Top 46 School secretary Jobs in Pasadena, Ca

Administrative Assistant
Oak Knoll Montessori School —Pasadena, CA
- $22 - $24 an hour
- Full-time
- School experience
- Mid-level
- Data entry
- Paid time off
Quick Apply
14d
Music School Office Staff - Full Time - Weekdays & Saturday
Encore Music & Performing Arts —South Pasadena, CA
- $21 - $23 an hour
- Full-time
- Background check
- Mid-level
- Office
- Dental insurance
Quick Apply
Clerical Worker- Substitute
Pasadena Unified School District —Pasadena, CA
- $19.49 an hour
- Part-time
- High school diploma or GED
- Typing
- 1 year
5d
Administrative Assistant - Full-time/Temporary
Mayfield Junior School of the Holy Child Jesus —Pasadena, CA
- $20 - $22 an hour
- Full-time
- School experience
- Office
- Administrative experience
Quick Apply
Office Assistant I
Vista Charter Public Schools —Los Angeles, CA
- $24.10 - $28.49 an hour
- Full-time
- Microsoft Word
- Spanish
- Computer literacy
Quick Apply
Office Assistant
Montebello Unified School District —Montebello, CA
- $19.04 - $25.03 an hour
- Part-time
- Word processing
- Computer literacy
- Writing skills
- Health insurance
- Vision insurance
2d
Executive Assistant to the Head of School
The Center for Early Education —West Hollywood, CA
- $90,000 - $105,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
5d
Service Desk Coordinator
Paul Mitchell Schools —Pasadena, CA
- From $18.04 an hour
- Full-time
- Computer literacy
- Product management
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
2026-27 Operations Associate ( Alliance Piera Barbaglia Shaheen Health Services Academy High School)
Alliance College-Ready Public Schools —Los Angeles, CA
- $23.50 - $29.00 an hour
- Full-time
- Background check
- Spanish
- High school
- Paid holidays
- Health insurance
School Receptionist
The Roman Catholic Archdiocese of Los Angeles (LA Catholics) —North Hollywood, CA
- Full-time
- Spanish
- Computer literacy
- English
13d
Highland Park Office Paraprofessional
Sheridan County School District 2 —Highland Park, CA
- $17.97 - $20.97 an hour
- Full-time
- Computer literacy
- Basic math
- English
- AD&D insurance
- Health insurance
12d
(Temporary Coverage Position) Charter School Office Assistant (part time)
California Creative Learning Academy —Los Angeles, CA
- From $25.25 an hour
- Part-time
- Spanish
- Office
- Organizational skills
Quick Apply
Administrative Assistant
Montessori Academy of West Covina —West Covina, CA
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
20h
Office Assistant
Larchmont Charter School —Los Angeles, CA
- $20 - $25 an hour
- School experience
- Spanish
- CPR Certification
Office Coordinator (EQ4)
Equitas Academy Charter Schools —Los Angeles, CA
- $21 an hour
- Full-time
- School experience
- Spanish
- High school
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
PUC Schools —Sylmar, CA
- $20.00 - $28.56 an hour
- Full-time
- School experience
- Spanish
- Microsoft Excel
- 403(b) matching
- Health insurance
Quick Apply
5d
Office Clerk
Vista Charter Public Schools —Los Angeles, CA
- $18.02 - $20.18 an hour
- Part-time
- School experience
- Spanish
- Microsoft Excel
Quick Apply
Clerk, College Access, Readiness & Equity Team (Part-Time)
Alliance College-Ready Public Schools —Los Angeles, CA
- $18 an hour
- Part-time
- Hybrid work
- Background check
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
13d
Clinic Classroom (Front Desk) Coordinator
Paul Mitchell Schools —Los Angeles, CA
- From $18 an hour
- Part-time
- Organizational skills
- Computer skills
- Communication skills
Quick Apply
Office Administrator
Hollywood Academy of Music —Los Angeles, CA
- From $19 an hour
- Part-time
- Office
- In-person
- Visual & Performing Arts
- Work from home
- Employee discount
Quick Apply

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school secretary jobs near pasadena, ca

Administrative Assistant

Oak Knoll Montessori School -
Pasadena, CA

Quick Apply

Job Details

Full-time
$22 - $24 an hour
14 days ago

Benefits

Paid time off

Qualifications

Office supply management
School experience
Visitor query response
Customer records maintenance
Confidential information handling
Google Sheets
Google Docs
Office activity coordination
Organizing community events
Phone communication
Operations coordination
Student record keeping
Facilities management
Greeting customers
Student database management
Child attendance tracking
Filing
Student information system
Project coordination
Executive administrative support
Mid-level
Fundraising event program management
Admissions and enrollment management
Office supply ordering
Data entry
Vendor communication
Parent communication in school administration
Organizational skills
Ordering educational supplies
Events management

Full Job Description

Administrative Assistant

Oak Knoll Montessori School (OKMS) — Pasadena, CA Status: Full-Time, Non-Exempt Reports to: Business Manager / Assistant Head of School

About OKMS

Oak Knoll Montessori School is an AMI-accredited nonprofit Montessori school in Pasadena, California, serving students across two campuses (Lake and Fig). We are a close-knit community grounded in Montessori philosophy, dedicated to authentic child-centered education and strong family partnership.

Position Summary

OKMS is seeking a highly organized, detail-oriented Administrative Assistant to support the daily operations of our school office. This role is central to the smooth functioning of the school — greeting families and visitors, managing communications, supporting scheduling and records, and assisting school leadership with administrative tasks. The ideal candidate is warm and professional with families, calm under pressure, and comfortable juggling multiple priorities in a fast-paced, people-centered environment.

Key Responsibilities

Serve as a welcoming first point of contact for families, staff, and visitors — in person, by phone, and by email
Manage front-office operations, including student sign-in/out procedures, visitor logs, and campus communications
Support enrollment and admissions administration (scheduling tours, maintaining inquiry records, preparing materials)
Maintain accurate student and family records, including emergency contact and medical information
Assist with school-wide communications: newsletters, parent letters, and calendar updates
Support the Business Manager and Head of School with correspondence, filing, data entry, and special projects
Coordinate supply orders and manage office/classroom material requests
Help plan and support school events (Back to School, community gatherings, fundraisers)
Maintain confidentiality of sensitive family, student, and staff information
Assist with basic facilities coordination (vendor scheduling, campus upkeep requests)

Qualifications

2+ years of administrative or office management experience; school or nonprofit setting preferred
Excellent written and verbal communication skills
Strong organizational skills and meticulous attention to detail
Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail); experience with school management software (e.g., Transparent Classroom, Bloomz, or similar) a plus
Ability to manage multiple priorities and maintain composure in a busy, family-facing environment
Warm, professional demeanor with children, parents, and staff
12 ECE units (or willing to get them)
Familiarity with or interest in Montessori education a plus

What We Offer

Competitive salary, commensurate with experience
Full benefits (after ninety days) and paid time off
A collaborative, mission-driven community
Opportunities for professional growth within a respected Montessori institution

To Apply

Please send a resume and cover letter to [email/contact] with "Administrative Assistant" in the subject line.

Oak Knoll Montessori School is an equal opportunity employer.

Quick Apply

Refine Your Search

school secretary jobs in pasadena, ca

Administrative Assistant

Music School Office Staff - Full Time - Weekdays & Saturday

Clerical Worker- Substitute

Administrative Assistant - Full-time/Temporary

Office Assistant I

Office Assistant

Executive Assistant to the Head of School

Service Desk Coordinator

2026-27 Operations Associate ( Alliance Piera Barbaglia Shaheen Health Services Academy High School)

School Receptionist

Highland Park Office Paraprofessional

(Temporary Coverage Position) Charter School Office Assistant (part time)

Administrative Assistant

Office Assistant

Office Coordinator (EQ4)

Office Assistant

Office Clerk

Clerk, College Access, Readiness & Equity Team (Part-Time)

Clinic Classroom (Front Desk) Coordinator

Office Administrator

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