Top 248 Operations coordinator Jobs in Palo Alto, Ca

Workplace Operations Coordinator
Marcus & Millichap Company —Palo Alto, CA
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- AD&D insurance
Quick Apply
Workplace Operations Coordinator
Tesla —Palo Alto, CA
- $20.20 - $48.72 an hour
- Weekends as needed
- Customer service
- Mid-level
- Office
- Commuter assistance
- Health savings account
2d
Workplace Coordinator
Sunday Robotics —Redwood City, CA
- Full-time
- Hospitality
- Google Workspace
- Mid-level
Site Logistics Coordinator
GEICO —Palo Alto, CA
- $32.05 - $50.36 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Management
- Health insurance
- Tuition reimbursement
Workplace Program Coordinator
CBRE —Mountain View, CA
- $27.00 - $34.80 an hour
- Full-time
- Basic math
- High school diploma or GED
- Analysis skills
13d
People Operations Coordinator
Muon Space —San Jose, CA
- $89,000 - $980,000 a year
- Full-time
- Google Workspace
- Office
- Organizational skills
- Paid parental leave
- Paid holidays
14d
People Operations Coordinator
Dyna Robotics —Redwood City, CA
- Extended hours
- Hybrid work
- Google Workspace
- Mid-level
- Office
14d
Workplace Services Coordinator
CrowdStrike —Sunnyvale, CA
- $27 - $43 an hour
- Full-time
- Inventory management
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Web Operations & Project Coordinator
Web Engineers LLC. —Sunnyvale, CA
- $28 - $32 an hour
- Full-time
- Google Workspace
- Computer Science
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator
Gilead Sciences —Foster City, CA
- $109,650 - $141,900 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Travel reimbursement
- Health insurance
1d
Flight Operations Support Coordinator
Wing —Palo Alto, CA
- $97,000 - $121,000 a year
- Contract
- Google Workspace
- Clean driving record
- Mid-level
Logistics & Dispatch Coordinator
Figure —San Jose, CA
- $120,000 - $175,000 a year
- Full-time
- Mid-level
- 3 years
- Driver's License
Quick Apply
Childrens Services Coordinator
LIFEMOVES —Menlo Park, CA
- $25.50 - $38.50 an hour
- Full-time
- Bilingual
- Background check
- Current TB test
Quick Apply
10d
Recreation and Community Services Program Coordinator – Special Events #26A-35 (20764067)
City of Redwood City —Redwood City, CA
- $8,228.33 - $10,003.22 a month
- Full-time
- Background check
- Current TB test
- Customer service
- Paid time off
- Flexible schedule
Site Coordinator
SBM Management Services, LP —Menlo Park, CA
- Full-time
- Clean driving record
- Customer service
- Mid-level
Quick Apply
1d
Reminiscence Coordinator
Sunrise Senior Living —Dublin, CA
- $70,720 - $92,860 a year
- Full-time
- Mid-level
- Paid holidays
- Health insurance
Distribution Coordinator
Itron —San Jose, CA
- $25.00 - $57.69 an hour
- Full-time
- Microsoft Excel
- Oracle
- Mid-level
6d
Volunteer Coordinator
Sequoia Hospital —Redwood City, CA
- $31.02 - $46.14 an hour
- Full-time
- Acute care
- Google Workspace
- Hospital
Logistics Coordinator (Entry Level)
Allen Lund Company, LLC —San Mateo, CA
- $50,000 - $55,000 a year
- Full-time
- Office
- Reliable transportation
- Communication skills
- 401(k) matching
Quick Apply
7d
RMA Coordinator
Lambda —San Jose, CA
- $43 - $57 an hour
- Urgently hiring
- Mid-level
- Office
- Analysis skills
- Health insurance
- Dental insurance

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Workplace Operations Coordinator

Marcus & Millichap Company -
Palo Alto, CA

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

Wellness program
AD&D insurance
Paid holidays
Disability insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Referral program
Paid sick time

Qualifications

Vendor relationship building
Project coordination

Full Job Description

About the Company

Marcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Developments. Each MMC company is a distinct fusion of real estate specialization and innovation, powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. To find out more about the Company, visit www.mmcrealestate.com.

Please note that we are in a great location - near Caltrain with excellent restaurants and shops within walking distance.

Position Overview

We are seeking a highly organized and service-oriented Workplace Operations Coordinator to join our Human Resources team in Palo Alto, California.

This role is responsible for supporting workplace and facilities operations, employee experience initiatives, company events, workplace services, as well as corporate housing administration. The Workplace Operations Coordinator plays an important role in creating a safe, efficient, and engaging workplace environment for employees, tenants, and guests.

This position is ideal for someone who is organized, customer-focused, proactive, and who can successfully manage multiple priorities while balancing both operational and employee-facing responsibilities.

This is a full-time position with in-office, daily hours from 8:00 a.m. to 5:00 p.m. The Workplace Operations Coordinator reports to the Head of HR.

Key Responsibilities

Workplace & Facilities Operations:

Coordinate building maintenance, repairs, and workplace improvement projects.
Manage relationships with vendors and service providers, including janitorial, landscaping, HVAC, furniture, security, and life-safety providers.
Monitor facility conditions and ensure common areas, reception areas, conference rooms, and workspaces are well maintained.
Coordinate workstation setups, office moves, workplace access, and ergonomic requests.
Provide scheduled front desk coverage and serve as a primary point of contact for employees, visitors, tenants, vendors, and guests.
Coordinate visitor check-in, conference room readiness, office services, and workplace support requests.
Maintain facility records, maintenance logs, workplace documentation, and emergency preparedness materials.
Support workplace safety and emergency preparedness initiatives.

Employee Experience & Company Events:

Support employee onboarding, orientation, and workplace readiness activities for new hires.
Provide operational and logistical support for employee engagement initiatives, wellness programs, and company-sponsored events.
Manage event logistics, including vendors, catering, communications, supplies, and budgets.
Coordinate and drive employee engagement, workplace culture, and employee experience initiatives across the organization.
Identify opportunities to enhance the employee experience and workplace environment.

Workplace Services & Administration:

Serve as the primary point of contact for vendors, contractors, and service providers.
Monitor vendor performance and ensure timely resolution of maintenance and service requests.
Coordinate office access, including keys, keycards, and security systems.
Maintain key and access inventories and partner with IT and security providers as needed.
Maintain office contact directories and distribute updates, as necessary.

Tenant Properties & Corporate Housing Administration:

Respond to tenant requests and facilitate timely resolution of building-related concerns.
Build and maintain positive relationships with tenants, vendors, and service providers.
Manage reservations and housekeeping for corporate homes.
Coordinate landscaping, maintenance, repairs, and vendor services for corporate homes and tenant properties.
Purchase and maintain inventories of household supplies and furnishings for corporate homes.
Process guest charges and maintain property records, keys, and maintenance logs for corporate homes.
Maintain property keys, access records, and maintenance logs for tenant properties.

Budgeting & Administrative Support:

Review invoice accuracy and supporting documentation and submit invoices for approval and payment processing.
Assist with the preparation and management of annual budgets for facilities, employee events, reception services, and corporate housing operations.
Maintain accurate records, reports, contracts, and facility documentation.
Support cross-functional projects and workplace initiatives as assigned.
Perform other duties and special projects as needed.

Knowledge, Skills, & Abilities

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Strong written and verbal communication skills.
Excellent customer service and interpersonal skills, with the ability to build relationships across all levels of the organization.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Ability to work independently and exercise sound judgment.
Strong attention to detail and problem-solving abilities.
Professional, positive, and service-oriented approach.

Education & Experience

Bachelor's degree or equivalent combination of education and relevant experience preferred.
At least 2–4 years of experience in facilities coordination, workplace operations, office administration, employee experience, event planning, property management, or a related field.
Experience coordinating vendors, budgets, facilities services, and workplace events preferred.
Experience working in a corporate office environment preferred.

Benefits Overview

The compensation plan for this role is commensurate with the skills required for the position. As such, it is comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance.

The Company offers a comprehensive benefits package to include:

Paid Time Off, Paid Holidays, and Paid Sick Time
401k + Employer Contribution
Medical (H.S.A./HDHP option w/ Employer Contribution), Dental, and Vision Plan(s)
Flexible Spending Accounts
Group Term Life/AD&D and Voluntary Life/AD&D Plans
Long-Term Disability and Long-Term Disability Buy-Up Plans
Employee Assistance Program
Fitness & Wellness Program
Other Voluntary Plans

Depending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable.

Quick Apply

Refine Your Search

operations coordinator jobs in palo alto, ca

Workplace Operations Coordinator

Workplace Operations Coordinator

Workplace Coordinator

Site Logistics Coordinator

Workplace Program Coordinator

People Operations Coordinator

People Operations Coordinator

Workplace Services Coordinator

Web Operations & Project Coordinator

Administrative Coordinator

Flight Operations Support Coordinator

Logistics & Dispatch Coordinator

Childrens Services Coordinator

Recreation and Community Services Program Coordinator – Special Events #26A-35 (20764067)

Site Coordinator

Reminiscence Coordinator

Distribution Coordinator

Volunteer Coordinator

Logistics Coordinator (Entry Level)

RMA Coordinator

I want to receive the latest job alert for operations coordinator in palo alto, ca

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