Top 569 Office manager Jobs in Paramus Nj

Operations Coordinator
Confidential —Bergen County, NJ
- From $60,000 a year
- Full-time
- Spanish
- English
- Research
- Paid time off
Quick Apply
Office Manager – QuickBooks, Payroll, Admin
Stoddart Associates —Caldwell, NJ
- $30 an hour
- Part-time
- 11+ years
- Mid-level
- Office
- Flexible schedule
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Office Operations Associate - NYC
Datadog —New York, NY
- $51,000 - $68,000 a year
- Writing skills
- Office
- Entry level
- Employee stock purchase plan
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Office Operations and Facilities Manager
Gottlieb and Greenspan —Fair Lawn, NJ
- $75,000 - $95,000 a year
- Mid-level
- 3 years
- Team management
- Profit sharing
- Paid holidays
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Office Coordinator, Foundation, Full Time, Day
Valley Health System of Ridgewood NJ —Paramus, NJ
- $27.94 - $34.93 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Commuter assistance
- AD&D insurance
23h
Business Office Director
Brightview Senior Living, LLC —Paramus, NJ
- $75,000 - $85,000 a year
- 8 hour shift
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Business Office Coordinator
North East Regional Surgical Center, LLC (13015) —Paramus, NJ
- $28.96 - $35.48 an hour
- Full-time
- 5 years
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
Office Manager FT
Englewood Health —Englewood, NJ
- From $65,000 a year
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid time off
- Retirement plan
Business Office Manager
Allendale Senior Living —Allendale, NJ
- $75,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Dental insurance
- Tuition reimbursement
Quick Apply
Executive Assistant / Office Manager (Hybrid)
Nutrafol —New York, NY
- $120,000 - $135,000 a year
- Remote
- Google Workspace
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Office Manager, Learning Resource Center - North Satellite (LRC-NS)
William Paterson University —Wayne, NJ
- $58,222.21 - $66,184.56 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Front Office Manager
Stonebridge —Fort Lee, NJ
- $65,000 a year
- Weekends as needed
- Inventory management
- Ability to walk for extended periods
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Office Assistant / Administrative Coordinator
The Craftsman —Fair Lawn, NJ
- $20 - $25 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
- Flexible schedule
Quick Apply
14d
Administration
Hackensack Radiology Group PA —River Edge, NJ
- Mid-level
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Office Manager – East Rutherford, NJ
FUTURE FOAM, INC. —East Rutherford, NJ
- From $66,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Office/Operations Manager
1-800-Plumber + Air of Bergen County —Fair Lawn, NJ
- $20 - $25 an hour
- Full-time
- Mid-level
- Warehouse
- Commercial
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Preventive Plus —Paramus, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Business Office Manager
Almera Tech Services —Westwood, NJ
- $40,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
Business Office Manager
Suburban Endoscopy Center (10907) —Verona, NJ
- $79,102.40 - $98,883.20 a year
- Urgently hiring
- Surgery
- 5 years
- Supervising experience
- Health savings account
- AD&D insurance
Office Manager
Orange Dental Center —Orange, NJ
- $55,000 - $110,000 a year
- Full-time
- Bilingual
- Dental office
- Computer literacy
Quick Apply

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office manager jobs near paramus nj

Operations Coordinator

Confidential
Bergen County, NJ

Quick Apply

Job Details

Full-time
From $60,000 a year

Benefits

Paid time off

Qualifications

Maintaining an organized workspace
Phone communication
AI tools proficiency
Project coordination
English
Real estate administrative experience
Driver's License
Construction administrative experience
Digital project management boards

Full Job Description

About the Role

We are a fast-growing real estate investment and development company in Bergen County, NJ. We manage 10–20+ active renovation and new construction projects while operating an investor program and full internal operations.

We're hiring an experienced Operations Coordinator to be the operational backbone of the company. You will support the CEO and Operations Manager across construction admin, financial tracking, closings, and day-to-day executive support.

Prior experience in operations, project coordination, or real estate administration is required.

This is not an entry-level role. You should be someone who takes ownership, moves quickly, and figures things out without waiting to be told.

What You Will Own

Construction & Project Administration

Submit and track building, electrical, plumbing, HVAC, and demo permits across multiple NJ municipalities
Apply for and coordinate utilities (PSE&G, Veolia, municipal water) — installations and service transfers
Schedule and follow up on municipal inspections
Coordinate with architects, engineers, and the city when plans need revisions

Financial & Draw Administration

Prepare and submit lender construction draw packages
Maintain the company cash flow sheet

Closings & Legal

Coordinate with title companies, attorneys, and lenders through closing
Track attorney review timelines, due diligence items, and contract deadlines
Keep deals moving from under contract to close

Executive Support (CEO)

Daily coordination and task management
Maintain organized workspace
Handle personal errands as needed
Gather company data, reports, and information on demand

Internal Systems

Update ClickUp daily across all active projects
Maintain digital and physical filing systems
Prepare reports and summaries for leadership

General Operations

Research vendors, request quotes, negotiate pricing
Coordinate events, filming logistics, and company-wide projects
Follow up across projects, investors, vendors without being prompted

What Success Looks Like

Short-term:

Permits and utilities submitted and tracked on schedule
Draw packages submitted correctly and on time
Cash flow sheet accurate and current
Nothing falls through the cracks between attorneys, title, lender, and construction
Leadership isn't chasing you - you're chasing the outside parties

Within 60–90 days:

Coordination runs without daily supervision
Project pipelines visible, predictable, under control
Leadership can focus on acquisitions, investors, and growth instead of administrative coordination

Requirements

2+ years experience in operations, project coordination, administrative management, or real estate/construction admin
Highly organized - can manage 10+ concurrent priorities
Strong follow-through without being reminded
Strong verbal communication - comfortable making calls and pushing people for answers
Proficient with Microsoft 365, ClickUp (or similar project management tools), and AI tools
Reliable transportation- personal vehicle is needed for day-to-day operations
Punctual and reliable

Preferred

Bilingual English/Spanish
Previous experience with real estate investment, property management, or residential construction
Exposure to construction draws, lender documentation, or financial tracking sheets
Familiarity with NJ permit processes

This Role Is NOT for You If

You avoid phone calls or confrontation
You need constant step-by-step instruction
You struggle with follow-through

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

Paid time off

Application Question(s):

Are you available to work Monday-Friday 9-7 pm and Saturday's 12-5 pm?
Your own personal vehicle is required for this position. Please confirm that you have your license and a car you can you use during work hours as needed. (Gas and mileage will be reimbursed).

Experience:

fast-paced small business, startup, or operations : 2 years (Preferred)

Language:

Spanish (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in paramus nj

Operations Coordinator

Office Manager – QuickBooks, Payroll, Admin

Office Operations Associate - NYC

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Office Coordinator, Foundation, Full Time, Day

Business Office Director

Business Office Coordinator

Office Manager FT

Business Office Manager

Executive Assistant / Office Manager (Hybrid)

Office Manager, Learning Resource Center - North Satellite (LRC-NS)

Front Office Manager

Office Assistant / Administrative Coordinator

Administration

Office Manager – East Rutherford, NJ

Office/Operations Manager

Office Coordinator

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