Top 203 Office assistant Jobs in Palm Beach Gardens, Fl

Executive Assistant to the CEO
Confidential —Hobe Sound, FL
- From $85,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Clean driving record
Quick Apply
10d
Automotive Service BDC Receptionist/ Cashier
Essential Ford of Stuart —Stuart, FL
- $16 - $17 an hour
- Full-time
- Background check
- Dealership
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
Executive Personal Assistant / Brand & Social Media Assistant
Confidential —Jupiter, FL
- $24 - $28 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
Quick Apply
Finance Administrative Assistant - Pastoral Center
Diocese of Palm Beach —Palm Beach Gardens, FL
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant/Office Manager
PBB Construction —West Palm Beach, FL
- $80,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
13d
Office Assistant
Thrive Therapy of Palm Beach —Palm Beach Gardens, FL
- $20 an hour
- Part-time
- Hybrid work
- Private practice
- HIPAA
- Administrative experience
- Flexible schedule
Quick Apply
Front Office Receptionist
Sports and Orthopedic Specialists —Palm Beach Gardens, FL
- $16 - $18 an hour
- Part-time
- Front desk
- In-person
- Entry level
Quick Apply
9d
Office Assistant
Kasper Electrical —Palm Beach Gardens, FL
- $18 - $28 an hour
- Full-time
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Receptionist
Brookdale Senior Living Inc. —Palm Beach Gardens, FL
- Full-time
- Military encouraged
- Entry level
- Health savings account
- Paid holidays
Quick Apply
5d
Administrative Assistant
Seacrest Services Inc. —Palm Beach Gardens, FL
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Administrative Assistant
Confidential —Lake Worth, FL
- $18 an hour
- Full-time
- Spanish
- Google Workspace
- English
- Paid time off
- Flexible schedule
Quick Apply
Administrative Assistant to General Manager
Braman Honda Palm Beach —Greenacres, FL
- Full-time
- Background check
- Spanish
- Dealership
- Health insurance
- Dental insurance
Quick Apply
12d
Branch Office Administrator
Edward Jones —Jupiter, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Front Desk Associate/Receptionist
PALM ORTHOPAEDIC INSTITUTE —West Palm Beach, FL
- Up to $28 an hour
- Part-time
- Private practice
- Spanish
- Clinic
- COVID-19 protective measures
- Employee discount
Quick Apply
6d
Condo Administrative Assistant
Old Port Cove - Admiralty Condominium association —North Palm Beach, FL
- $23 - $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Residential
- Health savings account
- Health insurance
Quick Apply
6d
Assistant School Office
The School District of Palm Beach County —West Palm Beach, FL
- Full-time
- Background check
- US work authorization
- Military encouraged
4d
Administrative Assistant
Campbell Property Management —Riviera Beach, FL
- Up to $25 an hour
- Full-time
- Office
- Communication skills
- Entry level
Quick Apply
Front Desk Receptionist
Ob/Gyn Specialists of the Palm Beaches —Jupiter, FL
- Full-time
- Ob/Gyn
- US work authorization
- Front desk
- Paid holidays
- Disability insurance
Quick Apply
13d
Receptionist
Ferrari Palm Beach —West Palm Beach, FL
- $20 an hour
- Full-time
- Dealership
- Computer literacy
- High school diploma or GED
- Paid training
- Health insurance
Quick Apply
Executive Administrative Assistant
NextEra Energy, Inc. —Juno Beach, FL
- Full-time
- Mid-level
- Office
- High school diploma or GED

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Executive Assistant to the CEO

Confidential
Hobe Sound, FL

Quick Apply

Job Details

Full-time
From $85,000 a year
10 days ago

Qualifications

Basic graphic design principles
Teamwork
Executive administrative support
Bachelor's degree
Visual communication design
Business Administration
Time management

Full Job Description

Position Summary

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO in a fast-paced, mission-driven environment. This is a hybrid role that serves the organization in 2 locations – Hobe Sound and Jupiter, Florida. This role requires a proactive, highly organized professional who thrives on managing multiple priorities, anticipating needs, and maintaining the highest level of confidentiality.

The ideal candidate is detail-oriented, technologically savvy, resourceful, and possesses outstanding communication skills. A self-starter who takes initiative, solves problems, and supports the coordination of both professional and personal executive responsibilities.

Key Responsibilities

Executive Support

Manage the CEO's complex calendar, appointments, and scheduling.
Coordinate lunches, dinners, meetings, and events with supporters, donors, and key stakeholders.
Assist with CEO communications before, during, and after business hours as needed.
Draft correspondence, event follow-up emails, and other executive communications.
Proofread documents, presentations, and written communications with exceptional attention to detail.
Eventually manage portions of the CEO's email, responding on the CEO's behalf when directed.
Prepare and distribute a weekly executive recap.

Administrative & Financial Coordination

Track and maintain records of in-kind donations and expenses.
Maintain the integrity and confidentiality of internal information, financial records, contact databases, and sensitive documents.
Coordinate regularly with the internal team and Home Office Manager to ensure seamless operations.
Maintain accurate address books, invitation lists, and supporter databases.
Meticulous note-taking, documenting and proofreading and meeting coordination.

Events & Donor Relations

Assist with planning and coordinating donor and foundation events.
Draft invitations, event communications, and follow-up correspondence.
Coordinate pre-gala welcome bags by sourcing items, managing rooming lists, organizing hotel room blocks, and overseeing delivery.
Assist with events hosted at the CEO's home by coordinating invitations, cocktail menus, event graphics, and guest takeaway gifts.
Support auction and fundraising donation requests, including assembling and coordinating specialty gift baskets.

Gifting & Special Projects

Manage all executive gifting, including:
Tracking gift inventory
Researching and purchasing gifts
Maintaining gift records
Packaging and wrapping gifts
Coordinating shipping and delivery
Creating customized gifts for various occasions, including auctions, housewarming, get-well wishes, and other special events.
Develop graphics and personalized designs for custom projects and gifting initiatives.

Marketing & Communications

Manage social media posting and engagement, including responding to comments when appropriate.
Create graphics and visual materials for events, invitations, gifts, and communications.
Support branding consistency across communications and event materials.

Qualifications

The ideal candidate will possess:

Must reside in Palm Beach County with easy access to Hobe Sound and Jupiter, FL.
Must be able to pass a level 2 background check.
Must have reliable transportation and a clean driving record.
Must be able to perform work in person up to 75% of the time. Must be available outside of normal business hours for emails, calls, texts, and events.
Bachelor’s degree in any of the following Marketing, Business Administration, Public Relations or a related field.
Minimum of 5–7 years of experience in Marketing, Executive Assistant, or other executive-level support role, or a related professional role.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities with strong proofreading and editing skills.
Advanced technology proficiency, including Microsoft Office Suite (Excel, PowerPoint, and Word), Google Workspace (Google Sheets and Google Slides), and digital collaboration tools (Asana).
Graphic design experience (Canva, Adobe Creative Suite, or similar platforms required).
High attention to detail and accuracy.
Ability to anticipate needs and think several steps ahead.
Excellent time management with the ability to manage multiple priorities simultaneously.
Sound judgment and strong problem-solving skills.
A high level of discretion and professionalism when handling confidential information.
Flexibility and availability to support executive communications outside traditional business hours when necessary.

Personal Attributes

We are looking for someone who is:

Honest and trustworthy
Highly motivated
Self-directed and proactive
Hardworking and dependable
Flexible and adaptable
Professional with an outgoing, positive attitude
Resourceful and solutions-oriented
Committed to excellence in every detail
Able to maintain complete confidentiality while representing the CEO with professionalism and integrity

Application Instructions:

The hiring company is confidential..

Pay: From $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in palm beach gardens, fl

Executive Assistant to the CEO

Automotive Service BDC Receptionist/ Cashier

Executive Personal Assistant / Brand & Social Media Assistant

Finance Administrative Assistant - Pastoral Center

Executive Assistant/Office Manager

Office Assistant

Front Office Receptionist

Office Assistant

Receptionist

Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant to General Manager

Branch Office Administrator

Front Desk Associate/Receptionist

Condo Administrative Assistant

Assistant School Office

Administrative Assistant

Front Desk Receptionist

Receptionist

Executive Administrative Assistant

I want to receive the latest job alert for office assistant in palm beach gardens, fl

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