Top 37 Administrator Jobs in Panama City, Fl

Administrative Support Specialist - Part-time
City of Panama City Beach —Panama City Beach, FL
- $18.30 - $23.33 an hour
- Part-time
- Inventory management
- Research
- Office
ADMINISTRATIVE/TECHNICAL SPECIALIST
US Naval Sea Systems Command —Panama City, FL
- $40,736 - $116,362 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
3d
Assistant Office Admin (External)
Topgolf —Panama City Beach, FL
- Part-time
- Word processing
- Office
- Administrative experience
- Dental insurance
- Vision insurance
14d
Clerical Support
Akima, LLC —Panama City, FL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
12d
Administrative Assistant
Kimley-Horn —Panama City Beach, FL
- Microsoft Outlook
- Word processing
- Mid-level
- Profit sharing
- Health insurance
13d
Dental Office Administrator
Lynn Haven Dental Specialists —Lynn Haven, FL
- From $30 an hour
- Full-time
- Dental office
- Mid-level
- 3 years
- Paid holidays
- Dental insurance
Quick Apply
Clerical Support Specialist
Akima, LLC —Panama City, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
11d
Customer Service Representative
Culligan by Consolidated Water Group —Panama City, FL
- Computer literacy
- Office
- Administrative experience
Quick Apply
Administrative Coordinator
FWG Solutions, Inc. —Panama City Beach, FL
- Full-time
- Microsoft Excel
- Writing skills
- Office
- Paid training
- Paid holidays
Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $18 - $20 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Business Manager - AMIKids Maritime Academy
AMIkids Inc. —Panama City, FL
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Travel reimbursement
- AD&D insurance
Quick Apply
14d
Administrative Assistant
Calypso Towers Resort Community Association, Inc. —Panama City Beach, FL
- Monday to Friday
- Computer literacy
- Pass drug screening
- Mid-level
Quick Apply
Collections Administrator
B & C Fire Safety Inc —Panama City Beach, FL
- Urgently hiring
- Background check
- Pass drug screening
- Research
Quick Apply
14d
Client & Administrative Services Coordinator
The Wedding Shop —Lynn Haven, FL
- From $20 an hour
- Email
- Sales
- Office
- In-person
- Profit sharing
- Paid sick time
Quick Apply
12d
Chief Operating Officer
Ascension —Panama City, FL
- Full-time
- Master's degree
- Bachelor's degree
- Senior level
- Disability insurance
- Health insurance
AR/Collections Specialist & Office Administrator
Surfside Laundry —Panama City Beach, FL
- Full-time
- Computer literacy
- Research
- Mid-level
Quick Apply
Front Desk Admin
Southern Institute of Plastic Surgery —Panama City Beach, FL
- $15 - $18 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Employee discount
- Flexible schedule
Quick Apply
Office Assistant
Kilgores Brick Pavers LLC —Panama City Beach, FL
- $16 - $18 an hour
- Part-time
- Inventory management
- Office
- Administrative experience
Quick Apply
12d
Office Administrator
850 Garage Doors —Panama City, FL
- $15 - $17 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Excel
Quick Apply
3d
Accounting Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $22 an hour
- Extended hours
- Customer service
- Computer literacy
- Mid-level
Quick Apply

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Administrative Support Specialist - Part-time

City of Panama City Beach -
Panama City Beach, FL

Apply Now

Job Details

Part-time
$18.30 - $23.33 an hour

Qualifications

Computer operation
Customer communication
Inventory management
Copy machines
Direct client contact
Filing
High school diploma or GED
Research report preparation
Fax machines
Quality control
Purchasing
Productivity software
Data accuracy checks
Faxing
Cross-functional collaboration
Accounting support
Quality data entry
Office record organization

Full Job Description

Salary

$18.30 - $23.33 Hourly

Location

17115 Panama City Beach Pkwy, PCB, FL

Job Type

Part-time

Job Number

00600

Department

Fire Rescue

Division

Fire/EMS

Opening Date

06/08/2026

Description

This position is responsible for providing specialized administrative support for the fire inspection division.

Examples of Duties

Provides administrative support to the Captain of the Fire Inspection’s Division as needed.

Serves as a receptionist for the front counter by performing acts such as answering telephone calls, greeting visitors, providing information and assistance to the public, referring and transferring to appropriate personnel, receives and processes complaints, responds to email correspondence, and distributing mail as needed.
Maintains records of citations and associated fees.
Files and retrieves information as needed.
Accepts applications for short-term rental and beachside fire permits; requests and accepts revisions to permits as needed.
Schedules all inspections and inputs the inspection results into the division’s registration software.
Reconciles division invoices and coding of payments.
Researches, compiles, organizes, and analyzes data, including creation of graphs for special projects or reports as assigned.
May interact with other departments/divisions; serves as a liaison between the department/division and outside agencies.
May assist as division records custodian.
May assist with reconciling monthly purchase card statements.
May review special event applications.
Maintains the Fire Inspection Division’s calendar.
Orders office supplies as needed.
Notarizes Documents.
Performs other duties as assigned.

Typical Qualifications

MINIMUM QUALIFICATIONS

High school diploma or GED.
One year of administrative support experience.
Notary Public for the State of Florida or ability to obtain within six months of employment.
Equivalent combinations of education and experience may be considered.

Supplemental Information

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of customer service principles and practices.
Knowledge of modern office practices and procedures.
Knowledge of basic accounting principles.
Knowledge of City payroll policies and procedures.
Knowledge of City and Departmental policies and procedures.
Knowledge of inventory management and purchasing principles.
Knowledge of computers and job-related software programs.
Skill in accurately entering and maintaining data.
Skill in prioritizing and organizing work.
Skill in providing high-level quality customer service to diverse client base.
Skill in the accurate maintenance of files and records.
Skill in the use of computers, Microsoft Office, such office equipment as a computer, scanner, fax machine, and copier.
Skill in listening well and communicating effectively verbally and in writing with various audiences.
Ability to achieve timeliness, completeness, and assuring proper quality control.
Ability to respond with tact, composure, and courtesy even when encountering contentious circumstances and assisting individuals who may be experiencing stress.
Ability to work cooperatively and effectively in a team environment.
Ability to compile information and prepare detailed reports.
Ability to be accurate and focus attention on tasks, which may be routine or repetitive, without losing concentration or becoming distracted.
Ability to work on a variety of assignments and projects concurrently.
Ability to adapt to interruptions, equipment failures, unusual demands, or changing priorities.
Ability to establish and maintain effective working relationships with City employees, insurance providers, governmental agencies, and the public.

SUPERVISORY CONTROLS
The Fire Inspections Captain assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the results.

GUIDELINES
Guidelines include the Florida Department of Financial Services guidelines, Civil Service Policy, and City and Department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative support duties. The variety of tasks to be performed combined with frequent interruptions contributes to the complexity of the position.
The purpose of this position is to provide specialized administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS

Contacts are typically with co-workers, other city employees, delivery persons, postal employees, vendors, and members of the public.
Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

While performing the essential duties of this job, the employee is required to talk, hear, finger, and make repetitive motions. This position is mostly sedentary work. Exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to reach, lift, carry, push, pull, or otherwise move objects. The employee is occasionally required to stoop, kneel, crouch, walk, and stand. The employee is required to have close visual acuity.
The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.

**These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if they work is similar, related, or a logical assignment to the position.

Employer

City of Panama City Beach

Address

17007 Panama City Beach Parkway

Panama City Beach, Florida, 32413

Phone

850-233-5100

Website

http://www.pcbfl.gov

Apply Now

Refine Your Search

administrator jobs in panama city, fl

Administrative Support Specialist - Part-time

ADMINISTRATIVE/TECHNICAL SPECIALIST

Assistant Office Admin (External)

Clerical Support

Administrative Assistant

Dental Office Administrator

Clerical Support Specialist

Customer Service Representative

Administrative Coordinator

Administrative Assistant

Business Manager - AMIKids Maritime Academy

Administrative Assistant

Collections Administrator

Client & Administrative Services Coordinator

Chief Operating Officer

AR/Collections Specialist & Office Administrator

Front Desk Admin

Office Assistant

Office Administrator

Accounting Administrative Assistant

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Supplemental Information

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