Top 1008 operations assistant Jobs in paradise valley, az

Office Manager Primary Care
Southwellness —Paradise Valley, AZ
- From $50,000 a year
- Full-time
- OSHA
- Primary Care
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
5d
Office Manager
Raegan Ford Design —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
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Dental Office Manager
Confidential —Phoenix, AZ
- $16 - $30 an hour
- Full-time
- Spanish
- Dental office
- Customer service
- Continuing education credits
- Health insurance
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Office Manager/Bookkeeper
FREDERICK ELECTRIC LLC —Glendale, AZ
- $24 - $30 an hour
- Full-time
- Background check
- Google Workspace
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
StorQuest Assistant Store Manager
StorQuest Self Storage —Scottsdale, AZ
- $17 - $18 an hour
- Weekends as needed
- Ability to walk for extended periods
- Merchandising
- Mid-level
- Paid holidays
- Health insurance
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Assistant Property Manager - Commercial
Kinsale Realty Group, LLC —Scottsdale, AZ
- $55,000 - $70,000 a year
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
- Health insurance
- Paid time off
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12d
Executive Assistant
SALT Dental Partners —Phoenix, AZ
- From $80,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
5d
Executive Assistant
Your Shop —Scottsdale, AZ
- $60,000 - $85,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
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10d
Administrative Assistant
Clive Collective —Phoenix, AZ
- $25 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Employee discount
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Administrative Assistant
Thrivent —Scottsdale, AZ
- $22 - $30 an hour
- Microsoft Excel
- Office
- Organizational skills
Quick Apply
6d
Office Administrator
BDO —Phoenix, AZ
- $75,000 - $128,000 a year
- Full-time
- Oracle
- Mid-level
- Office
- Employee stock ownership plan
- Opportunities for advancement
Operations Assistant
Civil & Environmental Consultants, Inc. —Phoenix, AZ
- $62,000 - $76,000 a year
- Full-time
- Customer service
- Office
- High school diploma or GED
- Profit sharing
- Disability insurance
Spa Receptionist
Talking Stick Resort —Scottsdale, AZ
- From $20 an hour
- Part-time
- Microsoft Word
- CPR Certification
- Computer literacy
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Part-Time Medical Assistant / Front & Back Office Coordinator
Plastic Surgery Center —Phoenix, AZ
- $19 - $22 an hour
- Part-time
- Background check
- Medical office experience
- BLS Certification
- Free parking
- Employee discount
Quick Apply
Bookkeeper/Administrative Assistant
Capstone Realty Professionals —Phoenix, AZ
- $21 - $25 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
4d
Kennel Assistant
Ingleside Animal Hospital —Phoenix, AZ
- $15 - $16 an hour
- Weekends as needed
- Ability to lift 50 pounds
- In-person
- Radiology
- Disability insurance
- Health insurance
Quick Apply
Entry Level Operations Support Assistant
Build Culture —Scottsdale, AZ
- $17 - $23 an hour
- Full-time
- Computer literacy
- Office
- Data entry
Quick Apply
Executive Assistant
onsemi —Scottsdale, AZ
- $61,065 - $107,065 a year
- Online Application
- 7 years
- Microsoft Excel
- Microsoft Outlook
3d
Assistant Property Manager - Phoenix, AZ
PURE HomeRiver —Scottsdale, AZ
- $25 - $26 an hour
- Full-time
- Mid-level
- Residential
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Ideematec Inc. —Scottsdale, AZ
- Full-time
- Hybrid work
- Microsoft Excel
- Marketing
- Office
- Health insurance
- 401(k) matching
Quick Apply

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Office Manager Primary Care

Southwellness
Paradise Valley, AZ

Quick Apply

Job Details

Full-time
From $50,000 a year
5 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Athenahealth
Customer communication
Patient scheduling systems
Staff supervision
Teamwork
OSHA
Electronic health records (EHR) management
Medical insurance coverage verification
Team leadership
Healthcare practice team management
EMR/EHR
Healthcare practice operations management
QuickBooks
Business Administration
Productivity software
Business
Associate's degree

Full Job Description

Position Summary

We are seeking an experienced and highly organized Primary Care Office Manager to oversee the daily operations of a busy outpatient primary care practice. The ideal candidate will have strong leadership skills, experience managing a small medical office, proficiency with AthenaOne (Athenahealth), and working knowledge of QuickBooks. This individual will be responsible for staff management, patient satisfaction, operational efficiency, financial oversight, and ensuring compliance with healthcare regulations.

Key ResponsibilitiesPractice Operations

Manage the day-to-day operations of the medical office.
Ensure smooth patient flow and efficient scheduling.
Monitor office productivity and implement process improvements.
Maintain office policies, procedures, and workflows.
Coordinate vendor relationships and office supplies procurement.
Address patient concerns and resolve service-related issues professionally.

Staff Management

Supervise and support front office and clinical staff.
Assist with recruiting, interviewing, hiring, onboarding, and training employees.
Conduct performance evaluations and provide coaching as needed.
Develop and manage employee schedules to ensure adequate coverage.
Foster a positive and collaborative workplace culture.
Address employee concerns and maintain compliance with company policies.

AthenaOne Management

Utilize AthenaOne for scheduling, patient registration, insurance verification, billing oversight, and reporting.
Monitor provider schedules and appointment utilization.
Generate and analyze operational and financial reports.
Troubleshoot workflow issues within the EMR and coordinate with Athena support when necessary.
Train staff on AthenaOne best practices and workflow improvements.

Financial Management & QuickBooks

Manage accounts payable and accounts receivable functions.
Process invoices and maintain accurate financial records using QuickBooks.
Reconcile bank statements and credit card transactions.
Assist with monthly financial reporting and budgeting.
Monitor office expenses and identify cost-saving opportunities.
Coordinate with external accountants and payroll providers as needed.

Compliance & Quality Assurance

Ensure compliance with HIPAA, OSHA, CLIA, and applicable healthcare regulations.
Maintain personnel files and required documentation.
Support quality improvement initiatives and accreditation requirements.
Monitor completion of mandatory employee training and certifications.

Patient Experience

Promote exceptional customer service standards.
Resolve patient complaints and concerns promptly.
Monitor patient satisfaction and implement improvement strategies.
Ensure a welcoming and professional office environment.

QualificationsRequired

Minimum 3 years of medical office management experience, preferably in primary care or family medicine.
Hands-on experience with AthenaOne (Athenahealth).
Proficiency in QuickBooks.
Experience supervising and managing staff.
Strong understanding of medical billing, insurance verification, and healthcare operations.
Excellent communication, leadership, and problem-solving skills.
Strong organizational and time management abilities.
Proficiency in Microsoft Office Suite.

Preferred

Associate's or Bachelor's degree in Healthcare Administration, Business Administration, or related field.
Experience with payroll processing and HR functions.
Knowledge of value-based care and quality reporting programs.

Compensation & Benefits

Competitive salary based on experience.
Paid time off and holidays.
Health insurance benefits (if applicable).
Retirement plan options (if applicable).
Professional development opportunities.

Core Competencies

Leadership & Team Development
Medical Practice Operations
AthenaOne Expertise
QuickBooks Financial Management
Customer Service Excellence
Regulatory Compliance
Problem Solving & Decision Making
Communication & Interpersonal Skills

Ideal Candidate:
A proactive and detail-oriented healthcare professional who can effectively manage a small primary care office, lead staff, optimize AthenaOne workflows, maintain financial accuracy through QuickBooks, and ensure an exceptional patient experience.

Pay: From $50,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in paradise valley, az

Office Manager Primary Care

Office Manager

Dental Office Manager

Office Manager/Bookkeeper

StorQuest Assistant Store Manager

Assistant Property Manager - Commercial

Executive Assistant

Executive Assistant

Administrative Assistant

Administrative Assistant

Office Administrator

Operations Assistant

Spa Receptionist

Part-Time Medical Assistant / Front & Back Office Coordinator

Bookkeeper/Administrative Assistant

Kennel Assistant

Entry Level Operations Support Assistant

Executive Assistant

Assistant Property Manager - Phoenix, AZ

Administrative Assistant

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