What You’ll Do:
This position works under immediate supervision and requires some knowledge of accounting systems and procedures
- Performs data entry chartfield coded Request to Purchases into OAKS
- Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers
- Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
- Prepares local funds for voucher payments
- Validates all types of vouchers for management approval
- Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds
- Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
- Reconciles discrepancies
- Verifies appropriation sources
- Matches invoices to delivery receipts and purchase orders
- Places invoices in recaps, determining total amount of recap and voucher numbers
- Verifies accuracy of money remitted
- Forwards invoices to appropriate divisions prior to processing the voucher for approval
- Obtain all types of receivers through electronic signature approval, email, signed invoices
- Examines and verifies invoice calculations, delivery receipts and other supporting documentation
- Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports
- Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained
- Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
- Posts receipts and balances accounts on daily/weekly/monthly basis
- Reconciles internal accounts
- Verifies management approval of the voucher through OAKS and/or local funds.
- Performs variety of related clerical tasks (e.g., opens and sorts mail)
- Composes and edits correspondence relative to assigned work
- Maintains files
- Operates equipment to generate typed reports and correspondence
- Answers telephone inquiries
- Greets customers
- Responds to or refers complaints
- Answers general inquiries within established guidelines)
- Completes forms (e.g., purchase orders) and inventory levels and activity reports
- Handles inventory control and asset depreciation.
- Attends meetings and trainings
- Assists other financial associates as directed by supervisor
- Works on special projects and committees
- Performs other duties as assigned.
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
Selection devises, proficiency testing and/or assessment may be used to determine if an applicant meets and is proficient I the minimum qualifications for this position.
18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
- Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
- Or completion of associate core program in business administration, accounting, finance or related field.
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
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When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
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We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
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You can check the status of your application by signing into your profile on this website.
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We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
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Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
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Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
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Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
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Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
