This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.
POSITION SUMMARY
Responsible to document and control of the requisitioning, quote process and issuance of purchase orders, and to specify the steps to be taken by the Purchasing Department for receiving requisitions, obtaining price quotes, and issuing purchase orders.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may be different than described.
- Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
- Review requisitions from Project Managers/Superintendents ensuring completeness and have all required approvals.
- Prepare a request for quote (RFQ) to a minimum of two vendors/suppliers, preferably three, to obtain product or service information such as price, availability, and delivery schedule.
- Prior to placing a purchase order, review vendor quotes ensuring all are on a comparable basis; compare specifications and other terms; check with the Project Manager/Superintendent to ensure any differences in specifications are acceptable and the Purchasing Manager regarding differences in terms.
- Confirm vendor(s) can meet the required deliver date.
- Enter appropriate data into system, including selected vendor name(s), quotation, and purchase order information, etc.
- File/store documents in applicable files in accordance with Department policies and procedures.
- Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
REQUIREMENTS
Education/Experience: High School diploma or GED equivalent, plus one or more years’ experience as a Buyer. An equivalent combination of education and experience may be considered.
Skills: Intermediate level Microsoft Word, Excel and Outlook Express. Ability to read and interpret documents such as general business periodicals, professional documents, or governmental regulations. Ability to effectively present
information and respond to questions from employees, vendors, and management. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to add, subtract, multiply, and divide in all units of measure.
Behavioral Attributes: Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail and multi- tasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may be exposed to risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.
We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
