Top 812 executive administrative assistant Jobs in paramus, nj

Executive Administrative Assistant to the President & CEO
Vantage Health System, Inc. —Dumont, NJ
- From $35.70 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
5d
Executive Administrative Assistant
REED Autism Services —Franklin Lakes, NJ
- $50,000 - $60,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Executive Assistant
Confidential —Hawthorne, NY
- $75,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
10d
Executive Assistant
Neufeld Scheck Brustin Hoffmann & Freudenberger, LLP —New York, NY
- $75,000 - $90,000 a year
- Email
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to Head Designer in Tableware industry - Bilingual English - Spanish
Barbagallo Co —Denville, NJ
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- English
- Paid holidays
- 401(k)
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Corporate Executive Assistant
Balchem Corporation —Montvale, NJ
- $90,000 - $115,000 a year
- Full-time
- 7 years
- Analysis skills
- Senior level
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Administrative Specialist, Office of the Provost (PSS3)
Ramapo College of New Jersey —Mahwah, NJ
- $64,340.11 - $70,284.32 a year
- Weekends as needed
- Writing skills
- Office
- Residential
- Dental insurance
- Flexible spending account
2d
Executive Assistant
Cross River —Fort Lee, NJ
- $90,000 - $120,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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3d
Executive Assistant
Scarinci Hollenbeck,LLC —Little Falls, NJ
- $41 - $52 an hour
- Overtime
- Hybrid work
- Management
- Writing skills
- Data analysis skills
- Disability insurance
- Health insurance
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Executive Administrative Assistant, Regulatory Affairs
BD —Franklin Lakes, NJ
- $33.10 - $53.00 an hour
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Wellness program
- Commuter assistance
Executive Business Assistant
Port View Resources —Ramsey, NJ
- $85,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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Executive Assistant
Quest Diagnostics —Secaucus, NJ
- $41 - $44 an hour
- Full-time
- Microsoft Excel
- Office
- 8 years
- Employee stock purchase plan
- Disability insurance
Quick Apply
Senior Admin Associate
PSEG —Newark, NJ
- $59,400 - $89,100 a year
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Pass drug screening
- Health insurance
- Dental insurance
Executive Assistant II - CeraVe US
l'Oréal —New York, NY
- $90,000 - $126,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
9d
Assistant / Executive Assistant/ Office Manager/ Operations Legal
Saachistyle —White Plains, NY
- $20 - $22 an hour
- Full-time
- Writing skills
- English
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Executive Assistant
German National Tourist Office —New York, NY
- $55,000 - $60,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Marketing
- English
- Health insurance
- Dental insurance
Quick Apply
4d
Executive Assistant (Arabic Speaker)
Omega Financial Services, Inc. —Union, NJ
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
10d
Experienced Scheduling Coordinator
National Action Network Inc —New York, NY
- From $55,000 a year
- 8 hour shift
- Google Workspace
- Microsoft Outlook
- Customer service
- Flexible spending account
- Employee assistance program
Quick Apply
English–Mandarin Bilingual Executive Assistant
Ms. Lam Montessori —Brooklyn, NY
- $44,000 - $48,000 a year
- Full-time
- Background check
- Google Workspace
- English
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Fedcap Group —New York, NY
- $23 - $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d

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Executive Administrative Assistant to the President & CEO

Vantage Health System, Inc. -
Dumont, NJ

Quick Apply

Job Details

Full-time
From $35.70 an hour
5 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Executive administrative support
Bachelor's degree

Full Job Description

Reports To: President & CEO

Vantage Health System is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide direct support to the President & CEO. This position serves as a trusted administrative partner, helping to coordinate executive priorities, manage communications, support Board-related activities, and ensure the efficient operation of the Executive Office.

The ideal candidate will possess exceptional organizational skills, sound judgment, strong attention to detail, and the ability to handle confidential information with discretion and professionalism.

Key Responsibilities

· Provide comprehensive administrative support to the President & CEO.

· Manage executive calendars, scheduling, appointments, meetings, and travel arrangements.

· Coordinate and prepare meeting agendas, reports, presentations, and supporting materials.

· Draft, edit, and distribute correspondence, memoranda, and organizational communications.

· Serve as a liaison between the CEO, Board of Trustees, leadership team, employees, and external stakeholders.

· Coordinate Board and committee meetings, including scheduling, meeting materials, minutes, and follow-up items.

· Maintain confidential records, files, and sensitive organizational information.

· Track projects, deadlines, and action items to ensure timely completion.

· Assist with organizational events, community outreach activities, and special projects.

· Support executive leadership initiatives and organizational priorities as assigned.

· Manage incoming calls, correspondence, and requests directed to the Executive Office.

· Maintain professionalism and confidentiality in all interactions.

Qualifications

· Bachelor's degree required.

· Degree in Business Administration, Communications, Healthcare Administration, Public Administration, or related field preferred.

· Minimum of 3 years of executive administrative support experience, preferably supporting senior executives.

· Experience in a healthcare, behavioral health, nonprofit, or human services organization preferred.

· Experience supporting Boards, committees, or executive leadership teams strongly preferred.

Knowledge, Skills & Abilities

· Exceptional organizational and time-management skills.

· Strong written and verbal communication abilities.

· Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

· Ability to manage multiple priorities and deadlines in a fast-paced environment.

· Strong attention to detail and accuracy.

· Ability to exercise sound judgment and maintain confidentiality.

· Professional demeanor with excellent interpersonal skills.

· Ability to work independently while supporting executive leadership needs.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general health and social services guidelines, technical procedures, or governmental regulations. Ability to write reports, health correspondence and procedure manuals. Ability to effectively present information and respond to questions

WORK COMPLEXITY/INDEPENDENT JUDGEMENT: Work tasks can be straightforward, routine, structured or complex, non-routine, non-structured and guided by established policies and procedures. Independent clinical/administrative judgment is required outside of making basic choice in the selection and application of established methods. The job received frequent, ongoing supervision.

PROBLEM SOLVING: Must be capable of making decisions on routine matters affecting individuals from across the Vantage patient community.

COMMUNICATION INTERACTIONS: information sharing gives and receives information such as options, technical direction, instructions and reporting results.

PATIENT RELATIONSHIPS: Follow through with patient inquiries, requests and complaints. Forward difficult and non-routine inquiries or requests to appropriate level for resolution.

LEADERSHIP RESPONSIBILITIES: May have supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice, and training staff.

AMERICANS WITH DISABILITIES SPECIFICATION: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard reach.

Ability to work in an office environment and occasionally travel to community locations.

Ability to manage multiple tasks simultaneously, prioritize responsibilities, and work under pressure.

Pay: From $35.70 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

Executive administrative support: 3 years (Required)
healthcare, behavioral health, or nonprofit: 3 years (Preferred)
supporting boards, committees, or executive leadership teams: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in paramus, nj

Executive Administrative Assistant to the President & CEO

Executive Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant to Head Designer in Tableware industry - Bilingual English - Spanish

Corporate Executive Assistant

Administrative Specialist, Office of the Provost (PSS3)

Executive Assistant

Executive Assistant

Executive Administrative Assistant, Regulatory Affairs

Executive Business Assistant

Executive Assistant

Senior Admin Associate

Executive Assistant II - CeraVe US

Assistant / Executive Assistant/ Office Manager/ Operations Legal

Executive Assistant

Executive Assistant (Arabic Speaker)

Experienced Scheduling Coordinator

English–Mandarin Bilingual Executive Assistant

Administrative Assistant

I want to receive the latest job alert for executive administrative assistant in paramus, nj

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