Top 165 Assistant coordinator Jobs in Palm Beach Gardens, Fl

Assistant Project Manager - Estimating Coordinator
Oliveri Millworks —West Palm Beach, FL
- $45,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant & Operations Coordinator
Shin En Wagyu House —West Palm Beach, FL
- $78,000 - $85,000 a year
- Full-time
- Background check
- English
- Mid-level
- Health insurance
Quick Apply
Scheduling Coordinator
MorseLife Health Systems —West Palm Beach, FL
- Full-time
- CPR Certification
- Mid-level
- Office
- Health savings account
- Disability insurance
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Corporate Human Resources Coordinator (On Site)
Trilogy Home Healthcare —West Palm Beach, FL
- $50,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Bilingual Medical Assistant (Spanish/English) – ACCESS Coordinator
Palm Beach Elder Care —Loxahatchee, FL
- $22 an hour
- Part-time
- Spanish
- English
- Driver's License
Quick Apply
5d
Patient Service Coordinator - Full Time
Blue Cloud Pediatric Surgery Centers —Lake Worth, FL
- Full-time
- Word processing
- Mid-level
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
ADMIN COORDINATOR
SandyPines Residential Treatment Center —Tequesta, FL
- Full-time
- Writing skills
- Mid-level
- Residential
- Health insurance
- Dental insurance
Human Resources Assistant
Palm Beach Atlantic University —West Palm Beach, FL
- Full-time
- Writing skills
- Office
- University
10d
Case Management Coordinator (Certified Medical Assistant) | Care Transitions & Chronic Care
Sanitas Medical Center —Boynton Beach, FL
- Full-time
- Spanish
- CPR Certification
- BLS Certification
Quick Apply
Part-Time Administrative Assistant
HOA Talent —South Palm Beach, FL
- $20 - $25 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
Research Assistant
Headlands Research —Lake Worth, FL
- Full-time
- Vital signs
- Medical terminology
- Entry level
- Health savings account
- Paid holidays
Quick Apply
1d
Beverage Coordinator
Cheney Brothers & Affiliates —Riviera Beach, FL
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Employee stock purchase plan
- Health insurance
Medical Assistant
Physician Partners of America —Wellington, FL
- Monday to Friday
- High school diploma or GED
- Clinic
- Medical terminology
Quick Apply
Director or Assistant Athletic Director, Facilities and Operations
Palm Beach Atlantic University —West Palm Beach, FL
- Full-time
- Writing skills
- 3 years
- University
Judicial Assistant - POOL POSITION
The Fifteenth Judicial Circuit Court —Palm Beach County, FL
- $45,949.20 - $47,746.68 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Health savings account
- Paid holidays
Medical Assistant (Part-time)
Pelvic Rehabilitation Medicine —West Palm Beach, FL
- $18 - $24 an hour
- Part-time
- Vital signs
- Microsoft Outlook
- OSHA
Quick Apply
Floater
Gastro Health —West Palm Beach, FL
- Full-time
- Spanish
- Vital signs
- English
- Profit sharing
- AD&D insurance
Quick Apply
Senior Events Coordinator
The Club at Ibis —West Palm Beach, FL
- Computer literacy
- Mid-level
- Driver's License
Quick Apply
Operations Assistant
MorseLife Health Systems —West Palm Beach, FL
- From $19 an hour
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Quick Apply
Design and Operations Coordinator
Seagull Electronics Inc. —Jupiter, FL
- $25 - $30 an hour
- Full-time
- Background check
- AutoCAD
- Microsoft Excel
- Health insurance
- Paid time off
Quick Apply

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Assistant Project Manager - Estimating Coordinator

Oliveri Millworks -
West Palm Beach, FL

Quick Apply

Job Details

Full-time
$45,000 - $65,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Project management

Full Job Description

About Us:

Oliveri Millworks is a custom high-end architectural millwork operation located in West Palm Beach, FL. Oliveri manufactures a custom line of hurricane impact mahogany, steel, stainless steel, bronze windows and doors as well as interior doors.

We are looking for a Estimating Coordinator – Project Administrator to join our Project Management Team.

Position Summary

The Assistant Project Manager / Estimating Coordinator supports both the preconstruction and project management teams throughout the product lifecycle of each project. This position assists with estimating, bid preparation, vendor coordination, subcontract administration, permitting, change orders, and project documentation to ensure projects are delivered accurately, efficiently, and on schedule.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while collaborating with estimators, project managers, drafting, purchasing, field personnel, customers, architects, subcontractors, and suppliers.

Essential Responsibilities - Estimating & Preconstruction

Review bid invitations, project plans, specifications, and addenda.
Organize bid documents and maintain estimating files.
Assist with quantity takeoffs and material counts.
Solicit and track pricing from vendors and subcontractors.
Prepare bid proposals, estimate packages, and supporting documentation.
Maintain bid calendars and monitor proposal deadlines.
Verify estimate accuracy and completeness prior to submission.
Enter and maintain estimating data within company software.
Follow up on submitted proposals and document bid results.

Project Management Support

Assist Project Managers with administrative and coordination activities following project award.
Prepare, issue, and maintain subcontractor agreements and ensure all executed contracts, insurance certificates, and required documentation are received and filed.
Prepare, track, and process project change orders, including pricing support, customer approvals, and distribution to internal departments.
Assemble and coordinate permit application packages, including drawings, engineering documents, product approvals, and required jurisdictional forms.
Track permit submissions, review comments, revisions, and approvals while coordinating with municipalities and internal departments.
Maintain logs of permits, subcontract agreements, change orders, and other project documentation.
Coordinate with drafting, purchasing, production, and field operations to facilitate project execution.
Support Project Managers with project reporting, scheduling updates, and document control.
Maintain organized electronic and physical project files.

General Responsibilities

Communicate professionally with customers, architects, general contractors, subcontractors, vendors, and internal team members.
Maintain confidentiality of company and project information.
Identify opportunities to improve processes and workflow efficiency.
Perform additional duties as assigned to support the estimating and project management departments.

Qualifications

Bachelor’s degree in Construction Management, Business, Engineering, or a related field preferred, or equivalent work experience.
Minimum of 2 years of experience in estimating, project coordination, construction administration, or project management support.
Experience in the window, door, glazing, or construction industry is strongly preferred.
Ability to read and interpret architectural drawings and construction specifications.
Knowledge of construction contracts, permitting processes, and change order administration.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Experience with Bluebeam, AutoCAD, estimating software, or construction management software is preferred.

Knowledge, Skills & Abilities

Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to prioritize multiple projects and meet deadlines.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.
Ability to work independently while collaborating with cross-functional teams.
Professional customer service skills.
Ability to manage confidential information appropriately.
Commitment to continuous improvement and teamwork.

Performance Expectations

Success in this role is measured by:

Accurate and timely preparation of estimates and bid packages.
Effective coordination of subcontractor agreements and contract documentation.
Timely processing of change orders and permit documentation.
Organized and accurate maintenance of project records.
Strong communication and coordination between departments and external partners.
Consistent support of project schedules, customer expectations, and company objectives.
Commitment to quality, accountability, and continuous process improvement.

Competitive salary and benefits package including:

Participation in Health Care Benefits (Dental, Vision, Health)
401k
Paid Time Off

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Project management: 2 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant coordinator jobs in palm beach gardens, fl

Assistant Project Manager - Estimating Coordinator

Executive Assistant & Operations Coordinator

Scheduling Coordinator

Corporate Human Resources Coordinator (On Site)

Bilingual Medical Assistant (Spanish/English) – ACCESS Coordinator

Patient Service Coordinator - Full Time

ADMIN COORDINATOR

Human Resources Assistant

Case Management Coordinator (Certified Medical Assistant) | Care Transitions & Chronic Care

Part-Time Administrative Assistant

Research Assistant

Beverage Coordinator

Medical Assistant

Director or Assistant Athletic Director, Facilities and Operations

Judicial Assistant - POOL POSITION

Medical Assistant (Part-time)

Floater

Senior Events Coordinator

Operations Assistant

Design and Operations Coordinator

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