Top 74 Administrative associate Jobs in Palo Alto Ca

DAAAS Administrative Associate
Stanford University —Stanford, CA
- $37.12 - $40.85 an hour
- Part-time
- Office
- 3 years
- Administrative experience
4d
Administrative Associate 2
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
10d
Administrative Associate 3
Stanford University —Stanford, CA
- $39.20 - $45.56 an hour
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
Customer Service and Sales Associate
CapsoVision, lnc. —Saratoga, CA
- $60,000 - $72,449 a year
- 8 hour shift
- Microsoft Excel
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Property & Workplace Operations Associate
LG Electronics —San Jose, CA
- $33.65 - $38.46 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Associate 3 (50% FTE)
Stanford University —Stanford, CA
- Part-time
- Hybrid work
- Management
- Customer service
- Mid-level
- Flexible schedule
Administrative Associate 4
Stanford University —Stanford, CA
- $45.23 - $51.03 an hour
- Full-time
- Hybrid work
- 6 years
- Customer service
- Research
Front Office Associate - Peninsula Center of Cosmetic Dentistry
SGA Dental Partners —Los Altos, CA
- $27 - $30 an hour
- Full-time
- Dental office
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Administrative Associate
Cummins Inc. —San Leandro, CA
- $78,720 - $118,080 a year
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Temporary Office Operations & Administrative Associate
Lucile Packard Foundation for Children’s Health —Palo Alto, CA
- $27 - $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Commuter assistance
- Health insurance
Front Desk Associate
Hilton Garden Inn Palo Alto —Palo Alto, CA
- $20 an hour
- Full-time
- Hotel
- Travel
- Front desk
- Paid holidays
- Health insurance
Quick Apply
Office Services Associate
RR Donnelley —Palo Alto, CA
- $20.00 - $22.80 an hour
- Full-time
- Pass drug screening
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
10d
Part-Time Front Desk Associate, 3101 Park Blvd (Palo Alto)
WeWork —Palo Alto, CA
- $22 - $23 an hour
- Part-time
- Computer literacy
- Cleaning
- Computer skills
- Paid parental leave
- Paid holidays
11d
Experience Services Associate
CBRE —Mountain View, CA
- $28.85 - $30.05 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Front Desk Associate
Hyatt Centric Mountain View/Silicon Valley —Mountain View, CA
- $22 an hour
- Full-time
- Hotel
- Travel
- Front desk
- Paid holidays
- Health insurance
Quick Apply
10d
Administrative Associate 3 (6 Month Fixed-Term)
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Management
- Customer service
- Mid-level
10d
Administrative Support Team Associate, Hillsdale - Part Time
Macy’s —San Mateo, CA
- $18.60 - $23.62 an hour
- Part-time
- English
- Office
- 1 year
- Store discount
- Paid holidays
Administrative Associate 3, Plastic & Reconstructive Surgery (Hybrid Opportunity)
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Management
- Surgery
- Customer service
4d
Welcome Center Associate - El Camino
YMCA of Silicon Valley —Mountain View, CA
- $20.00 - $22.50 an hour
- Weekends as needed
- Sales
- Computer literacy
- 1 year
Quick Apply
Front Desk Associate
Art of Problem Solving —Fremont, CA
- $24.29 - $24.86 an hour
- Part-time
- School experience
- Google Workspace
- English
- 401(k) matching
- Employee discount
Quick Apply

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DAAAS Administrative Associate

Stanford University -
Stanford, CA

Apply Now

Job Details

Part-time
$37.12 - $40.85 an hour
4 days ago

Qualifications

Email customer support
Phone communication
In-person customer service
Administrative experience
Phone customer support
Continuous improvement
Relationship management

Full Job Description

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

Work Arrangement: This is an on-site position, based on the Stanford campus

Budgeted Salary: The budgeted base salary range for this position is $37.12 to $40.85 per hour.

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description:

Officially launched in January 2024, the Department of African and African American Studies (DAAAS) equips students with the critical skills to understand how African and African-descended peoples shape our historical and contemporary world. Our mission is to inspire, challenge, and teach students to think rigorously about identity, power, freedom, creativity, and social responsibility. Graduates pursue meaningful careers in law, public policy, creative arts, media, business, medicine, education, and technology. Recently, the department relocated to a historic, two-story building in Stanford’s Main Quad, marking a milestone for African American Studies at the university.

Brief Position Summary:

The Department of African and African American Studies (DAAAS) is seeking an Administrative Associate (AA) to provide administrative and operational support for the department. The AA will be the first point of contact in the department. The AA will work under minimal supervision of the Finance and Administration Manager and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that the employee in this position exhibit the abilities to practice sound judgment and decision-making; effective written & oral communication over the phone, in-person, and via email; strong attention to detail, and respectful relationship management.

The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal and communication skills. This position requires a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.

This position’s daily responsibilities include front desk support, calendaring events and meetings, processing financial transactions, arranging travel, responding to requests via email, and coordinating building maintenance and safety issues.

This is a 100% FTE, two year fixed term position.

Preferred Qualifications:

Additional highly preferred qualifications for this position include:

Bachelor’s Degree
Experience with Microsoft Office, Google Drive, Zoom, and standard office equipment.
Previous experience managing events, from planning to execution, including management of post-event administrative and evaluative tasks.
Experience maintaining websites, creating newsletters, and flyers.
Experience with customer service.
Is comfortable navigating ambiguity and managing changing priorities.
A strong sense of proactiveness.
Has a learner's mindset and thinks strategically and holistically about their work.

Core Duties :

Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Maintain approved content on websites.
May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

Minimum Education and Experience

High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities :

Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.

Apply Now

Refine Your Search

administrative associate jobs in palo alto ca

DAAAS Administrative Associate

Administrative Associate 2

Administrative Associate 3

Customer Service and Sales Associate

Property & Workplace Operations Associate

Administrative Associate 3 (50% FTE)

Administrative Associate 4

Front Office Associate - Peninsula Center of Cosmetic Dentistry

Administrative Associate

Temporary Office Operations & Administrative Associate

Front Desk Associate

Office Services Associate

Part-Time Front Desk Associate, 3101 Park Blvd (Palo Alto)

Experience Services Associate

Front Desk Associate

Administrative Associate 3 (6 Month Fixed-Term)

Administrative Support Team Associate, Hillsdale - Part Time

Administrative Associate 3, Plastic & Reconstructive Surgery (Hybrid Opportunity)

Welcome Center Associate - El Camino

Front Desk Associate

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