Top 21 Senior administrative assistant Jobs in Palo Alto Ca

Senior Executive Assistant
Altos Labs —Redwood City, CA
- $159,400 - $204,400 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Sr. Executive Assistant
Adobe —San Jose, CA
- $98,200 - $196,250 a year
- Full-time
- Analysis skills
- Fair chance
- Senior level
Sr. Executive Assistant
Databricks —Mountain View, CA
- $155,300 - $213,500 a year
- Writing skills
- Research
- Office
- Parental leave
Senior Property Assistant
Ascend —Menlo Park, CA
- $34 - $38 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Assistant
Cupertino Electric, Inc. —San Jose, CA
- $90,000 - $95,000 a year
- Full-time
- Oracle
- Microsoft Outlook
- 5 years
Sr. Staff Specialist - Executive Assistant
Marvell —Santa Clara, CA
- $39 - $59 an hour
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Employee stock purchase plan
Senior Administrative Assistant Design Technology Platform
Intel —Santa Clara, CA
- $78,440 - $110,740 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
Senior Executive Assistant
Advanced Micro Devices, Inc —Santa Clara, CA
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee stock purchase plan
6d
Senior Coordinator, Project Admin
Denali Therapeutics —South San Francisco, CA
- $45.19 - $58.65 an hour
- Google Workspace
- Research
- High school diploma or GED
- Employee stock purchase plan
- Health insurance
Senior Patent Practice Secretary
Lowenstein Sandler —Palo Alto, CA
- $85,000 - $110,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Senior Administrative Assistant
Shums Coda Associates —Pleasanton, CA
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Senior Project Coordinator
ACCO Engineered Systems —Pleasanton, CA
- $36.47 - $47.19 an hour
- Overtime
- Microsoft Excel
- 5 years
- Mid-level
- Employee stock ownership plan
Admin Assistant
Westgate Villa Assisted Living —San Jose, CA
- $27 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- AD&D insurance
- Health insurance
Quick Apply
Sr. Commercial Escrow Assistant (In Office)
First American Financial Corporation —San Mateo, CA
- Mid-level
- Office
- 3 years
- Employee stock purchase plan
- Health insurance
Senior Executive Assistant to SVP of Product Management
Palo Alto Networks —Santa Clara, CA
- Full-time
- Google Workspace
- 5 years
- Office
10d
Senior Administrative Assistant
Rydge Wealth Management —Pleasanton, CA
- $27 - $32 an hour
- Part-time
- Hybrid work
- Google Workspace
- Customer service
- Research
- Paid holidays
- Health insurance
Quick Apply
4d
Receptionist
991 Clyde Avenue Opco LLC —Santa Clara, CA
- $18.70 an hour
- Part-time
- High school diploma or GED
- 1 year
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Sr. Commercial Escrow Assistant (In Office)
First American Title Insurance Co —San Mateo, CA
- $25.49 - $33.98 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Employee stock purchase plan
- Health insurance
Quick Apply
Senior Specialist, Cyber Administration
Fisica, Inc —San Leandro, CA
- $104,500 - $193,500 a year
- Full-time
- Azure
- Travel
- Mentoring
- Paid holidays
- Disability insurance
Quick Apply

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Senior Executive Assistant
Altos Labs —Redwood City, CA
Utilize "pro-level" Google Slides and Powerpoint skills to design, format, and refine high-impact C-suite / senior officer presentations.
$159,400 - $204,400 a year

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Senior Executive Assistant

Altos Labs
Redwood City, CA

Apply Now

Job Details

$159,400 - $204,400 a year

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Executive administrative support
Cross-functional collaboration
Google Slides
Adobe Acrobat
Cross-functional communication

Full Job Description

Our Mission

Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life.

For more information, see our website at altoslabs.com.

Our Value

Our Single Altos Value: Everyone Owns Achieving Our Inspiring Mission.

Diversity at Altos

Altos Labs has been named one of the Top 3 Biotech Companies and ranked for the second year on the Forbes 2026 Best Startups in America list. At Altos, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining a diverse and inclusive environment.

What You Will Contribute To Altos

Reporting directly to the Chief Financial and Business Officer, this Senior Executive Assistant acts as the strategic administrative partner for a multi-disciplinary team of executives, which includes Finance, Business Development, Product Development, and Drug Discovery & Development Sciences. This person will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to these functions.

The Senior Executive Assistant has a strong professional presence, is action-oriented and has the ability to interact effectively with all levels of the organization and represent Altos accurately and positively in all settings. We seek a creative, driven and detail-oriented individual who enjoys working within a fast-paced, entrepreneurial environment that is mission-driven and collaboration-oriented. The ideal individual exercises good judgment in a variety of situations, is a clear and effective communicator, demonstrates excellent and adaptable administrative and organizational skills, and maintains a realistic balance among multiple, shifting priorities. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, to work under pressure at times to handle a wide variety of activities, and to handle sensitive and confidential matters with highest level of discretion.

Responsibilities

Completes a broad variety of administrative tasks for the aligned leaders including managing an active calendar of appointments and complex meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; prepares and manages internal and external meetings, including meeting logistics, minutes, and compiling related materials and documents.
Provides a bridge for smooth communication between the Chief Financial and Business Officer's office and internal departments and other members of the executive committee; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Initiates project planning and follow-up actions to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues and actions.
Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, business development activities, and other department needs.
Lead for, and manager of, administrative programs and projects across the department.
Organize, plan, and execute team events.
Provides administrative assistance, program management, team meeting planning and logistics for other leaders in the department as assigned.
Be a highly engaged and collaborative administrative team member to support intermittent executive coverage needs, and site support activities and events.

Who You Are

Minimum Qualifications

Bachelor's degree desired.
Strong work tenure: 8+ years of experience supporting Senior Executives. Experience in C-suite support, particularly Business or Corporate Development experience, is a plus.
Significant experience interacting with a wide variety of C-level executives, investors and board of director level executives a plus.
Experience and interest in biotechnology and science a plus.
Strong experience developing internal and external communications and cross-functional and global partnerships.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail and thorough follow-through.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
Expert level written and verbal communication skills.
Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information.
Highly resourceful team player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response.
Demonstrated ability to achieve high performance goals, meet deadlines, and manage time effectively.
Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced and demanding environment.
Experience working with all levels of management, employees, vendors, external business partners, and high-level officials.
Unwavering commitment to integrity.
Proficient in Google apps, Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat.
Ability to interact with a high degree of executive presence and decorum with external partners and high profile individuals.

Preferred Qualifications

Utilize "pro-level" Google Slides and Powerpoint skills to design, format, and refine high-impact C-suite / senior officer presentations.
Prepares and manages meeting and follow-up materials to ensure action items are clearly communicated. tracked and completed.
Review and edit Word documents for clarity, consistency and grammar; experience with deal term sheets and contracts a plus.

The salary range for Redwood City:

Senior Executive Assistant: $159,400 - $204,400

Exact compensation may vary based on skills, experience, and location.

#LI-NN1

For UK applicants, before submitting your application:

Please click here to read the Altos Labs EU and UK Applicant Privacy Notice (bit.ly/eu_uk_privacy_notice)
This Privacy Notice is not a contract, express or implied and it does not set terms or conditions of employment.

Equal Opportunity Employment

We value collaboration and scientific excellence.

We believe that a culture of belonging are foundational to scientific innovation and inquiry. At Altos Labs, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining an inclusive environment.

Altos Labs provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Altos prohibits unlawful discrimination and harassment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Thank you for your interest in Altos Labs where we strive for a culture of scientific excellence, learning, and belonging.

Note: Altos Labs will not ask you to download a messaging app for an interview or outlay your own money to get started as an employee. If this sounds like your interaction with people claiming to be with Altos, it is not legitimate and has nothing to do with Altos. Learn more about a common job scam at https://www.linkedin.com/pulse/how-spot-avoid-online-job-scams-biron-clark/

Apply Now

Refine Your Search

senior administrative assistant jobs in palo alto ca

Senior Executive Assistant

Sr. Executive Assistant

Sr. Executive Assistant

Senior Property Assistant

Senior Administrative Assistant

Sr. Staff Specialist - Executive Assistant

Senior Administrative Assistant Design Technology Platform

Senior Executive Assistant

Senior Coordinator, Project Admin

Senior Patent Practice Secretary

Senior Administrative Assistant

Senior Project Coordinator

Admin Assistant

Sr. Commercial Escrow Assistant (In Office)

Senior Executive Assistant to SVP of Product Management

Senior Administrative Assistant

Receptionist

Sr. Commercial Escrow Assistant (In Office)

Senior Specialist, Cyber Administration

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Our Mission

Our Value

Diversity at Altos

What You Will Contribute To Altos

Who You Are

Equal Opportunity Employment

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