Top 3997 Facilities assistant Jobs in Paramus, Nj

Executive Administrative Assistant to the President & CEO
Vantage Health System, Inc. —Dumont, NJ
- From $27.47 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Preschool Teacher: Lead & Assistant, Full Time & After School
Lily Pond Country Day School —River Vale, NJ
- $16.50 - $22.00 an hour
- Part-time
- School experience
- 18 years or older
- Childcare
- 401(k)
- Paid time off
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Assistant Project Manager
Rapid Door & Trim Corp —Northvale, NJ
- $50,000 - $58,000 a year
- Full-time
- Bilingual
- Management
- Computer literacy
- Paid time off
- Retirement plan
Quick Apply
3d
Resident Care Assistant / HHA(FT 3-11:30PM)
The Bristal Assisted Living —Woodcliff Lake, NJ
- From $19.50 an hour
- Weekends as needed
- English
- Home Health
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Resident Care Assistant / HHA(FT 7-3:30PM)
The Bristal Assisted Living —Woodcliff Lake, NJ
- From $19.50 an hour
- Weekends as needed
- English
- Home Health
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Member Service Assistant
Costco Wholesale Corporation —Wayne, NJ
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Assistant Property Manager
Russo Property Management LLC —Hackensack, NJ
- $70,000 - $80,000 a year
- Full-time
- Bilingual
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
7d
Retail Assistant Store Manager
Road Runner Sports —Paramus, NJ
- $22 - $27 an hour
- Online Application
- Background check
- Merchandising
- Mid-level
- Health insurance
- Dental insurance
Office Coordinator, Foundation, Full Time, Day
Valley Health System of Ridgewood NJ —Paramus, NJ
- $27.94 - $34.93 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Commuter assistance
- AD&D insurance
23h
Clinical Lab Tech Assistant Histology/Cytology, Full time, Day
Valley Health System of Ridgewood NJ —Paramus, NJ
- $21.90 - $27.37 an hour
- Full-time
- Customer service
- Mid-level
- High school diploma or GED
- Commuter assistance
- AD&D insurance
14d
Cat Care & Facility Assistant
Simba’s Sanctuary —Ramsey, NJ
- $22 - $24 an hour
- Part-time
- Organizational skills
- In-person
- Entry level
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Data Entry & Records Management Assistant (Part-Time)
K Group —Ridgewood, NJ
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
1d
Patient Care Assistant #Part Time
61st Street Service Corp —Teaneck, NJ
- $20 - $26 an hour
- Part-time
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Office Assistant
Helzberg Diamonds —Paramus, NJ
- Weekends as needed
- Computer literacy
- Office
- High school diploma or GED
3d
Office Assistant / Administrative Coordinator
The Craftsman —Fair Lawn, NJ
- $20 - $25 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
- Flexible schedule
Quick Apply
14d
Corporate Executive Assistant
Balchem Corporation —Montvale, NJ
- $90,000 - $115,000 a year
- Full-time
- 7 years
- Analysis skills
- Senior level
Quick Apply
Office Assistant | Full-Time
L&M Disposal —Lodi, NJ
- Full-time
- Office
- QuickBooks
- Entry level
Maintenance Assistant
Costco Wholesale Corporation —Hackensack, NJ
- Office
- Driving
- US work authorization
- AD&D insurance
- Employee stock purchase plan
Caregiver (Personal Care Assistant)
Sunrise Senior Living —Saddle River, NJ
- $18.92 - $23.65 an hour
- Part-time
- 18 years or older
- High school diploma or GED
- Communication skills
- Paid training
- Paid holidays
Staffing Office Assistant, Hospital Operations Resource Center, Part time, Evening
Valley Health System of Ridgewood NJ —Paramus, NJ
- $19.81 - $24.76 an hour
- Part-time
- Hospital
- Computer literacy
- Writing skills
- Commuter assistance
- AD&D insurance

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Executive Administrative Assistant to the President & CEO

Vantage Health System, Inc. -
Dumont, NJ

Quick Apply

Job Details

Full-time
From $27.47 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Executive administrative support
Bachelor's degree

Full Job Description

Reports To: President & CEO

Vantage Health System is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide direct support to the President & CEO. This position serves as a trusted administrative partner, helping to coordinate executive priorities, manage communications, support Board-related activities, and ensure the efficient operation of the Executive Office.

The ideal candidate will possess exceptional organizational skills, sound judgment, strong attention to detail, and the ability to handle confidential information with discretion and professionalism.

Key Responsibilities

· Provide comprehensive administrative support to the President & CEO.

· Manage executive calendars, scheduling, appointments, meetings, and travel arrangements.

· Coordinate and prepare meeting agendas, reports, presentations, and supporting materials.

· Draft, edit, and distribute correspondence, memoranda, and organizational communications.

· Serve as a liaison between the CEO, Board of Trustees, leadership team, employees, and external stakeholders.

· Coordinate Board and committee meetings, including scheduling, meeting materials, minutes, and follow-up items.

· Maintain confidential records, files, and sensitive organizational information.

· Track projects, deadlines, and action items to ensure timely completion.

· Assist with organizational events, community outreach activities, and special projects.

· Support executive leadership initiatives and organizational priorities as assigned.

· Manage incoming calls, correspondence, and requests directed to the Executive Office.

· Maintain professionalism and confidentiality in all interactions.

Qualifications

· Bachelor's degree required.

· Degree in Business Administration, Communications, Healthcare Administration, Public Administration, or related field preferred.

· Minimum of 3 years of executive administrative support experience, preferably supporting senior executives.

· Experience in a healthcare, behavioral health, nonprofit, or human services organization preferred.

· Experience supporting Boards, committees, or executive leadership teams strongly preferred.

Knowledge, Skills & Abilities

· Exceptional organizational and time-management skills.

· Strong written and verbal communication abilities.

· Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

· Ability to manage multiple priorities and deadlines in a fast-paced environment.

· Strong attention to detail and accuracy.

· Ability to exercise sound judgment and maintain confidentiality.

· Professional demeanor with excellent interpersonal skills.

· Ability to work independently while supporting executive leadership needs.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general health and social services guidelines, technical procedures, or governmental regulations. Ability to write reports, health correspondence and procedure manuals. Ability to effectively present information and respond to questions

WORK COMPLEXITY/INDEPENDENT JUDGEMENT: Work tasks can be straightforward, routine, structured or complex, non-routine, non-structured and guided by established policies and procedures. Independent clinical/administrative judgment is required outside of making basic choice in the selection and application of established methods. The job received frequent, ongoing supervision.

PROBLEM SOLVING: Must be capable of making decisions on routine matters affecting individuals from across the Vantage patient community.

COMMUNICATION INTERACTIONS: information sharing gives and receives information such as options, technical direction, instructions and reporting results.

PATIENT RELATIONSHIPS: Follow through with patient inquiries, requests and complaints. Forward difficult and non-routine inquiries or requests to appropriate level for resolution.

LEADERSHIP RESPONSIBILITIES: May have supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice, and training staff.

AMERICANS WITH DISABILITIES SPECIFICATION: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard reach.

Ability to work in an office environment and occasionally travel to community locations.

Ability to manage multiple tasks simultaneously, prioritize responsibilities, and work under pressure.

Pay: From $27.47 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

Executive administrative support: 3 years (Required)
healthcare, behavioral health, or nonprofit: 3 years (Preferred)
supporting boards, committees, or executive leadership teams: 3 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in paramus, nj

Executive Administrative Assistant to the President & CEO

Preschool Teacher: Lead & Assistant, Full Time & After School

Assistant Project Manager

Resident Care Assistant / HHA(FT 3-11:30PM)

Resident Care Assistant / HHA(FT 7-3:30PM)

Member Service Assistant

Assistant Property Manager

Retail Assistant Store Manager

Office Coordinator, Foundation, Full Time, Day

Clinical Lab Tech Assistant Histology/Cytology, Full time, Day

Cat Care & Facility Assistant

Data Entry & Records Management Assistant (Part-Time)

Patient Care Assistant #Part Time

Office Assistant

Office Assistant / Administrative Coordinator

Corporate Executive Assistant

Office Assistant | Full-Time

Maintenance Assistant

Caregiver (Personal Care Assistant)

Staffing Office Assistant, Hospital Operations Resource Center, Part time, Evening

I want to receive the latest job alert for facilities assistant in paramus, nj

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