Top 37 Administrative assistant Jobs in Panama City Fl

Owner Services
Pinnacle Port Community Association, INC. —Panama City Beach, FL
- From $21 an hour
- Full-time
- Background check
- Clean driving record
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
10d
Medical Administrative Assistant
Emerald Coast Gastroenterology —Panama City, FL
- $14 an hour
- Full-time
- Private practice
- Customer service
- Medical office experience
- Health insurance
- Paid time off
Quick Apply
Hybrid Quality Assurance Specialist 2, Research Administration, FT,9A-5:30P
Baptist Health South Florida —Florida
- $60,036.16 - $78,047.01 a year
- Full-time
- Hybrid work
- 5 years
- Bachelor of Science
- Mid-level
- Wellness program
- Health insurance
Administrative Assistant
Phoenix Construction Services, Inc —P C Beach, FL
- $17 - $30 an hour
- Full-time
- Office
- High school diploma or GED
- Organizational skills
Quick Apply
Inspection Coordinator
Advanced Fire Protection Services, Inc. —Panama City Beach, FL
- $19 - $23 an hour
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
13d
Executive Assistant
Pancare of Florida Inc —Panama City, FL
- $20 - $25 an hour
- Full-time
- 5 years
- Mid-level
- Office
- 403(b) matching
- Paid holidays
Quick Apply
2d
Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $18 - $20 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Support Specialist - Part-time
City of Panama City Beach —Panama City Beach, FL
- $18.30 - $23.33 an hour
- Part-time
- Inventory management
- Research
- Office
Receptionist - State Farm Agent Team Member
Clinton Bruner - State Farm Agent —Lynn Haven, FL
- $35,000 - $40,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid time off
- Flextime
Quick Apply
Bookkeeper/Administrative Assistant
By the Sea Resorts —Panama City Beach, FL
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Data entry
Quick Apply
Receptionist - State Farm Agent Team Member
Jim Dickerson - State Farm Agent —Panama City, FL
- $32,000 - $40,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Escrow Assistant
DHI Title —Panama City Beach, FL
- Full-time
- Office
- Trade school
- Associate's degree
- Employee stock purchase plan
- Disability insurance
13d
Office Operations Assistant Neurosurgery Plastic
Ascension —Panama City, FL
- Full-time
- High school diploma or GED
- Clinic
- Neurology
- Disability insurance
- Health insurance
Administrative Assistant
The Lewis Bear Company —Ebro, FL
- From $19.50 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
19h
Accounting Administrative Assistant
FirstService Residential —Panama City Beach, FL
- $22 an hour
- Extended hours
- Customer service
- Computer literacy
- Mid-level
Quick Apply
1d
Owner Relations Coordinator
RealJoy —Panama City, FL
- $40,000 - $50,000 a year
- Full-time
- Office
- Administrative experience
- Communication skills
Quick Apply
10d
Receptionist - State Farm Agent Team Member
Mark Kinkade - State Farm Agent —Panama City Beach, FL
- $45,000 - $55,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Calypso Towers Resort Community Association, Inc. —Panama City Beach, FL
- Monday to Friday
- Computer literacy
- Pass drug screening
- Mid-level
Quick Apply
CONSTRUCTION ADMIN ASSISTANT - RAC
Royal American Construction —Panama City, FL
- $17 - $19 an hour
- Full-time
- Writing skills
- Basic math
- Office
Administrative Coordinator
FWG Solutions, Inc. —Panama City Beach, FL
- Full-time
- Microsoft Excel
- Writing skills
- Office
- Paid training
- Paid holidays

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Owner Services

Pinnacle Port Community Association, INC.
Panama City Beach, FL

Quick Apply

Job Details

Full-time
From $21 an hour
10 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Accounts receivable
Property management tools
Customer service
Data summary reports
Administrative experience
High school diploma or GED
Financial records management
Financial record maintenance
QuickBooks
Organizational skills
Bookkeeping

Full Job Description

Owner Services is a reception/ administrative assistant role.

Department: Administration
Reports To: General Manager and Chief of Staff
Position Summary

Owner Services serves as the primary point of contact for owners, guests, residents, vendors, and prospective purchasers at Pinnacle Port Community Association. This position is responsible for providing exceptional customer service while assisting owners with account inquiries, governing documents, amenity information, gate access, communication requests, billing matters, and general association operations.

The ideal candidate must possess strong organizational skills, professionalism, attention to detail, and the ability to effectively communicate with individuals from diverse backgrounds in a fast-paced environment.

Essential Duties and Responsibilities

Serve as the first point of contact for owners, residents, guests, vendors, realtors, and prospective purchasers.
Respond to phone calls, emails, and in-person inquiries in a courteous, professional, and timely manner.
Assist owners with questions regarding association policies, governing documents, amenities, services, and general property information.
Maintain owner records, contact information, account documentation, and other association files.
Maintain the Association’s owner’s portal. This includes setting up new owners, updating files and pictures, and general editing as needed/requested.
Maintain the calendar, contracts, and financial records for the Sunset Room.
Coordinate access credentials, gate systems, parking registrations, and visitor requests.
Manage communications through Condo Control and other association platforms, including correspondence, notices, and community announcements.
Provide administrative support for board meetings, owner meetings, association events, and special projects. Will be required to attend Annual Homeowners’ Meeting.
Work closely with maintenance, security, accounting, and management staff to address owner concerns and ensure efficient operations.
Assist owners and prospective buyers with obtaining association documents and related information.

Billing and Owner Account Responsibilities

Process and manage owner billing, assessments, fees, and other charges in accordance with association policies and procedures.
Receive, record, and accurately apply all payments made to the Association, including dues, special assessments, and other charges. (via in person, mail, Condo Control and Web Vault) and post into QuickBooks.
Review owner accounts to ensure payments are properly documented and posted. Provide weekly AR report to Accountant for review.
Assist owners with payment histories, account inquiries, outstanding balances, and billing questions.
Prepare and distribute invoices, account statements, late notices, payment reminders, and other account-related communications.
Proactively communicate with owners to ensure reminders and notices are delivered in a timely manner.
Maintain the confidentiality and accuracy of all financial and owner information.

Additional Responsibilities

Perform filing, scanning, data entry, and other clerical duties as assigned.
Perform business-related errands for the Association, including visits to banks, post offices, government agencies, vendors, and other locations necessary to support operations.
Provide support during emergencies, storms, and other operational needs.

Qualifications

High school diploma or equivalent required; associate degree preferred.
Minimum of two years of experience in customer service, hospitality, office administration, property management, accounts receivable, or a related field preferred.
Strong verbal and written communication skills.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
Proficiency in QuickBooks Desktop is required, including the ability to process payments, review owner accounts, generate reports, and maintain accurate financial records.
Ability to learn property management software and communication platforms.
Valid driver's license with an acceptable driving record.
Excellent organizational, multitasking, and problem-solving abilities.
Ability to handle sensitive matters with professionalism and maintain confidentiality.
Strong attention to detail.
Pre-Employment Drug Screening and Background check is required
Knowledge, Skills, and Abilities
Exceptional customer service and interpersonal skills.
Ability to remain calm and professional during difficult interactions.
Ability to prioritize responsibilities and manage multiple tasks simultaneously.
Ability to work both independently and collaboratively within a team environment.
Strong time-management, organizational, and follow-through skills.

What we Offer:

We offer a very competitive Employee Benefits package
We offer motivated individuals the ability to be part of a small close-knit team working in a dynamic environment
We offer employees a work environment where they are appreciated and rewarded for their efforts
Salary is competitive and commensurate with experience

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Education:

High school or equivalent (Required)

Ability to Commute:

Panama City Beach, FL 32413 (Required)

Ability to Relocate:

Panama City Beach, FL 32413: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in panama city fl

Owner Services

Medical Administrative Assistant

Hybrid Quality Assurance Specialist 2, Research Administration, FT,9A-5:30P

Administrative Assistant

Inspection Coordinator

Executive Assistant

Administrative Assistant

Administrative Support Specialist - Part-time

Receptionist - State Farm Agent Team Member

Bookkeeper/Administrative Assistant

Receptionist - State Farm Agent Team Member

Escrow Assistant

Office Operations Assistant Neurosurgery Plastic

Administrative Assistant

Accounting Administrative Assistant

Owner Relations Coordinator

Receptionist - State Farm Agent Team Member

Administrative Assistant

CONSTRUCTION ADMIN ASSISTANT - RAC

Administrative Coordinator

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