Advancing Communities Together / ACT is a California-based nonprofit organization operating housing, shelter, workforce development, culinary training, construction training, and social enterprise programs. ACT serves youth, adults, families, and individuals experiencing housing instability or homelessness.
ACT’s programs include emergency winter shelter, transitional housing for youth ages 18-25, affordable rental housing, workforce development grants, construction and apartment maintenance training, culinary arts training, a California licensed general contractor social enterprise, and a food trailer used for culinary instruction and revenue-generating program support.
Position Summary
ACT is seeking a reliable, detail-oriented Advancing Communities Together (ACT) Bookkeeper to support financial operations for housing, shelter, workforce development, construction training, culinary training, and social enterprise programs. The ACT Bookkeeper will maintain QuickBooks Online records, reconcile bank activity weekly, track invoices and receipts, prepare payroll allocation reports, support grant reimbursement packets, track tenant rent payments, monitor food trailer sales and costs, track construction job costs, support purchase order documentation, and prepare weekly and monthly financial reports for the COO and CEO.
Essential Job Duties
· Maintain QuickBooks Online records and reconcile bank activity weekly.
· Enter bills, receipts, deposits, payments, reimbursements, and invoices.
· Code expenses by program, grant, class, project, restriction, and funding source.
· Maintain GAAP-based financial documentation and follow fiscal internal controls.
· Track accounts payable, accounts receivable, purchase orders, payroll allocations, grant invoices, rent payments, shelter costs, food trailer sales and expenses, construction job costs, and restricted/unrestricted funds.
· Prepare weekly reconciliation packets, weekly cash reports, weekly payables reports, payroll packets, grant invoice packets, and monthly financial close packets.
· Identify missing receipts, unsupported transactions, questioned costs, unusual activity, and items requiring COO or CEO review.
· Maintain organized digital and paper financial files and support audit-ready recordkeeping.
Required Qualifications
· At least 2 years of bookkeeping experience.
· Experience using QuickBooks Online.
· Experience with bank reconciliations, accounts payable, and accounts receivable.
· Experience organizing invoices, receipts, and financial records.
· Working knowledge of GAAP-based bookkeeping principles and basic fiscal internal controls.
· Strong Excel or Google Sheets skills.
· Ability to prepare financial reports accurately and on time.
· Strong attention to detail and ability to maintain confidential financial information.
· Ability to work independently, communicate clearly with leadership, and meet deadlines.
· Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
· Ability to pass any required background check consistent with applicable law and organizational policy.
Preferred Qualifications
· Nonprofit bookkeeping or GAAP-based nonprofit accounting experience.
· Grant-funded program and government reimbursement documentation experience.
· Restricted fund tracking and payroll allocation by program or grant.
· Housing, shelter, construction job costing, food service, catering, or food trailer financial tracking experience.
· Social enterprise accounting, audit preparation, budget-to-actual reporting, purchase order systems, and experience working with a COO, CEO, or executive leadership team.
Work Schedule
This is a full-time hourly position. The standard schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with a 30-minute unpaid meal break and 38-40 hours per week. Occasional adjusted hours may be required during grant deadlines, payroll deadlines, audit preparation, year-end close, emergency shelter season, or special projects. Any overtime must be approved in advance in accordance with organizational policy.
Compensation and Benefits
Compensation: listed above, depending on experience. Benefits may include paid sick leave, paid holidays, vacation accrual if eligible, health benefits if offered and eligible, professional development or training opportunities, mileage reimbursement for approved business travel, and a supportive nonprofit work environment, subject to organizational policy and eligibility.
Supervision and Approval Structure
The ACT Bookkeeper reports directly to the Chief Operating Officer and works closely with the Chief Executive Officer. The ACT Bookkeeper prepares documentation, reports, reconciliation packets, payroll support, and approval packets but does not independently approve payments, payroll, contracts, bank access, or financial commitments.
Confidentiality Requirement
The ACT Bookkeeper will have access to confidential financial, payroll, tenant, vendor, grant, banking, and organizational information and must maintain strict confidentiality.
Equal Employment Opportunity Statement
ACT is an equal opportunity employer. ACT does not discriminate on the basis of race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, veteran status, marital status, medical condition, genetic information, or any other status protected by federal, state, or local law.
How to Apply
Interested candidates should submit a resume, brief cover letter or statement of interest, at least two professional references, a description of QuickBooks Online experience, and a description of any nonprofit, grant, housing, payroll, construction job-costing, or food service accounting experience.
Pay: $25.36 - $30.54 per hour
Benefits:
- Flexible schedule
- Health insurance
- Paid sick time
- Paid time off
People with a criminal record are encouraged to apply
Experience:
- Economic experience within non-profit sector: 2 years (Preferred)
- Bookkeeping: 2 years (Required)
Work Location: In person
