Top 7 Office coordinator Jobs in Palm Coast, Fl

Office & Project Coordinator – Custom Home Builder
Stoughton & Duran Custom Homes, LLC —Palm Coast, FL
- $45,000 - $55,000 a year
- Full-time
- Research
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
1d
Business Office Coordinator
Brookdale Senior Living Inc. —Ormond Beach, FL
- Full-time
- Office
- Military encouraged
- Trade school
- Health savings account
- Paid holidays
Quick Apply
6d
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Saint Augustine, FL
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Agent Service Coordinator
Schmidt Family of Companies - Florida —Saint Augustine, FL
- $17 - $19 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
Licensed Practical Nurse Front Desk Coordinator
LUXERADIANCE AESTHETIC AND WELLNESS —Palm Coast, FL
- $18 - $20 an hour
- Full-time
- Mid-level
- Patient care
- LPN
Quick Apply

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Executive Coordinator for the City Manager
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Serve as the primary point of contact for the Office of the City Manager by professionally greeting visitors, answering telephone calls, and responding to…
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Office & Project Coordinator – Custom Home Builder

Stoughton & Duran Custom Homes, LLC
Palm Coast, FL

Quick Apply

Job Details

Full-time
$45,000 - $55,000 a year
1 day ago

Benefits

Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Customer communication
Google Docs
Filing
Research
Attention to detail
Construction industry experience
Construction experience
Office management
Time management

Full Job Description

Office & Project Coordinator – Custom Home BuilderJob Description

We are a leading custom home builder seeking a motivated, highly organized Office & Project Coordinator to join our team. This is a diverse, hands-on role that combines office and administrative support with client coordination, project documentation, permitting, design support, and construction-related tasks.

The ideal candidate is proactive, detail-oriented, comfortable communicating with clients and vendors, and able to manage multiple priorities in a fast-paced custom homebuilding environment.

ResponsibilitiesOffice & Administrative Support

Assist with day-to-day office operations and provide administrative support to management and team members.
Manage scheduling, correspondence, document control, and general office organization.
Answer phones, coordinate meetings, and assist management with scheduling and follow-up as needed.
Prepare, organize, and maintain project files and documentation, ensuring records are accurate, current, and easily accessible.
Serve as a point of contact for clients, subcontractors, vendors, and suppliers and help facilitate communication between team members.
Assist management with correspondence, follow-up, research, and special projects.
Provide professional and responsive customer service to clients and business partners.

Project, Design & Client Coordination

Assist with coordinating client meetings, design appointments, selections, and project-related decisions.
Work with clients, vendors, suppliers, designers, and internal team members to gather and organize project information.
Assist with product and material research, including pricing, availability, lead times, specifications, and samples.
Maintain accurate records of project selections, specifications, approvals, and other design-related information.
Track outstanding client decisions and project deadlines and follow up as needed.
Assist with preparing and processing project documentation, purchase orders, material orders, and change-related information.
Communicate approved project information to the appropriate team members, subcontractors, vendors, and suppliers.
Assist project managers with documentation, material ordering, scheduling information, and progress tracking.

Permitting & Preconstruction Coordination

Assist with coordination between clients, architects, engineers, consultants, and internal teams during design and preconstruction.
Maintain familiarity with applicable city, county, and HOA requirements.
Compile, submit, and track documentation for HOA and architectural approvals.
Attend and represent the company at HOA meetings as needed.
Prepare, submit, and track permit applications, including DEP and other agency applications when required.
Coordinate with municipalities, agencies, architects, engineers, and consultants to obtain required documentation and help keep approvals moving forward.
Track outstanding permit, design, and preconstruction items and proactively follow up as needed.

Additional Responsibilities

Maintain accurate project information within Buildertrend and company files.
Assist with maintaining product samples, vendor information, and office/design resources.
Help identify missing information or outstanding items that could impact project schedules.
Provide additional administrative and project coordination support as needed.
Perform other duties and special projects as assigned.

Qualifications

Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
High attention to detail and strong follow-through.
Professional and comfortable communicating with clients, subcontractors, vendors, suppliers, and design professionals.
Strong problem-solving skills and the ability to take initiative.
Ability to work independently while also collaborating effectively within a team.
Comfortable working in a fast-paced environment where priorities may change as projects progress.
Proficiency in Google Workspace, including Docs, Sheets, Drive, Gmail, and Calendar.
Experience with Buildertrend software is a plus.
Experience with client selections, interior design, purchasing, permitting, or project coordination is a plus.
Prior experience in custom homebuilding, residential construction, interior design, or a related industry is strongly preferred.

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Compensation: Pay is dependent upon experience.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Paid time off
Vision insurance

Experience:

Construction: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in palm coast, fl

Office & Project Coordinator – Custom Home Builder

Business Office Coordinator

Patient Service/Front Desk Coordinator Part Time

Agent Service Coordinator

Licensed Practical Nurse Front Desk Coordinator

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