raton, FL
- Mid-level
- 4 years
Quick Apply
4d

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Executive Assistant to the Executive Pastor & Lead Pastor

Spanish River Church -
Boca Raton, FL

Apply Now

Job Details

Full-time
$1 an hour
13 days ago

Qualifications

Confidential information handling
Office experience

Full Job Description

Provide administrative, planning, event, communication, and project support for the Executive Pastor (XP) and Lead Pastor (LP) to support and free up their time to accomplish ministry goals, shepherd the congregation, and lead effectively. This role serves as a key liaison between church leadership, staff, congregants, and outside ministry partners while helping ensure the smooth operation of the Executive and Lead Pastor offices. All offers of employment are contingent upon the successful completion of a background check and drug screening.

Responsibilities
Executive & Pastoral Support

Monitor and keep current email accounts for Lead Pastor (LP) and Executive Pastor (XP).
Maintain LP & XP calendars, including managing direct report meetings, ministry appointments, and strategic planning meetings.
Protect and prioritize the Lead Pastor’s schedule to allow adequate time for sermon preparation, leadership responsibilities, pastoral care, and personal renewal.
Be familiar with all events on the church calendar and proactively communicate scheduling conflicts or priorities.
Follow up on calls and inquiries from staff, church congregants, ministry leaders, and outside contacts on behalf of LP and XP.
Coordinate travel arrangements and itineraries for LP and XP as needed.
Coordinate travel arrangements and itineraries for outside visitors, guest speakers, and ministry partners as needed.
Liaise with staff regarding specific or general inquiries, requests, events, and decisions pertaining to LP and XP.
Coordinate logistics and graphics for weekly staff prayer, Officer Leadership meetings, Leadership Team meetings, Session meetings, retreats, and related gatherings.
Maintain LP and XP expense reporting and direct report approvals.
Manage PTO requests for direct reports and update calendars accordingly.
Create and submit annual budgets for LP and XP.
Gather annual budgets and Ministry Planning Priorities (MPP’s) from Ministry Staff for XP review.
Manage and maintain Planning Cycle Calendar and Master Planning Calendar events.
Gather and distribute Monthly Membership Reports and Annual Membership Reports for XP/Session/Presbytery.
Coordinate agendas, materials, meals, and logistics for Session meetings and retreats.
Create and organize Officer Training Manuals and leadership resources.
Coordinate Capital Campaign gatherings with Donor Relations staff.
Divert calls and inquiries to appropriate departments as needed.
Provide additional project and event support as assigned.

Lead Pastor Ministry Support

Work with the Adult Learning Director to coordinate congregational studies, classes, and ministry initiatives led by the LP.
Coordinate with Worship, Arts, Production, and Communications teams regarding Sunday services, sermon support, sermon notes, and scheduling post-service prayer/shadowing support for LP.
Assist LP with sermon planning logistics, speaking engagements, ministry meetings, and special events.
Coordinate hospitality and logistics for guests meeting with LP.
Assist in organizing pastoral care follow-up and communication as directed by LP.
Help facilitate leadership communication from LP to staff, officers, ministry leaders, and congregation.

Executive Pastor Leadership Team Support

Be aware of Executive Leadership Team calendars and meetings.
Manage and support quarterly lunches for Leadership Team.
Manage and support leadership meetings and retreats, including locations, meals, materials, and agendas.
Coordinate quarterly Executive Planning meetings.

General

Greet visitors to the office in a professional and welcoming manner.
Answer incoming calls and correspondence in a timely and efficient manner.
Participate in weekly staff prayer time and monthly staff development days.
Support the mission, values, and philosophy of the church in all responsibilities and interactions.
Other duties as assigned.

Competencies

Communication – Ability to communicate effectively, caringly, and professionally with executive leadership, staff, congregants, ministry leaders, and outside partners. Capable of drafting professional emails, letters, agendas, and ministry communications.
Self-Starter – Able to work effectively with minimal oversight while demonstrating initiative and proactive problem-solving.
Strategic Support – Ability to develop and execute tasks that support broader ministry goals, initiatives, and projects.
Detail-Oriented – Strong attention to detail in scheduling, communication, planning, and follow-through.
Adaptability – Ability to concentrate and thrive in a fast-paced ministry environment while handling interruptions, questions, visitors, and multiple priorities.
Versatility – Demonstrated ability to multitask, remain flexible, and adjust priorities quickly.
Team Player – Demonstrated ability to support others for the sake of the greater mission of the church.
Professionalism – Ability to demonstrate Christlike character, professionalism, discretion, and emotional maturity in all interactions.
Confidentiality – Ability to handle sensitive pastoral, personnel, and organizational information with wisdom and discretion.

Requirements

Member of Spanish River Church.
5+ years of administrative support experience, preferably in a ministry or nonprofit environment.
Experience supporting senior-level leadership preferred.
Working knowledge of computers, Google Suite, Motion, and office systems.
Basic knowledge of office equipment (copiers, postage machines, telephones).
Strong organizational, communication, and time-management skills.
Spiritual maturity and a growing relationship with Jesus Christ.
Servanthood – willingness to serve behind the scenes with humility and a positive, supportive attitude.
Loyalty – must support church leadership, mission, and philosophy while maintaining unity and professionalism.
Discretion – ability to handle confidential and sensitive information appropriately.
Commitment to personal worship, corporate worship, prayer, and discipleship.

** Spanish River Church, Spanish River Christian School, Spanish River Counseling Center is a Drug-Free Workplace. We participate in E-Verify **

Apply Now

Refine Your Search

executive assistant jobs in palm beach fl

Executive Assistant to the Executive Pastor & Lead Pastor

Executive Assistant

Chief of Staff – Family Office Palm Beach

Executive Assistant - Palm Beach Gardens, FL

Part-time Personal Assistant Opening – Private Family Palm Beach, FL (Hybrid – In-Person & Remote)

Executive Assistant to the Founder & CEO

Executive Office Manager / Administrative Director

Executive Assistant to the Managing Director

Executive Operations Assistant

Part-time Family Assistant (Palm Beach, FL)

Executive Administrative Assistant

Part-time Personal Assistant (Palm Beach, FL)

Senior Executive Assistant

Executive Administrative Assistant to GM/COO

Executive Assistant

Executive Asistant

Assistant Federal Public Defender

Executive Assistant

Executive Assistant

Executive Assistant

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