Top 43 Hospitality coordinator Jobs in Palo Alto Ca

Venue Coordinator
Paradise Ballrooms —Fremont, CA
- $23 - $25 an hour
- Weekends as needed
- Bilingual
- Spanish
- Sales
- Paid training
- Health insurance
Quick Apply
Employee Events & Wellness Programs Coordinator
BaySport, Inc —Foster City, CA
- $70,000 - $72,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Catering Event Coordinator
CP Fine Catering/ GT4 Events —Campbell, CA
- $68,000 - $72,000 a year
- Weekends as needed
- Hospitality
- Heavy lifting
- Research
- Health insurance
- 401(k)
Quick Apply
Logistics Coordinator - Temporary
Sprinter Health —Menlo Park, CA
- $22 - $23 an hour
- Weekends as needed
- Remote
- Mid-level
- Organizational skills
- Communication skills
Quick Apply
7d
Wedding Coordinator & Banquet Operations
Wedgewood Weddings —San Ramon, CA
- $29 an hour
- Overtime
- Team management
- Experience equivalent to degree accepted
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Recreation and Community Services Program Coordinator – Special Events #26A-35 (20764067)
City of Redwood City —Redwood City, CA
- $8,228.33 - $10,003.22 a month
- Full-time
- Background check
- Current TB test
- Customer service
- Paid time off
- Flexible schedule
Artist Hospitality Coordinator - Mountain Winery
AEG Worldwide —Saratoga, CA
- $17.50 - $21.00 an hour
- Hospitality
- Mid-level
- High school diploma or GED
13d
Contractor, GTM Coordinator
a16z —Menlo Park, CA
- $50 - $55 an hour
- Contract
- Google Workspace
- No experience needed
- Mid-level
Partnership/Catering Coordinator
WeBox —San Jose, CA
- $100,000 - $150,000 a year
- Full-time
- Mid-level
- Typing
- 2 years
Quick Apply
Sales & Events Coordinator ($27.00)
Hyatt Regency Santa Clara —Santa Clara, CA
- $27 an hour
- Full-time
- Word processing
- Computer literacy
- Analysis skills
7d
School and Public Programs Coordinator
The Tech Interactive —San Jose, CA
- $25 - $30 an hour
- Weekends as needed
- Customer service
- Mid-level
- Driver's License
Quick Apply
EdTech Conference Coordinator (Contract)
Epic Kids Inc. —San Jose, CA
- $40 an hour
- Full-time
- Remote
- Mid-level
- Children
- Travel
Quick Apply
Housekeeping Coordinator
Four Seasons —East Palo Alto, CA
- $28.07 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- Free parking
- Health insurance
Senior Event Coordinator
San Mateo County Event Center —San Mateo, CA
- $36 - $40 an hour
- Extended hours
- Spanish
- Computer literacy
- Mid-level
Quick Apply
6d
Marketing and Events Coordinator
Teserac, Inc. —Santa Clara, CA
- Part-time
- Hybrid work
- English
- Mid-level
- Travel
Quick Apply
Hyatt Place San Jose Downtown - Sales Coordinator
Aimbridge Hospitality —San Jose, CA
- $27 - $29 an hour
- Full-time
- Hotel
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
Events & Membership Coordinator- Innovate Bay
San Francisco Bay University —Fremont, CA
- $30 - $36 an hour
- Part-time
- Google Workspace
- Marketing
- Mid-level
Quick Apply
5d
Part-Time On-Site Catering Coordinator
Cater2.me —Fremont, CA
- $23 - $25 an hour
- Part-time
- High school diploma or GED
- In-person
- Ability to stand for extended periods
Quick Apply
Catering Sales Coordinator
Levy Sector —Santa Clara, CA
- $26 an hour
- Part-time
- Background check
- Customer service
- Mid-level
- Wellness program
- Paid time off
Quick Apply
Event Coordinator
San Mateo County Event Center —San Mateo, CA
- $27 an hour
- Weekends as needed
- CPR Certification
- Computer literacy
- BLS Certification
Quick Apply
6d

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hospitality coordinator jobs near palo alto ca

Venue Coordinator

Paradise Ballrooms
Fremont, CA

Quick Apply

Job Details

Full-time
$23 - $25 an hour

Benefits

Paid training
Health insurance
401(k)

Qualifications

Bilingual
Spanish
Sales
Customer service
English
Events management
Office management
Office experience

Full Job Description

About Us

Paradise Ballrooms is a premier wedding and events venue in Fremont, CA, known for our elegant spaces and exceptional service. We host a variety of events—from weddings and receptions to corporate functions and cultural celebrations—and we're looking for a dependable, personable, and highly organized Venue Coordinator to join our team.

Position Overview

As our Venue Coordinator, you will oversee the client experience from the initial inquiry through the successful execution of each event. This role combines client relations, administrative responsibilities, event planning, and day-of event coordination.

You will conduct venue tours, prepare contracts, process payments, coordinate with vendors, and serve as the primary point of contact for clients throughout the planning process and on the day of their event.

This position offers a balance of busy event days and quieter office days. During slower periods, you'll focus on administrative tasks, client communications, and preparing for upcoming events. Weekends are typically our busiest time, so availability on Fridays, Saturdays, and Sundays is required.

Responsibilities:

Client Relations & Sales

Respond to phone calls, emails, and online inquiries in a professional and timely manner.
Schedule and conduct venue tours for prospective clients.
Build strong relationships with clients and guide them through the booking process.
Prepare contracts, invoices, payment schedules, and event paperwork.
Collect and process client payments.
Maintain organized client files and event records.

Event Planning & Coordination

Serve as the primary point of contact for clients before and during their event.
Coordinate event timelines, floor plans, and logistics.
Communicate with vendors, decorators, caterers, DJs, photographers, and other event professionals.
Conduct final walkthroughs with clients.
Oversee event setup, execution, and breakdown to ensure everything runs smoothly.
Handle last-minute changes or issues with professionalism and a positive attitude.

Venue Operations

Open and close the venue as needed.
Ensure the venue is clean, organized, and ready for events.
Coordinate vendor arrivals and deliveries.
Assist ownership with daily administrative and operational tasks.
Order office supplies and maintain an organized workspace.

Qualifications

Previous experience in customer service, hospitality, event planning, or office administration preferred.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Friendly, professional, and confident interacting with clients.
Ability to work independently and stay productive during slower periods.
Calm under pressure with strong problem-solving skills.
Comfortable using Microsoft Office, email, and basic computer software.
Must be available to work weekends and occasional evenings.
Bilingual in English and Spanish is a plus, but not required.

What We Offer

Competitive hourly pay based on experience
Paid training
Supportive, family-oriented work environment
A unique opportunity to be part of weddings, celebrations, and special events
A balanced work environment with a mix of active event days and quieter office time

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

401(k)
Health insurance

Work Location: In person

Quick Apply

Refine Your Search

hospitality coordinator jobs in palo alto ca

Venue Coordinator

Employee Events & Wellness Programs Coordinator

Catering Event Coordinator

Logistics Coordinator - Temporary

Wedding Coordinator & Banquet Operations

Recreation and Community Services Program Coordinator – Special Events #26A-35 (20764067)

Artist Hospitality Coordinator - Mountain Winery

Contractor, GTM Coordinator

Partnership/Catering Coordinator

Sales & Events Coordinator ($27.00)

School and Public Programs Coordinator

EdTech Conference Coordinator (Contract)

Housekeeping Coordinator

Senior Event Coordinator

Marketing and Events Coordinator

Hyatt Place San Jose Downtown - Sales Coordinator

Events & Membership Coordinator- Innovate Bay

Part-Time On-Site Catering Coordinator

Catering Sales Coordinator

Event Coordinator

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